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Currently showing the summary for the Committee of the Whole meeting on 8/11/2020.

Committee of the Whole Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2020-294

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE21-06-22 - CIRCUIT SWITCHES AND CAPACITOR BANKS WITH FLETCHER-REINHARDT COMPANY IN AN AMOUNT NOT TO EXCEED $853,515.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE21-06-22 in an amount not to exceed $853,515.00, with Fletcher-Reinhardt Company (“Fletcher-Reinhardt”), for purchase of 69kv capacitor banks at the Palomino and Taintor substations. The Utility has elected to proceed with the closure of a portion of their generation facilities. As a result of this closure, 69kV capacitor banks will be required at these substations to increase voltage support. The project has a timeline that requires energization of the system by June 2021. There were three bidders on this contract; none were local vendors.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  294.pdf  

2020-295

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE21-06-25 – STEVENSON DRIVE RADIO TOWER WITH FASTTRAC TELECOM SERVICES, LLC IN AN AMOUNT NOT TO EXCEED $57,650.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE21-06-25 in an amount not to exceed $57,650.00, with FastTrac Telecom Services, LLC (“FastTrac”), for the repair of the Stevenson Drive radio tower. The Stevenson Drive radio tower is a critical piece of infrastructure that must be properly maintained to continue to provide essential communication services for the utility. This radio tower is: 1) used for 2-way radio communications for CWLP T&D and Dallman facility; 2) providing support for an Itron collector for automatic meter reading in that area; and 3) used to operate the capacitor bank controller on the electric distribution system. Currently, the tower is considered unsafe to climb. FastTrac will replace the antennas and reinforce the concrete in which the tower is anchored. FastTrac was the only bidder on this contract; they are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  295.pdf  

2020-296

AN ORDINANCE AUTHORIZING A PURCHASE FROM SUMMIT INFORMATION RESOURCES IN AN AMOUNT NOT TO EXCEED $77,880.00, FOR UPGRADES TO THE CORE NETWORK BANDWIDTH AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE SAME AMOUNT, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves a purchase for upgrades to the current core networks’ bandwidth with Summit Information Resources (“Summit”). The cost includes the purchase of 24 Cisco Catalyst 9500 Series Network Module 2 – port 40 gigabit Ethernet with QSFP+ at the cost of $1,840.00 each (total $44,280.00) and for 42 Cisco 40GBase-LR4 QSFP Module for SMF with OUT-3Data-Rate Support for $800.00 each (total $33,600.00). The upgrade will allow CWLP Ethernet customers the ability to subscribe to higher bandwidth Ethernet service, and additional customers and utility locations to be added to the network without overloading the current system. Summit was selected in the initial Ethernet core system installation. They are the sole source to provide equipment matching their previous installation and have the knowledge and experience with the Utility’s Ethernet core system’s setup. Summit is not a local vendor. A supplemental appropriation from unappropriated fund balance is being sought to fund this upgrade.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  296.pdf  

2020-297

AN ORDINANCE APPROVING A PROPOSAL WITH STRESS ENGINEERING SERVICES, INC. FOR HIGH ENERGY PIPING INSPECTION FOR THE DALLMAN POWER PLANT UNIT NO. 4 IN THE AMOUNT NOT TO EXCEED $101,875.00 FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes the execution of a proposal with Stress Engineering Services, Inc. (“SES”) for the inspection of Unit 4’s Main Steam Piping and the Hot Reheat Piping for the City of Springfield Office of Public Utilities’ Electric Division Electric Generation Department. The inspections to be performed on Unit 4 include Visual Testing and Magnetic Particle Examination for surface flaws of in-scope welds; Ultrasonic Examination of for sub-surface or volumetric flaws of all in-scope piping girth welds; Diametric Measurements of all girth welds to benchmark for creep swelling; Positive Material Identification of all exposed welds, base metals and fittings to check for correct material of construction; and Hardness Testing. This proposal will provide the inspection of the most crucial areas of Unit 4's high-energy piping, ensuring the safe operation of Unit 4's boiler and turbine. The work will be performed during the outage of Unit 4 and should be completed in a seven (7) consecutive days onsite. The engineering inspection services provided under this contract require a high degree of skill and expertise. SES has performed these services for the Utility in the past. SES is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  297.pdf  

