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Currently showing the summary for the Committee of the Whole meeting on 5/28/2024.


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2024-183

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH HANSON PROFESSIONAL SERVICES INC. IN AN AMOUNT NOT TO EXCEED $145,500.00 FOR DATA COLLECTION AND INVESTIGATION ACTIVITIES REGARDING THE LAKESIDE AND DALLMAN ASH PONDS PRE-CLOSURE DATA COLLECTION PROJECT AND AUTHORIZING THE USE FROM THE ENVIRONMENTAL AND REGULATORY INITIATIVES AND REBATE FUND (ERIRF) FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes the execution of a Professional Services Agreement with Hanson Professional Services Inc. (“Hanson”) in an amount not to exceed $145,500.00. Hanson is to perform and direct data collection and investigation activities that will inform the Utilities’ of surface impoundment closure activities at the Lakeside and Dallman Ash Ponds. This will include planning and preparation for dewatering the ponds and evaluating cover options. Hanson has extensive knowledge and experience with the ash pond closure methods and requirements as well as expansive historical knowledge of the Utilities’ site. The reimbursement cost for the Electric Fund is in the amount of $145,500.00 and is being paid from the Environmental and Regulatory Initiatives and Rebate Fund (ERIRF). Previously, Ordinance 221-06-16 was passed approving a change to the City of Springfield’s Code of Ordinances, Chapter 50 Electric Utility, by adding a provision to Ch. 50.19(g) ERlRF which states that any expenses from the ERIRF Fund shall only be used for costs of environmental and regulatory initiatives or customer rebates, as determined by the Mayor and City Council. Therefore, requiring an ordinance for expenditures of this accounting line. Hanson is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  183.pdf  

2024-184

AN ORDINANCE APPROVING A SEVENTH AMENDMENT TO STATEMENT OF WORK NUMBER 1 WITH CGI TECHNOLOGIES AND SOLUTIONS, INC. FOR ERP AND MAXIMO UPGRADES, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance is the seventh amendment to the existing Statement of Work Number 1 ("SOW No. 1") with CGI Technologies and Solutions, Inc. ("CGI") to extend out the benchmark date. Ordinance 314-09-15 approved an agreement with CGI for ERP and Maximo upgrades. There have been numerous amendments to this original agreement, primarily to extend the Work Request Date. History: The SOW No. 1 agreement was amended by Ordinance 471-12-16 to extend the Work Request Date until October 31, 2017; Ordinance 516-12-17 extended the Work Request Date until December 31, 2018; Ordinance 474-12-18 extended the date until December 31, 2019; Ordinance 006-01-2020 supported post "go-live" initiatives, extended the Work Request Date until December 31, 2021, and reduced the number of consulting hours from the remaining 4,037 hours to 2,000 hours; and Ordinance 001-01-2022 supported post "go-live" initiatives and extended the Work Request Date until December 31, 2022, Ordinance 048-02-23 extended the Work Request Date until December 31, 2023. This seventh amendment extends the SOW's expiration date from December 31, 2023, to December 31, 2024. This extension does not involve any funding increase.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  184.pdf  

2024-185

AN ORDINANCE APPROVING A TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH THE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY ON BEHALF OF ITS SCHOOL OF MEDICINE FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance to establish an agreement for Ethernet service from the City's fiber optic telecommunications system with The Board of Trustees of Southern Illinois University on behalf of its School of Medicine ("SIU"). This Ordinance authorizes the City to provide telecommunications service to SIU in an estimated amount of $18,000.00 over three years. The Office of Public Utilities has a fiber optic telecommunications system. It has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City's network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for the consolidation of computers, servers, and the required network equipment, along with enhancing the capabilities of the facilities. SIU has requested 100MB Ethernet from its Springfield Campus at 315 W. Carpenter to its Express Care Facility as 3220 Atlanta Street, Springfield, Illinois. For these services, Springfield Clinic will pay $6,000.00 per year for these sites for three years. This will be done by utilizing existing fiber and communications infrastructure.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  185.pdf  

2024-186

AN ORDINANCE AUTHORIZING THE PURCHASE OF A NEW CAT TH255C TELEHANDLER AND A TRADE IN OF A 2017 CAT TH255C TELEHANDLER FROM ALTOFER, INC. IN AN AMOUNT NOT TO EXCEED $91,317.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of a new Cat TH255C Telehandler with the trade in of a 2017 Cat TH255C Telehandler. Sourcewell Government Cooperative Pricing.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  186.pdf  

2024-187

AN ORDINANCE APPROVING CHANGE ORDER #1 IN THE AMOUNT OF $98,640.00 FOR CONTRACT PW23-08-57 WITH GREEN DEMOLITION CONTRACTORS, INC. FOR THE ABATEMENT OF ASBESTOS FOR 15 PROPERTIES AND DEMOLITION OF TWO ADDITIONAL STRUCTURES, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the execution of a change order for contract PW23-08-57 for the demolition of two additional structures and asbestos abatement of 15 properties associated with the railroad relocation project. Also included is credit for two buildings which burned prior to demolition.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  187.pdf  

