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Currently showing the summary for the City Council meeting on 6/2/2020.

City Council Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2020-211

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-03-06 – RESIDENTIAL WATER SERVICE MATERIALS WITH CORE & MAIN LP AND ILLINOIS METER, INC. IN THE TOTAL AMOUNT NOT TO EXCEED $431,048.50 FOR THE WATER DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual contract for the purchase of residential water service materials. This Ordinance accepts Contract No. UW21-03-06 with Core & Main LP and Illinois Meter Company for the purchase of Residential Water Service materials for a one-year term in a total amount not to exceed $431,048.50. These materials are required for maintenance and installation of new residential water services. The Ordinance total reflects estimated quantities. Vendors are not guaranteed a minimum amount; items will be ordered on an as needed basis. Core & Main LP was the low bidder on Sections 2, 5, 6, 7, and 8 in a total amount not to exceed $249,496.50. Illinois Meter, Inc. was the low bidder on Sections 3, and the lower bidder for Sections 1, 4, and 9 after the local vendor preference was applied. The total amount for Illinois Meter is not to exceed $181,552.00. There were three bidders on the contract, Illinois Meter, Inc. is the only local vendor. Last year, this contract was awarded to the three vendors (Core & Main LP, Illinois Meter, Inc. and Illinois Meter Company) for $430,664.00. (Ordinance 148-04-19)
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  211.pdf  

2020-212

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW21-03-10 – CONTRACT WORK FOR SHORELINE STABILIZATION (RIP RAP INSTALLATION) WITH SUPERIOR SEAWALLS INC. IN AN AMOUNT NOT TO EXCEED $182,400.00, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for installation of rip rap. This ordinance accepts Contract UW21-03-10 in an amount not to exceed $182,400.00, with Superior Seawalls Inc. (“Superior”), for installation of rip rap for the Lake Springfield Shoreline Stabilization Program. The rip rap will be installed on approximately 4,000 feet of highly-visible, highly eroding shoreline. The target area is within the main body of Lake Springfield. There were 3 bidders on this contract, all non-local. Superior is not a local vendor and submitted the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  212.pdf  

2020-213

AN ORDINANCE APPROVING A FIVE-YEAR CONTRACT EXTENSION AND AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $3,500,000.00 UNDER CONTRACT NO. UE11-01 – REMOVAL AND BENEFICIAL USE OF FILTER PLANT LIME MATERIAL WITH J. OROS ENVIRONMENTAL, INC. FOR A TOTAL AMOUNT PAYABLE OF $11,100,000.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard contract extension and funding increase ordinance for the removal and beneficial reuse of lime material. Ordinance No. 271-07-10 awarded Contract UE11-01 to Oros & Busch Application Technologies, Inc. (“Oros & Busch”) for removal and beneficial reuse of the filter plant’s lime material in the total amount of $4,750,000.00 for 3 years; Ordinance No. 376-11-13 corrected an error in the previous ordinance, the contract was for 5 years. Ordinance 246-07-15 authorized the first of three contract extensions for an additional 5 year time frame and an additional $2,850,000.00. Oros & Busch Application Technologies, Inc. has now become J. Oros Environmental Inc. This Ordinance authorizes a second contract extension and additional funding in an amount not to exceed $3,500,000.00 with J. Oros Environmental, Inc. (“Oros”) for removal and beneficial reuse of the filter plant’s lime material for an additional 5 years. Oros has been determined to be the only company with necessary permits and price has been determined through informal survey to still be the lowest. This Ordinance will increase the total amount payable under said contract to $11,100,000.00, and will extend the contract through June 30, 2025. All other terms of the contract, will remain the same. Oros has been taking the material to the Peabody 10 Mine in Pawnee and Crown 2 and 3 Mine in Farmersville for mine reclamation. Over the course of the 10 years, Orso has hauled and disposed of approximately 550,000 tons of lime sludge. Oros is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  213.pdf  

2020-214

AN ORDINANCE APPROVING A LEASE AGREEMENT WITH LINDA ROLLER D/B/A SPRINGFIELD KOA KAMPGROUND, FOR SITE NO. 28 LOCATED AT 4320 KOA ROAD, ROCHESTER, ILLINOIS FOR A ONE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual ordinance for the lease of real property owned by the City. This ordinance authorizes the execution of a property lease agreement for a one-year term for the Office of Public Utilities. The leased property is 4320 KOA Road (Site No. 28), Rochester, Illinois, and comprises the KOA Kampground. The lease for Site 28 provides that the tenants will pay $4,833.00/year in rent, payable in two equal installments of $2,416.50 due May 1, 2020 and September 1, 2020. The real estate property taxes will be paid by KOA Kampground, per their lease. Last year’s rent was also $4,833.00/year. The one-year lease term begins May 1, 2020 and expires April 30, 2021.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  214.pdf  

2020-215

AN ORDINANCE AUTHORIZING EXECUTION OF A QUITCLAIM DEED CONVEYING PART OF THE SIXTH STREET FRONTAGE ROAD IN WANLESS’ LINCOLNWOOD 1ST ADDITION TO FRED W. WANLESS LLC
This is to comply with the agreement made as part of the approval of Wanless' Lincolnwood 1st Addition, Ord 280-05-07.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  215.pdf  