2020-299

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #1565-22431 IN THE AMOUNT OF $12,760.00 FROM THE ILLINOIS DEPARTMENT OF HUMAN SERVICES, DIVISION OF SUBSTANCE USE PREVENTION AND RECOVERY FOR THE KIDS CAN’T BUY ‘EM HERE” PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF SAID GRANT FUNDS IN THE AMOUNT OF $8,507.00 FOR FY21, FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance will authorize the City of Springfield, Springfield Police Department to accept a grant from the State of Illinois, Department of Human Services, Division of Substance Abuse Prevention and Recovery for the "Kids Can't Buy 'em Here" program (tobacco stings on retailers). We are supplementally appropriating $8,507.00 for FY21. The remaining funds $4,253.00 will be budgeted and appropriated for FY21. The state award ID number assigned is 1565-22431 and the CFDA# is 93.959. Program code to be used is "TB21"
Agenda Type: Agenda Item
Department: Public Safety
Amendments:
Documents:
  299.pdf  

2020-300

AN ORDINANCE AUTHORIZING ADDITIONAL RELOCATION EXPENSES, IN THE AMOUNT OF $1,650,000.00, FOR KWIK-WALL CO. OCCUPYING PARCEL SR0134, LOCATED AT 1010 EAST EDWARDS STREET, RELATING TO USEABLE SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses of business assets located at 1010 East Edwards Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the Federal Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  300.pdf  

2020-301

AN ORDINANCE AUTHORIZING ADDITIONAL RELOCATION EXPENSES, IN THE AMOUNT OF $560,500.00, FOR THE BUSINESSES OCCUPYING PARCEL SR0137, LOCATED AT 1021 SOUTH GRAND AVENUE EAST, RELATING TO USEABLE SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the relocation expenses of business assets located at 1021 South Grand Avenue East. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  301.pdf  

2020-302

AN ORDINANCE AUTHORIZING ADDITIONAL RELOCATION EXPENSES, IN THE AMOUNT OF $135,000.00, FOR THE BUSINESSES OCCUPYING PARCEL SR0135, LOCATED AT 709 BARRETT STREET, RELATING TO USEABLE SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses of business assets located at 709 Barrett Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  302.pdf  

2020-303

AN ORDINANCE AUTHORIZING A CONTRACT WITH THE ESTATE OF JERRY L. BALLARD FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1627 E. NORTH GRAND AVENUE IN THE AMOUNT OF $31,200.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $32,700.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1627 E. North Grand Avenue. Closing to be held at Chicago Title. Purchase price of $31,200.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  303.pdf  

2020-304

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $3,450.00 FOR THE RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0026 LOCATED AT 1627 E. NORTH GRAND AVENUE RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT
This ordinance is for relocation expenses of personal property located at 1627 E. North Grand Avenue. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Early Acquisition. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  304.1.pdf  

2020-305

AN ORDINANCE AUTHORIZING A CONTRACT WITH VALA BROTHERS, LLC FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1000 E. MONROE STREET IN THE AMOUNT OF $88,350.00 AND CLOSING COSTS IN THE AMOUNT OF $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $90,850.00 RELATING TO USABLE SEGMENT 6 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSTh
This ordinance is for the purchase of a right-a-way located at 1000 E. Monroe Street. Closing to be held at Chicago Title. Purchase price of $88,350.00 for the parcel and an estimated closing cost of $2,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  305.1.pdf  

2020-306

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $3,000.00 FOR THE RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0128 LOCATED AT 1000 EAST MONROE STREET RELATING TO USABLE SEGMENT 3 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses of personal property located at 1000 E. Monroe Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 3. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  306.1.pdf  

2020-307

AN ORDINANCE AUTHORIZING A CONTRACT WITH MASONRY CONSORTIUM, LLC FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1303, 1309, 1311 S. 11TH STREET AND 1007, 1009, 1011, 1021, 1023 E. SOUTH GRAND AVENUE IN THE AMOUNT OF $420,000.00 AND CLOSING COSTS IN THE AMOUNT OF $4,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $424,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of parcels located at 1303, 1309, 1311 So. 11th Street, 1007, 1009, 1011, 1021, 1023 E. South Grand Avenue. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  307.1.pdf  