2024-188

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH SANGAMON COUNTY, ILLINOIS, AND A PROFESSIONAL SERVICES AGREEMENT WITH HANSON PROFESSIONAL SERVICES, INC. TO PROVIDE CONTINUATION AND FUNDING OF A MINORITY PARTICIPATION PLAN FROM JANUARY 1, 2024, THROUGH DECEMBER 31, 2025, FOR AN AMOUNT NOT TO EXCEED $120,000.00 AND THE CITY’S SHARE NOT TO EXCEED $40,000.00
The City, County and Hanson Professional Services, Inc. (Parties) desire to continue the Minority Participation Program (MPP). The plan will cost $60,000.00 per year, to be funded by equal contribution of $20,000.00 per year by the City, the County and Hanson. The City shall administer payment for the project. It is necessary to enter into an intergovernmental cooperation agreement with the County and a professional services agreement with Hanson for continuation and division of costs from January 1, 2024 through December 31, 2025.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  188.pdf  

2024-189

AN ORDINANCE AUTHORIZING THE PURCHASE OF A NEW 2024 JOHN DEERE 410 P-TIER BACKHOE LOADER AND A TRADE IN OF A 2012 JOHN DEERE 410K BACKHOE LOADER FROM MARTIN EQUIPMENT IN AN AMOUNT NOT TO EXCEED $144,950.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of a new 2024 John Deere Backhoe Loader with the trade in of a 2012 John Deere Backhoe Loader. Sourcewell Government Cooperative Pricing.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  189.pdf  

2024-190

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HYLAND SOFTWARE INC FOR THE USE OF HYLAND CLOUD, A HOSTING PLATFORM FOR ONBASE ELECTRONIC PLAN REVIEW AND DOCUMENT MANAGEMENT SYSTEM, IN AN AMOUNT NOT TO EXCEED $145,527.00, FOR THE OFFICE OF PUBLIC WORKS AND PUBLIC UTILITIES
This is an ordinance for the execution of a professional services agreement with Hyland Software Inc. Hyland Software, Inc. will maintain the on base application, platform & infrastructure on the Hyland Cloud. As well as providing support & scalability to the city as its use is expanded across city departments. Services Period: (6/01/2024 - 5/31/2025)
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  190.pdf  

2024-191

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW24-02-90 WITH COMPLETE ASPHALT SERVICE CO. FOR THE FY2025 CRACK FILLING PROGRAM, IN AN AMOUNT NOT TO EXCEED $451,190.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance for crack filling and mastic repair of various streets in Springfield.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  191.pdf  

2024-192

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW25-03-02 WITH GREENTRAC, LLC TO FURNISH ABATEMENT AND DEMOLITION OF THE FORMER SALVATION ARMY BUILDING, IN AN AMOUNT NOT TO EXCEED $567,600.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the abatement and demolition of the former Salvation Army building at 11th & Jefferson Streets in Springfield.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  192.pdf  

2024-193

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW24-02-89 WITH MICROSURFACING CONTRACTORS, LLC FOR THE MICROSURFACING AND SLURRY CONTRACT, IN AN AMOUNT NOT TO EXCEED $760,450.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for micro surface and slurry treatments for bituminous street surfaces throughout the City of Springfield.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  193.pdf  

2024-194

AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $800,000.00 FROM A LINE BUDGETED FOR MOTOR FUEL TAX BUDGET LINE 2307 INTO MOTOR FUEL TAX BUDGET LINE 1204 TO ACCOMMODATE EXPENSES ASSOCIATED WITH DEMOLITIONS FOR THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize a transfer of appropriation authority from line 2307 originally budgeted for various land improvements, to line 1204 to accommodate demolitions unfinished in FY24, associated with the Springfield Rail Improvement Project.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  194.pdf  

2024-195

AN ORDINANCE AUTHORIZING THE ACCEPTANCE AND EXECUTION OF UNITED STATES DEPARTMENT OF AGRICULTURE FOREST SERVICE GRANT NO. 24-CA-11132544-010-009 MANAGED BY AMERICAN FORESTS IN THE AMOUNT OF $889,027.00 WITH NO MATCH WITH FUNDS FOR THE PLANTING OF TREES IN DISADVANTAGED AREAS OF THE CITY AND HIRING OF COMMUNITY OUTREACH ARBORIST AND STUDENT WORKERS, FOR THE OFFICE OF PUBLIC WORKS
This ordinance accepts and executes a grant agreement to plant 1,000 trees in the City's disadvantaged neighborhoods, hire a Community Outreach Arborist/Grant Manager and three Arborist Student Workers for four years. This grant will help improve our tree canopy in disadvantaged neighborhoods, develop a tree advocacy program and conduct two educational programs yearly to engage the community in these respective areas.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  195.pdf  

