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Currently showing the summary for the Committee of the Whole meeting on 2/25/2020.

Committee of the Whole Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2020-071

AN ORDINANCE APPROVING A PROPOSAL IN THE AMOUNT OF $42,625.00 WITH STRESS ENGINEERING SERVICES, INC. FOR HIGH ENERGY PIPING INSPECTION FOR THE DALLMAN POWER PLANT UNIT NO. 33 FOR THE ELECTRIC DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes the execution of a proposal with Stress Engineering Services, Inc. (“SES”) for the inspection of Unit 33 Main Steam Piping and the Hot Reheat Piping for the City of Springfield Office of Public Utilities’ Electric Division Electric Generation Department. The inspections that will be performed on Unit 33 include Magnetic Particle Examination (to detect surface indications on welds), Ultrasonic Examination of girth and seam welds (to detect sub-surface indications), Ultrasonic measurements (to determine wall thickness and internal geometry of the piping), and diametric measurements (to detect potential creep swelling). The areas to be tested include two (2) 16" girth welds, two (2) 14" girth welds, and two (2) miscellaneous penetration or attachment welds on Unit 33's Main steam piping. Other areas to be tested will include two (2) 22" girth welds, 18" girth welds, and two (2) miscellaneous penetration and attachment welds on Unit 33's Hot Reheat piping. This proposal will provide for the inspection of the most crucial areas of Unit 33's high-energy piping, ensuring the safe operation of Unit 33's boiler and turbine. The work will be performed during the outage of Unit 33 and should be completed in a maximum of two (2) days onsite. The fixed cost to perform the services is $42,625.00, which includes a site visit, travel expenses, equipment rental, shipping of gang box, consumables, all miscellaneous cost, and a final report. The engineering inspection services provided under this contract require a high degree of skill and expertise. SES has performed these services for the Utility in the past. SES is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  071.pdf  

2020-072

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH OPTMCTRL LLC IN AN AMOUNT NOT TO EXCEED $139,550.00 TO RE-ENGINEER THE UNIT COORDINATED CONTROL SYSTEM FOR THE UNIT 4 BOILER/TURBINE CONTROLS, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes the execution of a Professional Services agreement with OptmCtrl LLC. (“OptmCtrl”) in an amount not to exceed $139,550.00 for re-engineering of unit coordinated control system (UCC) for the Unit 4 boiler/turbine controls. The existing UCC system is slow to respond to requested load changes and does not control well during unit ramps or unit startup. These changes will be incorporated to work in conjunction with the recent control changes to the feedwater and airflow systems. The Utility will be utilizing a hybrid control strategy for turbine valve control at lower loads while maintaining our wide-open valve strategy for top-end load control. These changes will allow for enhanced control throughout the entire load range. OptmCtrl will develop the control strategy to allow Dallman Unit 4 UCC to control the megawatt (MW); the new control strategy will allow the control system to control MW directly. Additionally, OptmCtrl will develop the control strategy to combine the Hybrid mode to control MW. OptmCtrl controls tuning specialist will perform implementation and tuning for Dallman Unit 4 redesigned coordinated control, to ensure the UCC will work with feedwater control system, air control system and fuel control system seamlessly and closely. Additionally, OptmCtrl will tune Hybrid mode control and make it work smoothly with MW control. OptmCtrl is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  072.pdf  

2020-073

AN ORDINANCE AUTHORIZING A THREE-YEAR AGREEMENT WITH CARDINAL ELEVATOR LLC FOR ROUTINE STACK ELEVATOR MAINTENANCE IN AN AMOUNT NOT TO EXCEED $162,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves an agreement with Cardinal Elevator LLC (“Cardinal”) in an amount not to exceed $162,000.00 for routine stack elevator maintenance. The stack elevators are rack and pinion type elevators and require service from a vendor that specializes in this type of system. The elevators are located at unit 31/32 stack, unit 33 stack, and Unit 4 AQCS. Cardinal will provide routine monthly preventative maintenance services on the Dallman Plant complex stack elevators for a three-year term, beginning March 3, 2020. These services include monthly examinations, adjustments, and lubrication. This service shall include the labor necessary for periodic examinations of the elevators including cleaning and lubricating the machine, motor, interlocks, and controllers, greasing and rack, minor adjustments disclosed as reasonably necessary at the time of the examinations, and furnishing the following parts and supplies where applicable: all grease rack lubricants and wiping cloths. Service calls, repairs, and parts are not included; these items will be billed separately. USA Hoist Company, Inc. has been our service provider for numerous years. With the numbers of contracts for service of rack and pinion elevators dwindling due to plant closures in the area, USA Hoist decided to end the contract at the end of the current term, March 2, 2020. (Ordinance No. 124-03-17/ $72,000.00 with increase funding authorized by Ordinance Nos. 143-04-18 / $85,000.00 and 169-04-19 / $85,000.00).
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  073.pdf  