2020-216

AN ORDINANCE ACCEPTING LOWEST RESPONSIBLE BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. PW21-03-03 WITH P.H. BROUGHTON & SONS, INC., TRUMAN L. FLATT & SONS CO., INC., GROUP MATERIALS, INC., REYHAN BROS. D/B/A SANGAMO CONSTRUCTION, AND VULCAN, INC. D/B/A VULCAN ALUMINUM FOR AN AMOUNT NOT TO EXCEED $850,000.00 FOR FY2021 MAINTENANCE MATERIALS, FOR THE OFFICE OF PUBLIC WORKS
Maintenance Materials for Public Works crews (pickup and/or delivery): Aggregates: CA6, CA16, FA1, 2, 3, FA20 Hot Mix Asphalt: HMA Surface (IL "C" Mix), HMA Binder (IL-19.0), Bituminous Prime Coat, EXPENDITURE Org Activity GENC INFR SEWR SEWR Bituminous Pre-Mix (Cold Mix bituminous patching material), Aluminum Sign Blanks
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  216.pdf  

2020-217

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-03-08 WITH COMPLETE ASPHALT SERVICE CO. FOR THE FY2021 CRACK FILLING PROGRAM IN AN AMOUNT NOT TO EXCEED $222,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for crack filling and mastic repair of various streets in Springfield.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  217.pdf  

2020-218

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW21-03-02 WITH LINCOLNLAND CONCRETE, INC., AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIALS FOR AN AMOUNT NOT TO EXCEED $325,000.00, FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIES
This ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  218.pdf  

2020-219

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS, IN THE AMOUNT OF $56,400.00, MAY BE USED FOR KOKE MILL ROAD AND GREENBRIAR ROAD TO WASHINGTON STREET (PHASE I AND II), MFT SECTION NO. 20-00493-00-TL, FOR THE OFFICE OF PUBLIC WORKS.
This resolution informs lOOT that City is using MFT funds ($56,400.00) for preliminary engine Mill Road and Greenbrair Road.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  219.pdf  

2020-220

AN ORDINANCE AUTHORIZING A ONE-YEAR EXTENSION OF RFP PW20-01 WITH PETERSBURG PLUMBING AND EXCAVATING, LLC, PERRY BROUGHTON TRUCKING & EXCAVATING, INC. AND REYHAN BROS. D/B/A SANGAMON CONSTRUCTION CO. FOR CAVE-IN REPAIRS FOR AN AMOUNT NOT TO EXCEED $1,500,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance renews contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes and laterals for an additional 12-month period, per the terms of the original contract.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  220.pdf  

2020-221

AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO 2020 TRANSIT T-150 CARGO VANS FROM LANDMARK FORD, INC. OFF STATE CONTRACT 4018492 IN AN AMOUNT NOT TO EXCEED $65,590.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for the purchase of cargo vans off of State Contract 4018492. This ordinance authorizes the purchase of two (2) 2020 Transit T-150 Cargo Vans in an amount not to exceed $65,590.00 with Landmark Ford, Inc. (“Landmark Ford”). The State of Illinois solicited bids for various trucks and other vehicles, and allows municipalities to share in the bulk cost savings by ordering off of such contracts. These new vans will be used by the Lake Services Construction Division of the Office of Public Utilities. The new vans will replace Vehicle # 40182 (1998 GMC 2500 Savana Cargo Van Model 2500 will approximately 159,633 miles) and Vehicle # 40207 (1997 Dodge Van Model B25000 will approximately 112,683 miles.) Both vehicles being replaced are rusted out and will potentially be relinquished at auction. Landmark Ford is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  221.pdf  

2020-222

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW20-02-86 – LEAD WATER SERVICE LINE REPLACEMENT PROJECT (FY2021) WITH PETERSBURG PLUMBING AND EXCAVATING, LLC IN AN AMOUNT NOT TO EXCEED $807,505.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UW20-02-86 in an amount not to exceed $807,505.00, with Petersburg Plumbing and Excavating, LLC (“Petersburg Plumbing”), in relation to the Lead Service Line Replacement Project for the FY2021 timeframe. Petersburg Plumbing’s work to be performed includes the installation of water services, traffic controls, pavement and yard restoration, and materials. The Lead Service Line (LSL) project is for replacing approximately 10,000 LSL within the water distribution system. The utility plans to replace all of the LSL over a 30-year period. Approximately 150 LSL will be replaced this year using utility funds and the Illinois Environmental Protection Agency (IEPA) funds. This work is funded by the IEPA – PWSLP Loan and complies with the State of Illinois’ Procedures for Issuing Loans from the Public Water Supply Loan. Resolution 026-19 authorized the Mayor to sign loan documents for the IEPA’s Public Water Supply Revolving Loan Program and Ordinance 019-01-20, authorized the City to borrow funds from the IEPA’s Public Water Supply Loan Program for Lead Service Line Replacement Project. The breakdown on the contract is: $28,700.00 for materials and $778,805.00 for labor. Petersburg Plumbing was the only bidder on this contract. They are a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  222.pdf  