2024-196

AN ORDINANCE AUTHORIZING RENEWAL OF A SMALL GOVERNMENT TERM ENTERPRISE LICENSE AGREEMENT AND MAINTENANCE AGREEMENT FROM ESRI – ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. FROM JULY 25, 2024, THROUGH JULY 24, 2025, IN AN AMOUNT NOT TO EXCEED $83,108.00, FOR THE OFFICE OF PUBLIC WORKS, OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT AND THE OFFICE OF PUBLIC UTILITIES
A joint purchase of renewals for the Small Government ELA (CN16545) license agreements. The period covered will be July 25th 2024 to July 24th 2025.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  196.pdf  

2024-197

AN ORDINANCE APPROVING THE REAPPOINTMENT OF MITCHELL L. MURDOCK TO THE OAK RIDGE CEMETERY BOARD OF TRUSTEES
Pursuant to Chapter 92, Sec. 92.15(b) of the 1988 City Code of Ordinances, this ordinance is to reappoint Mitchell Murdock, whom resides on Redlands Drive, to the Board of Managers of Oak Ridge Cemetery for three year term. Expiration will be 12/1/2027.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  197.pdf  

2024-198

AN ORDINANCE APPROVING THE APPOINTMENT OF CRAIG COLBROOK TO THE CIVIL SERVICE COMMISSION
Pursuant to the 1988 City of Springfield Code of Ordinances, Chapter 36, Section 36.25, this ordinance is to appoint Craig Colbrook, who resides on South Douglas Street to the Civil Service Commission. He will be replacing Amy Martin to fulfill the unexpired term. Expiration will be 1/25/25. 1st Appt.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  198.pdf  

2024-199

AN ORDINANCE AMENDING CHAPTER 110 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO MASSAGE ESTABLISHMENTS
This ordinance requires massage parlors to be licensed.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  199.pdf  

2024-201

AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2023 F150 POLICE RESPONDER CREW CAB 4X4 IN AN AMOUNT NOT TO EXCEED $59,260.00 WITH MAJORITY FUNDING THROUGH THE CO-RESPONDER GRANT FOR THE SPRINGFIELD POLICE DEPARTMENT
No description.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  201.pdf  

2024-202

AN ORDINANCE AUTHORIZING A PAYMENT TO MOTOROLA SOLUTIONS INC. FOR MONTHLY STARCOM RADIO SERVICES USED BY THE SPRINGFIELD POLICE DEPARTMENT AND HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $135,000.00 FOR FY2025 UNDER STATE MASTER CONTRACT CMT2028589, FOR THE SPRINGFIELD POLICE DEPARTMENT
Monthly Starcom21 radio services used by Springfield Police Department and Homeland Security.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  202.pdf  

2024-203

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $185,000.00 TO RICHLAND COMMUNITY COLLEGE D/B/A MACON COUNTY LAW ENFORCEMENT TRAINING CENTER, FOR THE SPRINGFIELD POLICE DEPARTMENT
This ordinance provides payment of tuition fees for all SPD recruits in FY25.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  203.pdf  

2024-204

AN ORDINANCE AUTHORIZING A PAYMENT TO VERIZON WIRELESS FOR MONTHLY DATA SERVICES FOR MDC AND VIDEO UNITS IN AN AMOUNT NOT TO EXCEED $195,000.00 UNDER STATE MASTER CONTRACT NO. 19-448DOIT-ADMIN-P-4622, FOR THE SPRINGFIELD POLICE DEPARTMENT
Monthly data services for MDC & Video Units for the Springfield Police Department.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  204.pdf  

2024-205

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $971,942.13 FROM UNAPPROPRIATED FUND BALANCE IN ORDER TO RETURN THE CO-RESPONDER BUDGET LINES TO THE ACTUAL REMAINING BALANCE IN ACCORDANCE WITH THE ORIGINAL GRANT BUDGET, FOR THE SPRINGFIELD POLICE DEPARTMENT
SPD is requesting a supplemental appropriation in order to return the co-responder grant budget lines to the correct fund balance based on the original grant budget. Thus recovering the budgeted funds for planned FY24 expenses that were not incurred.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  205.pdf  

2024-206

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT ENERGY TRANSITION COMMUNITY GRANT NO. 23-443011 IN THE AMOUNT OF $108,636.00 FOR FUNDING DEMOLITION OF TWO PILLSBURY PROJECT BUILDINGS AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $108,636.00, THE ENTIRE AMOUNT OF WHICH WILL BE UTILIZED VIA REIMBURSEMENT FROM THE DEPARTMENT OF COMMERCE AND ECONOMIC OPPPORTUNITY, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This grant will fund the cost for demo of two of the identified high priority buildings. This Energy Transition Grant known as the Pillsbury Project aims to remove blight from the surrounding historically under-served population and prepare for economic revitalization of the area.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  206.pdf  

2024-207

AN ORDINANCE AUTHORIZING ACCEPTANCE OF A PROPOSAL UNDER RFP CS 19-29 AND EXECUTION OF AN AGREEMENT WITH GABRIELA CUETO AND RENE VENTURA FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF ONE PARCEL LOCATED AT 1322 E. EDWARDS STREET IN THE AMOUNT OF $500.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This is for the sale of 1 vacant lot to the following individuals: Gabriela Cueto and Rene Ventura, purchasing the lot at 1322 E. Edwards St., Springfield, IL. 62702.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  207.pdf