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Currently showing the summary for 2 meetings on 7/16/2019.

Committee of the Whole Meeting Summary

Meeting Documents

Agenda Items

2019-302

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE20-05-27 - DELL SQL AND EXCHANGE SERVERS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $191,799.52, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE20-05-27 in an amount not to exceed $191,799.52, with Matrix Systems Group, Inc. ("Matrix"), for Dell SOL and Exchange Servers for the Information Systems Division of the Office of Public Utilities. This purchase included four (4) servers with specification in preparation for email system upgrades and six (6) servers for consolidation of SOL database application clusters. The contract includes seven (7) years of maintenance on these servers. There were four (4) bidders on this contract. Matrix, a local vendor, was the lowest evaluated bid when the 5% local vendor preference applied to the other three (3), non-local vendor's bids.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-303

AN ORDINANCE AUTHORIZING AND ACCEPTING A LETTER OF EXTENSION FOR ONE YEAR FOR THE PURCHASE OF CHEMICALS FOR MERCURY OXIDATION, CAPTURE AND REMOVAL AT DALLMAN FROM NALCO COMPANY LLC AND AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $1,700,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $7,978,600.00 FOR THE OFFICE OF PUBLIC UTILITIESOrdinance 213-07-15 authorized the purchase of chemical for mercury oxidation, capture and removal at the Dallman Power Plant from Nalco Company LLC in an amount not to exceed $3,558,600.00 for a three-year period with provisions for two (2) one-year extensions. When this contract was first written, Nalco and CWLP estimated cost based on the then current chemical fee rates to each individual unit. The estimates were based upon MerControl 7895 being fed only at Unit 33, and MerControl 8034 Plus being fed only at Units 31, 32, and Unit 4. Since this initial inception, it was decided to utilize the chemicals in all units to maximize mercury capture. Ordinance 484-11-17 authorized an additional $900,000.00 in funding as an estimate to cover the cost of the increased usage of chemicals. However, this estimated amount has turned out to be lower than actual needs, resulting in a shortage in funds for the last two months of the contract. Ordinance 244-06-18 extended the contract for one year and authorized additional funding in the amount of $1,820,000.00 to cover the funding for the June and July 2018 and for the extension of the contract. This ordinance is requesting approval of a one-year extension of the contract and additional funding in the amount of $1,700,000.00 for the additional time-frame. This will be the second one-year extension of the original three-year contract. The cost of the chemicals averages out to approximately $141,666.67 per month. Nalco Company has offered a Letter of Extension on the current contract through July 31, 2020. Nalco Company holds the patent on these chemicals and they are the only source in which we can buy them. This extension and funding increase will bring the contract amount to $7,978,600.00.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-304

AN ORDINANCE AUTHORIZING PAYMENT OF $199,200.00 OVER A THREE-YEAR PERIOD FOR THE UTILITY'S ELECTRIC FUND'S SHARE OF REMEDIATION COSTS INCURRED BY US EPA CLAIM NO. 17-CV-03168 FROM THE ENVIRONMENTAL AND REGULATORY INITIATIVES AND REBATE FUND (ERIRF) TO THE SELF-INSURANCE FUND FOR THE OFFICE OF PUBLIC UTILITIESOrdinance 306-09-13 authorized the Office of Public Utilities' funding for the for the United States Environmental Protection Agency ("US EPA") for costs incurred in the removal action at the Springfield Iron Company Site ("SIC Site") from both the water and electric fund. In the meantime, Ordinance 221-06-16 was passed approving a change to City of Springfield's Code of Ordinances, Chapter 50 Electric Utility, by adding a provision to Ch. 50.19(g) ERIRF which states for any expenses from the ERIRF Fund shall only be used for costs of environmental and regulatory initiatives or for customer rebates, as determined by the Mayor and City Council. Therefore, requiring an ordinance for expenditures of this account line. In 2018, a settlement was reached and Ordinance 339-08-18 authorized a settlement payment of $684,000.00 over a three-year period to be paid from the City of Springfield's Self-Insurance Fund. It is necessary to reimburse the Self-Insurance fund for the Utilities' portion. This Ordinance is to authorize the use of the ERIRF Fund in the amount not to exceed $199,200.00 for the Office of Public Utilities' Electric Fund portion of the payment for the remediation cost incurred by US EPA Claim No. 17- CV-03168 relating to the cleanup of the Springfield Iron Company.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-305

AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO 2019 FORD F-150 CREW CAB 4X4 PICKUP TRUCKS FROM MORROW BROTHERS FORD, INC. IN AN AMOUNT NOT TO EXCEED $83,480.00, UNDER STATE CONTRACT #PSD4018488 / P-426 FOR THE SPRINGFIELD FIRE DEPARTMENTAgenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-306