2020-308

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION FOR THE PERFORMANCE OF TRANSPORTATION PLANNING WORK UNDER THE TECHNICAL WORK PROGRAM FROM JULY 1, 2020, THROUGH JUNE 30, 2021, IN AN AMOUNT NOT TO EXCEED $39,393.60 (MFT SECTION NO. 20-00300-00-ES) FOR THE OFFICE OF PUBLIC WORKS
To receive any federal funds for road projects, all municipalities are required to perform certain planning duties through our MPO (Metropolitan Planning Organization) according to Section 134 of Title 23 U.S.C. Our MPO is in the Springfield/Sangamon County Regional Planning Commission (SSCRPC). Our share this year is $39,393.60, which is 9% of the total cost estimated at $437,706.64. The type of work they perform is transporting planning work, as directed in the PY 2021 Unified Planning Work Program, a copy of which will be filed in the City Clerk's office.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  308.1.pdf  

2020-309

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $39,393.60 MAY BE USED FOR THE CITY’S SHARE FOR PLANNING WORK OUTLINED IN THE TECHNICAL WORK PROGRAM AS REQUIRED BY THE 1962 FEDERAL AND HIGHWAY ACT (SATS – SPRINGFIELD AREA TRANSPORTATION STUDY) MFT SECTION 20-00300-00-ES, AS AMENDED, FOR THE OFFICE OF PUBLIC WORKS
This resolution informs IDOT that the City is using MFT funds to pay the City's share ($39,393.60) for planning work.
Agenda Type: Resolution Item
Department: Public Works
Amendments:
Documents:
  309.1.pdf  

2020-310

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 21-06-24 WITH TRUMAN L. FLATT & SONS CO., INC. FOR ROADWAY IMPROVEMENTS – ILES, LENHART AND BUNKER HILL ROADS, IN AN AMOUNT NOT TO EXCEED $885,931.00, FOR THE OFFICE OF PUBLIC WORKS
This work includes cold-in-place recycling of the existing pavement along Iles, Lenhart, and Bunker Hill Roads; and a multi-use trail connection from Wabash Ave. and Bunker Hill Rd to Centennial Park; and intersection improvements at Bunker Hill and Lenhart.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  310.1.pdf  

2020-311

AN ORDINANCE APPROVING THE PRELIMINARY PLAN OF THE NORTH RESERVE, FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the preliminary plan of The North Reserve for the Office of Public Works. The Land Subdivision Committee and the Regional Planning Commission both recommend approval of the preliminary plan. The location of the proposed Preliminary Plan is south of Panther Creek Drive and Mt. Zion Road and north of Embassy Drive and Vanderbilt Circle.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  311.1.pdf  

2020-312

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.162 PERTAINING TO SIDEWALKS FOR THE NORTH RESERVE FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the variance request for Section 153.162 to allow sidewalks not to be constructed along the south side of Street "A", subject to a turnaround construction at the end of Lot 25. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the variance request. The subdivision is located south of Panther Creek Drive and Mt. Zion Road and North of Embassy Drive and Vanderbuilt Circle.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  312.1.pdf  

2020-313

AN ORDINANCE AUTHORIZING THE PURCHASE OF A VACANT OR ABANDONED PROPERTY ON THE TAX SALES LIST FROM SANGAMON COUNTY, AS TRUSTEE, IN AN AMOUNT NOT TO EXCEED $805.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of 1101 N. 10th St. parcel # 14-27.0-205-024 at a cost of $805.00 from the Sangamon County Treasurer. (Rail Project)
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  313.pdf  

2020-314

AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES WITHIN THE CITY OF SPRINGFIELD LIMITS, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $303,289.24 FROM MARCH 1, 2020, THROUGH FEBRUARY 28, 2021, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This agreement provides for animal control services within the Springfield City limits. The term of the agreement is one (1) year, from March 1, 2020, to February 28, 2021. The City will reimburse the County for a share of Animal Control Service expenses in an amount not to exceed $303,289.24.
Agenda Type: Agenda Item
Department: Finance
Amendments:
Documents:
  314.pdf  

2020-315

AN ORDINANCE AMENDING CHAPTER 79, SECTION 79.29 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, RELATING TO PARKING ON PUBLIC STREETS
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  315.pdf  

2020-316

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT 186 FOR THE ACCESS CHANNEL.
Intergovernmental Agreement between the City of Springfield and the School Board of District 186 for assistance in operating, staffing, programming, updating and scheduling of Channel 22.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  316.pdf