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Current Meeting Summary

City Council summary for 3/19/2019.

Presentation Documents

   City Works Presenation   

Meeting Documents

   City Council Zoning Agenda (3/19/2019)  

Summary of Agenda Items

2019-103

AN ORDINANCE APPROVING AN ADDENDUM TO AN ANNEXATION AGREEMENT WITH PIPER GLEN DEVELOPMENT CORP. TO IMPROVE COCKRELL LANE ALONG SAVANNAH POINTE SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an addendum to an annexation agreement with Piper Glen Development Corp. to improve Cockrell Lane along Savannah Pointe Subdivision
Agenda Type: Agenda Item
Department: Public Works
   2019-103.pdf  

2019-104

AN ORDINANCE APPROVING AN ADDENDUM TO AN ANNEXATION AGREEMENT WITH PINE CREEK DEVELOPERS, L.L.C. TO IMPROVE KOKE MILL ROAD ALONG PINE CREEK SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS AS AMENDED This ordinance is to approve an addendum to an annexation agreement with Williamsville State Bank & Trust No. 9603 to improve Kake Mill Road along Pine Creek Subdivision
Agenda Type: Agenda Item
Department: Public Works
Agenda Item #2019-104: Amendment #1  Changed owners from Williamsville State Bank & Trust to Pine Creek Developers, L.L.C.   Passed
   2019-104.pdf  

DOC. 019-010

1014 N. 4th Street (WARD 5)
Agenda Type: Docket Item
Department: Public Works
   2019-010.pdf  

2019-117

AN ORDINANCE AUTHORIZING THE EXECUTION OF A LETTER OFFER FOR EXTENSION, APPROVING A TWELVE-MONTH LEASE EXTENSION AND AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $73,488.00 UNDER PROPOSAL NO. UE14-17 WITH ROLAND MACHINERY COMPANY AND KOMATSU FINANCIAL LIMITED PARTNERSHIP FOR A LEASE ON A KOMATSU CRAWLER FOR A TOTAL AMOUNT PAYABLE OF $440,928.00, FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance authorizes a lease extension & additional funding in an amount not to exceed $73,488.00 with Komatsu Financial and Roland Machinery Company. Ordinance No. 427-12-13 authorized the execution of Proposal No. UE14-17 Crawler for an amount not to exceed $367,440.00 with Roland Machinery Company and Komatsu Financial Limited Partnership for a 60-month lease a Komatsu D155AX-7 Crawler with an option to purchase at the end of the lease for an additional $195,000.00. The crawler is used to push coal at the power station. The current lease will expire on March 20, 2019 and Komatsu Financial has offered additional options to the Utility. CWLP personnel have obtained current prices for monthly rentals of such equipment; this current lease is significantly lower. The Utility would like to extend the current lease for an additional twelve (12) months at the same monthly lease payment of $6,124.00. This Ordinance will increase the total amount payable under said lease to $440,928.00 and will extend the lease through March 20, 2020. All other terms of the lease including the original monthly payment amount will remain the same
Agenda Type: Agenda Item
Department: CWLP
   2019-117.pdf  

2019-118

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE19-12-70 - TROUBLE TRUCK FOR T&D WITH DRAKE SCRUGGS EQUIPMENT, INC. IN THE AMOUNT OF $103,303.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of a trouble truck. This ordinance accepts Contract UE19-12-70 in an amount not to exceed $103,303.00 with Drake-Scruggs Equipment, Inc. ("Drake-Scruggs") for the purchase of a current model year Ford F-550, 4x4 cab chassis with a 60" CA and diesel engine trouble truck. The new equipment replaces Vehicle No. 308, a 2007 Chevrolet CZK35000 Versalift truck with 110,658 miles and 8, 784 hours. Due to Vehicle No. 308's amount of miles, cost to repair, and inefficient performance, it will be traded-in to Drake-Scruggs as a part of the purchase with a $8,450,000 trade-in amount. This new trouble truck will be used in the everyday operations of the Trouble Shooters in the Electric Operations Department at Groth Street T&D Division. There were three bidders on this contract, Drake-Scruggs was the only local bidder and they supplied the lowest overall bid
Agenda Type: Agenda Item
Department: CWLP
   2019-118.pdf  