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING EXECUTION OF CONTRACT #PD20-04-21 WITH KIESLER POLICE SUPPLY, INC. FOR THE PURCHASE OF BALLISTIC HELMETS AND VESTS FOR AN AMOUNT NOT TO EXCEED $102,131.50 FOR THE SPRINGFIELD POLICE DEPARTMENTThe Springfield Police Department intends to accept the low bid offer from Kiesler Police Supp , Inc. in the amount of ($102131.50) for the purchase of ballistic helmets and vests. The vests and helmets provide our Officers with additional ballistic protection.Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-307

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #1565-15489 IN THE AMOUNT OF $13,310.00 FROM THE ILLINOIS DEPARTMENT OF HUMAN SERVICES, DIVISION OF SUBSTANCE USE PREVENTION AND RECOVERY FOR THE KIDS CAN'T BUY 'EM HERE" PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF SAID GRANT FUNDS IN THE AMOUNT OF $8,873.00 FOR FY20 FOR THE SPRINGFIELD POLICE DEPARTMENTThe ordinance will authorize the City of Springfield, Springfield Police Department to accept a grant from the State of Illinois, Department of Human Services, Division of Substance Use Prevention and Recovery for the "Kids Can't Buy 'emHere" program (tobacco stings on retailers). We are supplementally appropriating $8,873.00 for FY20. The remaining funds $4,437.00 will be budgeted and appropriated for FY21 . The state award ID number assigned is 1565-15489 and the CFDA# is 93.959. Program code to be used is "TB20Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-308

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $440,000.00 FROM UNAPPROPRIATED FUND BALANCE FOR THE OFFICE OF PUBLIC WORKSAn ordinance authorizing a supplemental appropriation of $440,0 0 which represents the expecte additional revenue generated from the increase in recycling fees from the effective date of July 1st 2019 thru February 2020. This amount is necessary to accommodate the increased yard waste and branch disposal costs associated with PW20-06.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-309

AN ORDINANCE AUTHORIZING CONTRACT NUMBER PW 20-06 WITH REX D. EVANS D/B/A EVANS CARTAGE FOR 2019 BRANCH AND YARD WASTE DISPOSAL SERVICES FOR AN AMOUNT NOT TO EXCEED $720,000.00 FROM JULY 1, 2019, THROUGH MARCH 31, 2020, FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the execution of contract PW20-06 with Evans Cartage for branch and yard waste disposal services from July 1st, 2019 to March 31st, 2020. Evans was the only qualified bidder for this RFP. This contract proposal (PW20-06) $720,000 for a nine month period has sharply increased over last years contract (PW17- 02), which was $331,087 for a twelve month contract periodAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-310

AN ORDINANCE AUTHORIZING PURCHASE OF A JOHN DEERE 410L BACKHOE UNDER CONTRACT PW20-04-14 WITH MARTIN EQUIPMENT OF ILLINOIS FOR AN AMOUNT NOT TO EXCEED $97,900.00 FOR THE OFFICE OF PUBLIC WORKSFor authorization to purchase a new John Deere 410L Backhoe for the Street Department. This purchase will be funded by equipment loan proceeds authorized by Council 6/18/19 Ordinance # 277-06-19Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-311

AN ORDINANCE AUTHORIZING PURCHASE OF A JOHN DEERE 544K-II WHEEL LOADER UNDER CONTRACT PW20-04-14 WITH MARTIN EQUIPMENT OF ILLINOIS FOR AN AMOUNT NOT TO EXCEED $128,740.00 FOR THE OFFICE OF PUBLIC WORKSFor authorization to purchase a 2018 John Deere 544K-ll Wheel Loader for the Street Department . This purchase will be funded by equipment loan proceeds authorized by Council 6/18/19 Ordinance# 277-06-19Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-312

AN ORDINANCE AUTHORIZING PURCHASE OF A SALT CONVEYOR AND HOPPER UNDER CONTRACT PW20-05-24 WITH KIMCO USA INC. FOR AN AMOUNT NOT TO EXCEED $56,413.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for purchase of a new salt conveyor and hopper for Public Works, to replace the old conveyor and hopper, which are nearly 30 years old and past their useful life. This equipment is used to load salt into the salt dome for snow operations. The purchase will be funded by equipment loan proceeds authorized by Council 6/18/19 Ordinance# 277-06-19Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-313

AN ORDINANCE AUTHORIZING PURCHASE OF TWO NEW TANDEM DUMP TRUCKS FROM RUSH TRUCK CENTER FOR AN AMOUNT NOT TO EXCEED $290,868.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of two new tandem dump true s for the City of Springfield Department of Public Works. This purchase will be funded by equipment loan proceeds authorized by Council 6/18/19 Ordinance # 277-06-19Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-314