2020-223

AN ORDINANCE AUTHORIZING ACCEPTANCE OF GRANT NUMBER 2020-VD-BX-0369 FROM THE U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, IN THE AMOUNT OF $302,201.00, ENTITLED BJA FY 20 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $182,201.00, FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance will authorize acceptance and supplemental appropriation to the City of Springfield for the award under the OJP funding opportunity entitiled "BJA FY 20 Coronavirus Emergency Supplemental Funding Program". The amount of $302,201.00 from the U.S. Department of Justice, Office of Justice Programs, grant# 2020-VD-BX-0369. The Springfield Police Department will administer the award. The grant expenditure period is from 01/20/2020 through 01/31/2022. Reporting Category code is "CESF" . All grant funds will be on a draw down basis as expenditures occur.
Agenda Type: Agenda Item
Department: Public Safety
Amendments:
Documents:
  223.pdf  

2020-224

AN ORDINANCE APPROVING THE FINAL PLAT OF JOETTE’S MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the final plat of Joette's Minor Subdivision for the Office of Public Works. The subdivision is located on the south side of Old Rochester Road, west of Dirksen Parkway.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  224.pdf  

2020-225

AN ORDINANCE APPROVING THE LOCATION AND SKETCH MAP OF THE ASH GROVE SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the location and sketch map of the Ash Grove Subdivision for the Office of Public Works. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located on the south side of the intersection of Hamlin Parkway and Ash Grove Drive.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  225.pdf  

2020-226

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158(b)(2) PERTAINING TO LOT ARRANGEMENT FOR ASH GROVE SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving/denying the variance request for Section 153.158(b)(2) to allow access to the created lots via an access easement and to allow Lot 50 as a Flag Lot. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the variance request. The subdivision is located on the south side of Ash Grove Drive and Hamlin Parkway.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  226.pdf  

2020-227

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND RODNEY J. HERRIN AND JOHN O. WATSON FOR PROPERTY LOCATED ON PANTHER CREEK DRIVE
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  227.pdf  

2020-229

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “A” LIQUOR LICENSES BY ONE AND INCREASE THE NUMBER OF CLASS “AA” LIQUOR LICENSES BY ONE FOR CENTRAL POINTE INC. D/B/A THE GIN MILL, 235 S. 5TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  229.pdf  

2020-230

AN ORDINANCE APPOINTING LAKEISHA K. PURCHASE TO THE SPRINGFIELD ECONOMIC DEVELOPMENT COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC. 33-500-502, THIS ORDINANCE IS TO APPOINT LAKEISHA PURCHASE WHO RESIDES ON NO. SIXTH STREET, SPRINGFIELD, TO THE SPRINGFIELD ECONOMIC AND COMMUNITY DEVELOPMENT COMMISSION. HER TERM WILL EXPIRE 6-1- 2023. HER APPOINTMENT REPRESENTS AN INDIVIDUAL THAT RESIDES IN A TIF DISTRICT.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  230.pdf  

2020-231

AN ORDINANCE APPROVING THE REAPPOINTMENT OF BENJAMIN SCHWARM TO THE POLICE COMMUNITY REVIEW COMMISSION
PURSUANT TO CITY OF SPRINGFIELD CODE OF ORDINANCES, CH. 33, SEC.33 .300, THIS ORDINANCE IS TO RE- APPOINT BEN SCHWARM WHO RESIDES ON PADDOCK LANE, SPRINGFIELD, TO THE SPRINGFIELD POLICE COMMUNITY REVIEW COMMISSION. HIS TERM WILL EXPIRE 5-2-2023.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  231.pdf  

2020-232

AN ORDINANCE AMENDING CHAPTER 39, SECTION 39.12, CHAPTER 98, SECTION 98.999, CHAPTER 170, SECTIONS 170.10.999 AND 170.17.399 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO CODE VIOLATIONS AND PENALTY
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  232.pdf  

2020-233

AN ORDINANCE AMENDING CHAPTER 170, SECTION 170.17.01(B), OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO SOLID WASTE
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  233.pdf  

2020-234

AN ORDINANCE AMENDING CHAPTER 33 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO INCREASE THE NUMBER OF MEMBERS APPOINTED TO THE HOUSING POLICY ADVISORY COUNCIL FROM SEVEN TO EIGHT
The amendment to Chapter 33, Section 33.800 and Section 33.801 increases the number of Housing Policy Council members from seven to eight to include a member who is renter.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  234.pdf  

2020-235

AN ORDINANCE APPROVING THE APPOINTMENT of ERICA AUSTIN TO THE HOUSING POLICY ADVISORY COUNCIL
PURSUANT TO THE CITY OF SPRINGFIELD CODE OF ORDINANCES, CHAPTER 33, SECTION 33.300, THIS ORDINANCE IS TO APPOINT TO ERICA AUSTIN WHO RESIDES ON BRAIN LANE, SPRINGFIELD, TO THE HOUSING POLICY ADVISORY COUNCIL.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  235.pdf