2019-119

AN ORDINANCE AUTHORIZING PAYMENT OF MEMBERSHIP DUES TO AMERICAN PUBLIC POWER ASSOCIATION IN THE AMOUNT OF $59,443.38 FOR THE OFFICE OF PUBLIC UTILITIESThis is an ordinance for annual dues for membership in American Public Power Association ("APPA"). City Water, Light and Power ("CWLP") is one of more than 2,000 other municipal utilities across the country that participates in APPA. CWLP has been a member since 1942. APPA is a not-for-profit organization that assists municipal utilities in providing outstanding service to the public. APPA provides members with research and educational services in the area of power supply, engineering and operations, accounting & finance, energy efficiency, safety and customer billing and collection. APPA serves as an advocate for municipal power systems on legislative issues affecting its members, including lobbying Congress in support of public power on pertinent issues and litigating regulations with unfair impacts on its members. This ordinance authorizes payment of annual dues in the amount of $59,443.38. Membership dues are based upon revenue
Agenda Type: Agenda Item
Department: CWLP
   2019-119.pdf  

2019-120

AN ORDINANCE APPROVING A TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH SPRINGFIELD PUBLIC SCHOOLS DISTRICT 186 FOR ALL FACILITIES FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for ethernet service from the City's fiber optic telecommunications system. Ordinance No. 140-04-14 authorized a telecommunications contract service agreement with Springfield Public Schools District 186 for all facilities for a five year term at a cost of $1,000.00 per year for each 100 Mbps connection, $2,000.00 per year for each 1,000Mbps connection and $50,000.00 per year for maintenance and repair expenses for an estimated amount of $255,000.00. This ordinance authorizes the City to provide telecommunications service to Springfield Public Schools District 186 ('District 186"), for an additional year in exchange for payment by District 186 to the City in an estimated amount of $101,000.00 ($51,000.00 for the services in Ex. A and $50,000.00 for maintenance and repair expenses). This agreement will expire July 1, 2020. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City's network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. The connection for the District will be done by utilizing existing fiber and communication infrastructure. There are no new installations as this is a renewal of existing service. District 186 may elect to terminate this agreement at any time without cause, provided that it shall thereupon pay the remaining monthly charge for the remainder of the year contract
Agenda Type: Agenda Item
Department: CWLP
   2019-120.pdf  

2019-121

AN ORDINANCE APPROVING AN ADDENDUM TO AN ANNEXATION AGREEMENT WITH CENTENNIAL PARK SUBDIVISION LLC FOR IMPROVEMENTS ON LENHART ROAD FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an addendum to an annexation agreement with Centennial Park Subdivision LLC to improve Lenhart Road along Centennial Park Place Subdivision
Agenda Type: Agenda Item
Department: Public Works
   2019-121.pdf  

2019-122

AN ORDINANCE APPROVING AN ADDENDUM TO AN ANNEXATION AGREEMENT WITH SPRING CREST DEVELOPMENT LLC FOR IMPROVEMENTS ON KOKE MILL ROAD FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an addendum to an annexation agreement with Spring Crest Development LLC to improve Koke Mill Road along Spring Crest Subdivision
Agenda Type: Agenda Item
Department: Public Works
   2019-122.pdf  

2019-123

AN ORDINANCE APPROVING AN ADDENDUM TO AN ANNEXATION AGREEMENT WITH HOPE EVANGELICAL FREE CHURCH FOR IMPROVEMENTS ON LENHART AND BUNKER HILL ROADS FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an addendum to an annexation agreement with Hope Evangelical Free Church to improve Lenhart Road and Bunker Hill Road along the Hope Church frontage
Agenda Type: Agenda Item
Department: Public Works
   2019-123.pdf  