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 125 (JEFFERSON STREET) FOR THE ANNUAL TRADES AND LABOR COUNCIL LABOR DAY PARADE TO BE HELD ON SEPTEMBER 2, 2019, FOR THE OFFICE OF PUBLIC WORKSREQUEST IS FOR THE ANNUAL LABOR DAY PARADE TO BE HELD 9/2/19. STAGING TO START AT SAM, PARADE TO BEGIN AT 10AM. PARADE ROUTE WILL BE JEFFERSON WEST TO 5TH, SOUTH TO CAPITOL, EAST TO 6TH, NORTH TO WASHINGTONAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-315

A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE 97(JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ANNUAL CHRISTMAS PARADE ON DECEMBER 7, 2019, FOR THE OFFICE OF PUBLIC WORKSREQUEST IS FOR THE ANNUAL CHRISTMAS PARADE TO BE HELD 12/7/19. STAGING TO START AT 4PM, PARADE TO BEGIN AT 5:30PM. PARADE ROUTE WILL BE JEFFERSON WEST TO 5TH, SOUTH TO CAPITOL, EAST TO 6TH, NORTH TO WASHINGTONAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-316

AN ORDINANCE AUTHORIZING A CONTRACT WITH SANGAMON COUNTY, AS TRUSTEE, FOR PURCHASE OF REAL ESTATE LISTED ON SANGAMON COUNTY'S DELINQUENT TAX REGISTER AND LOCATED AT 927 N. 10TH STREET, 2012 E. SOUTH GRAND AVENUE AND 2004 E. SOUTH GRAND AVENUE FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of 927 N. 10th St. parcel# 14-27.0-252-017, 2012 E. South Grand parcel# 22-02.0-126-005 & 2004 E. South Grand parcel# 22-02.0-126-002 at a cost of $805.00 each from the Sangamon County TreasurerAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-317

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $38,293.84 MAY BE USED FOR THE CITY'S SHARE FOR PLANNING WORK OUTLINED IN THE TECHNICAL WORK PROGRAM AS REQUIRED BY THE 1962 FEDERAL AND HIGHWAY ACT (SATS - SPRINGFIELD AREA TRANSPORTATION STUDY) MFT SECTION 19-00300-00-ES, AS AMENDED, FOR THE OFFICE OF PUBLIC WORKSThis resolution informs IDOT that the City is using MFT funds to pay the City's share ($38,293.84) for planning workAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-318

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION FOR THE PERFORMANCE OF TRANSPORTATION WORK UNDER THE UNIFIED PLANNING WORK PROGRAM FROM JULY 1, 2019, THROUGH JUNE 30, 2020, IN AN AMOUNT NOT TO EXCEED $38,293.84 (MFT SECTION NO. 19-00300-00-ES) FOR THE OFFICE OF PUBLIC WORKSTo receive any federal funds for road projects, all municipalities are required to perform certain planning Cluties through our MPO (Metropolitan Planning Organization) according to Section 134 of Title 23 U.S.C. Our MPO is in the Springfield/Sangamon County Regional Planning Commission (SSCRPC). Our share this year is $38,293.84, which is 9% of the total cost estimated at $425,487.10. The type of work they perform is transportation planning work, as directed in the PY 2020 Unified Planning Work Program, a copy of which will be filed in the City Clerk's office.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-319

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 2320 EAST LAKE SHORE DRIVE(No description available)Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-320

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 20-05-32 WITH P.H. BROUGHTON & SONS, INC. FOR THE FY2020 SEAL COAT OVERLAY PROGRAM IN AN AMOUNT NOT TO EXCEED $447,175.00 FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIESThe work under this contract includes the base preparation and patching, with bituminous surface treatment applications for Public Works, including City streets and designated CWLP Lake Services lanes. Work on CWLP Lake Services lanes will be reimbursed to Public Works (Fund 95) up to $100,000 at the completion of this contract.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-321

AN ORDINANCE AUTHORIZING PAYMENT OF $10,000.00 TO THE ILLINOIS DEPARTMENT OF AGRICULTURE FOR ADVERTISING AND MARKETING DURING THE ILLINOIS STATE FAIR FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe lllinos State Fair generates 9,000 room nights annually with an economic impact over $2,000,000 including $63,000 in local hotel tax. The Convention & Visitors Advisory Board has recommended the ISF Sponsorship for approval. Advertising funds, not local grants, will be allocated for sponsorshipAgenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-322