2019-124

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL PROFESSIONAL SERVICES CONTRACT WITH GREENE & BRADFORD, INC., PREVIOUSLY APPROVED PURSUANT TO CHAPTER 38.35 FOR CONTRACTS UNDER $25,000.00 AND AUTHORIZING ADDITIONAL PAYMENT OF $20,000.00 FOR A TOTAL NOT TO EXCEED $32,500.00 FOR THE OFFICE OF PUBLIC WORKS, AS AMENDEDThis ordinance is for Greene & Bradford to provide supplemental design engineering services for the multi-use trail from the Lost Bridge Trail to Destiny Drive
Agenda Type: Agenda Item
Department: Public Works
Agenda Item #2019-124: Amendment #1  Changed the dollar amount from $12,500.00 to $20,000.00   Passed
  Not Passed
   2019-124.pdf  

2019-125

AN ORDINANCE EXTENDING RFP PW 18-21 WITH HERITAGE ENVIRONMENTAL SERVICES AND AUTHORIZING AN ADDITIONAL $160,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $320,000.00 FOR 2019 SPRING AND FALL HOUSEHOLD HAZARDOUS WASTE COLLECTIONS FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the renewal of PW18-21 with Heritage Environmental Services to mobilize and perform collection and disposal services for household hazardous waste from Springfield residents. The Spring event will be held on May 11th 2019 with a possible Fall date still to be determined
Agenda Type: Agenda Item
Department: Public Works
   2019-125.pdf  

2019-126

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-01-83 WITH KINNEY CONTRACTORS, INC. FOR THE 2020 CONCRETE PATCHING PROGRAM IN AN AMOUNT NOT TO EXCEED $746,500.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for our annual concrete patching program for various streets throughout the ity.
Agenda Type: Agenda Item
Department: Public Works
   2019-126.pdf  

2019-127

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NUMBER PW 19-01-78 WITH HAROLD O'SHEA BUILDERS FOR THE 2020 BRICK STREET MAINTENANCE PROGRAM IN AN AMOUNT NOT TO EXCEED $580,910.00, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the FY2020 Brick Street Repair Program
Agenda Type: Agenda Item
Department: Public Works
   2019-127.pdf  

2019-128

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-01-77 WITH P.H. BROUGHTON & SONS, INC. TO FURNISH CONSTRUCTION ON THE 2020 BITUMINOUS OVERLAY PROGRAM FOR AN AMOUNT NOT TO EXCEED $6,546,500.00 FOR THE OFFICE OF PUBLIC WORKSThis is an ordinance for the FY2020 Bituminous Overlay Program. Various streets throughout the City will be milled, patched, and resurfaced. Concrete curbing and ADA ramp improvements are also included where necessary
Agenda Type: Agenda Item
Department: Public Works
   2019-128.pdf  

2019-129

AN ORDINANCE ACCEPTING DONATION OF PROPERTY OWNED BY ST. JOHN'S HOSPITAL OF THE SISTERS OF THE THIRD ORDER OF ST. FRANCIS LOCATED AT 300 N. 9TH STREET FOR CONSTRUCTION BY THE NATIONAL PARKS SERVICE OF A MEMORIAL FOR THE 1908 SPRINGFIELD RACE RIOTSThis ordinance is for the acceptance of a donation of land located at 300 N. 9th Street. The real estate is for public purposes, specifically associated with the construction of a memorial for the Springfield Race Riots to be done by the National Parks Service
Agenda Type: Agenda Item
Department: Public Works
   2019-129.pdf  

2019-130

A RESOLUTION NOTIFYING THE U.S. NATIONAL PARK SERVICE THAT PROPERTY LOCATED AT 300 N. 9TH STREET ALONG THE TENTH STREET RAIL CORRIDOR WILL BE DONATED FOR CONSTRUCTION OF A MEMORIAL REGARDING THE 1908 RACE RIOTS UPON ELIGIBILITY TO BE IN THE NATIONAL PARK SYSTEMThe resolution informs the National Park Service the City shall donate land for the 1908 Race Riot site to the United States of America once it is deemed eligible to be in the National Park System. The site is located along the west side of the 10th Street railroad corridor, north of Madison Street as depicted in the attached plat.
Agenda Type: Agenda Item
Department: Public Works
   2019-130.pdf  