AN ORDINANCE AUTHORIZING EXECUTION OF GRANT AGREEMENT CHDO #16-01 WITH GROWTH INTERNATIONAL, INC. FOR USE OF THE CITY'S HOME FUNDS, IN AN AMOUNT NOT TO EXCEED $175,674.00, FOR REHABILITATION OF PROPERTY LOCATED AT 833 N. 7TH STREET, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe City is a Participating Jurisdiction under the regulations of the U.S. Dept. of HUD's HOME program which serves low-income persons by providing affordable housing. Affordable Housing is an eligible activity for HOME program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's HOME funds under 24 CFR Part 92 and under Title 2 of the Cranston-Gonzalez National Affodable Housing Act and meets HUD's regulations of housing for low-income personsAgenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-323

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT #CS20-06-36 WITH ARAMARK UNIFORM & CAREER APPAREL, LLC FOR LINEN AND UNIFORM RENTAL SERVICES FOR A THREE (3) YEAR PERIOD FROM SEPTEMBER 14, 2019, THROUGH SEPTEMBER 30, 2022, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $260,000.00 FOR THE OFFICE OF BUDGET AND MANAGEMENTThis contract provides Linen & Uniform Rental Services for multiple City departments. We are ac he low bid meeting specifications for rental serivces at the unit prices quoted in quantiles estimated by various departments. This contract is awarded by sections with both Section A and B being awarded to AramarkAgenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-324

AN ORDINANCE APPROVING THE REAPPOINTMENT OF JASMIN L. WOOLFOLK TO THE POLICE COMMUNITY REVIEW COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 33, SEC 33.300, THIS ORDINANCE IS TO RE· APPOINT JASMIN WOOLFOLK, WHO RESIDES ON KENYON DRIVE, SPRINGFIELD, TO THE POLICE COM UNITY REVIEW COMMISSION. HER TERM WILL EXPIRE 5-2-2021.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-325

AN ORDINANCE APPROVING THE APPOINTMENT OF CYNTHIA J. PETHERAM, AIA TO THE SPRINGFIELD ELECTRICAL COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 172, ART Ill, THIS ORDINANCE IS TO APPOINT CYNTHIA J PETHERAM, AIA, WHO RESIDES ON VINE STREET SPRINGFIELD, TO THE SPRINGFIELD ELECTRICAL COMMISSION. HER TERM WILL EXPIRE 7-1-2022Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-326

AN ORDINANCE APPROVING THE REAPPOINTMENT OF MARCUS LUCAS TO THE POLICE COMMUNITY REVIEW COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 33, SEC 33.300, THIS ORDINANCE IS TO RE· APPOINT MARCUS LUCAS, WHO RESIDES ON HEDLEY DRIVE, SPRINGFIELD, TO THE POLICE COMMUNITY REVIEW COMMISSION. HIS TERM WILL EXPIRE 5-2-2021Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-327

AN ORDINANCE APPROVING THE REAPPOINTMENT OF DON R. WALTON TO THE SPRINGFIELD HISTORIC SITES COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 101, SEC 101.03, THIS ORDINANCE IS TO RE-APPOINT DON R WALTON, WHO RESIDES ON WEST BLUFFS ROAD SPRINGFIELD, TO THE SPRINGFIELD HISTORIC SITES COMMISSION. HIS TERM WILL EXPIRE 7-1-2022.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-328

AN ORDINANCE APPROVING THE APPOINTMENT OF PEGGY DYSON TO THE SPRINGFIELD DISABILITIES COMMISSIONPURSUANT TO SPRINGFIELD CITY CODE OF ORDINANCES, CH 33, SEC 33.090, THIS ORDINANCE IS TO APPOINT PEGGY DYSON, WHO RESIDES ON VIA ROSSO, SPRINGFIELD, TO THE SPRINGFIELD DISABILITIES COMMISSION. SHE WILL REPLACE JANINE TOMAN AND HER TERM WILL END JUNE 25, 2023Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-329

AN ORDINANCE APPOINTING NATHAN R. FRETZ TO THE SPRINGFIELD ECONOMIC DEVELOPMENT COMMISSIONPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES, ART XLV, SEC 33.500, THIS ORDINANCE IS TO APPOINT NATHAN R FRETZ, WHO RESIDES ON CONNIE DRIVE, SPRINGFIELD, TO THE SPRINGFIELD ECONOMIC DEVELOPMENT COMMISSION. HE WILL REPLACE JOSEPH BASCIO, SCHOOL DISTRICT 186 REPRESENTATIVE, WHO HAS RETIRED. MR. FRETZ'S TERM WILL EXPIRE 7-31-2024.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-330

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR MANGIA BENE, LLC D/B/A MANGIA BENE LOCATED AT 518 E. ADAMS STREETIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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