2019-131

AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH DK COLLECTION SPI, LLC, FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 300-320 E. WASHINGTON STREET UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR AN AMOUNT NOT TO EXCEED $7,650,000.00, AS AMENDEDRequesting the use of CATIF funds in the amount of $400,000 for property acquisition and $7,200,000 in rebated future increment for TIF eligible costs associated with demolition, site preparation, professional fees, and LEED Certified construction elements for a muli-use project which will include an extended stay hotel, residential units, retail, family entertainment center, and parking. Total project cost is $56,200,000; TIF represents 13.5% of those costs.
Agenda Type: Agenda Item
Department: Finance
Agenda Item #2019-131: Amendment #1  Changed the dollar amount to $7,650,000.00   Passed
   2019-131.pdf  

2019-132

AN ORDINANCE AUTHORIZING EXTENSION THROUGH FEBRUARY 29, 2020, OF CONTRACT RFP LL16-18 WITH BAKER & TAYLOR, INC. TO PROVIDE LIBRARY MATERIALS AND APPROVING PAYMENT FOR AN AMOUNT NOT TO EXCEED $300,000.00 THROUGH FEBRUARY 29, 2020, FOR LINCOLN LIBRARYBaker & Taylor will supply any book, and/or audio-visual item published or distributed in North America and available through normal trade channels at the time of order.
Agenda Type: Agenda Item
Department: Finance
   2019-132.pdf  

2019-133

AN ORDINANCE AUTHORIZING PAYMENT OF $29,649.00 TO MARK CORDES, A SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 18-WC-36031Mark Cordes was employed as a police officer for the City of Springfield on August 29, 2018 and reported an injury after a motor vehicle accident. He was seen in the emergency room and admitted for five fractured ribs and a T11 transverse process fracture; his initial inpatient stay was two days. Mr. Cordes was readmitted for complications and pain control and released. He was able to return to work light duty in November of 2018; full duty in December of 2018. Mr. Cordes requested a settlement (case number 18 WC 36031) and is willing to settle his case in the amount of $29,649.00 representing a permanent partial disability equivalent to 7.5% MAW. Livingstone, Mueller, O'Brien and Davlin, the city's legal advisors, recommend payment in the amount of $29,649.00 to Settle -Case number 18 WC 36031
Agenda Type: Agenda Item
Department: Finance
   2019-133.pdf  

2019-134

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS AND EXECUTION OF AGREEMENTS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF TWENTY-EIGHT PARCELS FOR A COLLECTIVE AMOUNT OF $18,691.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
Agenda Type: Agenda Item
Department: Finance
   2019-134.pdf  

2019-135

AN ORDINANCE APPROVING THE APPOINTMENT OF SILAS JOHNSON TO THE SPRINGFIELD PLANNING AND ZONING COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES, THIS ORDINANCE IS TO APPOINT SILAS JOHNSON, WHO RESIDES ON SOUTH 15TH STREET, SPRINGFIELD, TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION. HE WILL REPLACE BRAD MILLS, WHOSE TERM HAS EXPIRED. SILAS JOHNSONS TERM WILL EXPIRE 3-1-2023
Agenda Type: Agenda Item
Department: General City Business
   2019-135.pdf  

2019-136

AN ORDINANCE APPROVING THE APPOINTMENT OF ANNIE BROOKS TO THE LINCOLN LIBRARY BOARD OF TRUSTEESPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 97, SEC 97.02, THIS ORDINANCE IS TO APPOINT ANNIE BROOKS, WHO RESIDES ON COLUMBUS CIRCLE, SPRINGFIELD, TO THE LINCOLN LIBRARY BOARD OF TRUSTEES. SHE WILL REPLACE DON ROSS, WHOSE TERM HAS EXPIRED. ANNIE BROOKS TERM WILL EXPIRE 3-1-2022.
Agenda Type: Agenda Item
Department: General City Business
   2019-136.pdf  

2019-137

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR KING PIN BOWLING, LLC D/B/A KING PIN LANES LOCATED AT 3118 E. SANGAMONIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification
Agenda Type: Agenda Item
Department: General City Business
   2019-137.pdf