2020-074

AN ORDINANCE AUTHORIZING CHANGE ORDER #1 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $5,156,436.51 WITH GE STEAM POWER, INC. FOR THE REPAIR AND MAINTENANCE OF UNIT 33 FOR A TOTAL AMOUNT PAYABLE OF $6,080,447.51 FOR THE OFFICE OF PUBLIC UTILITIES,
On November 12, 2019, Dallman Power Plant Unit 33 Turbine-Generator suffered a failure. This failure was due to a loss of lube oil that caused damage to the turbine bearings, shaft, blades, seals and other various components on Unit 33. Ordinance 465-11-19 authorized and approved a proposal with GE Steam Power, Inc. (“GESPI”) to perform inspections to Unit 33 Turbine/Generator to determine the extent of the damage. GESPI has inspected the Unit and determined the needed repairs. Note: The Unit was also preparing to undergo required maintenance for the Unit 33 Spring outage, this maintenance has tabled due to the Unit’s failure. This Ordinance authorized Change Order #1 and additional funding for in the amount not to exceed $5,156,436.51 with GESPI, Inc. for the failure event related repairs ($4,863,832.73) and for non-failure event related repairs related to the required maintenance for the Spring 2020 outage ($292,603.78). The initial proposal with GESPI was for $924,011.00. This Ordinance approves an additional $5,156,436.51, for a total amount payable under said contract to $6,080,447.51. GESPI, Inc. is the original equipment manufacturer. GESPI, Inc. is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  074.pdf  

2020-075

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN AN AMOUNT OF $6,080,447.51 FROM UNAPPROPRIATED FUND BALANCE FOR REPAIR OF THE UNIT 33 TURBINE, FOR THE OFFICE OF PUBLIC UTILITIES,
This is a new ordinance authorizing a supplemental appropriation in the amount not to exceed $6,080,447.51 from fund balance into 102-100-CAM-7712-1205 in order to pay the costs to repair the Unit 33 turbine. Starr Tech Insurance will reimbursement the Utility for the November 2019’s failure related expenditures to Unit 33 Turbine. The Utility anticipates an insurance payment of approximately five million dollars. Our deductible is one million dollars.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  075.pdf  

2020-076

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $11,000.00 TO THE BUSINESS OCCUPYING PARCEL SR0304 – HENRY NELCH & SON, COMPANY LOCATED AT 800 S. 9TH STREET FOR SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS
An ordinance authorizing relocation expenses for the relocation of the businesses occupying parcel SR0304 - Henry Nelch & Son Co., in amount not to exceed $11,000.00; the business located on real estate to be purchased by the City of Springfield at 800 South 9th St. for segment 5 of the Springfield Rail Improvement.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  076.pdf  

2020-077

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES OF $6,946.35 TO WILLIAM D. MOORE FOR BUSINESSES LOCATED AT 2264 & 2266 S. 6TH STREET FOR SEGMENT 5 OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS
An ordinance authorizing relocation expenses for the relocation of William D. Moore in an amount not to exceed $6,946.35.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  077.pdf  

2020-078

AN ORDINANCE AUTHORIZING EXECUTION OF A TWO-YEAR CONTRACT EXTENSION, #CS17-01-87, WITH KONE, INC. FOR MAINTENANCE OF THE ELEVATORS AT THE MUNICIPAL COMPLEX FOR AN AMOUNT NOT TO EXCEED $107,298.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
An ordinance authorizing a two-year contract extension with Kone Elevator, Inc. under contract no. CS17-01-87 for a total amount not to exceed $107,298.00 for the Office of Budget and
Agenda Type: Agenda Item
Department: Finance
Amendments:
Documents:
  078.pdf  

2020-079

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION FOR 2020 PLANNING SERVICES AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $185,000.00 FROM JANUARY 1, 2020, THROUGH DECEMBER 31, 2020
(No description available)
Agenda Type: Agenda Item
Department: Finance
Amendments:
Documents:
  079.pdf  

2020-080

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “C” LIQUOR LICENSES BY ONE AND TO INCREASE THE NUMBER OF CLASS “B” LIQUOR LICENSES BY ONE FOR FKG OIL COMPANY D/B/A LINCOLN MOTORMART LOCATED AT 610 SOUTH GRAND AVENUE
Business has currently a Class "C" liquor license and are requesting to upgrade to a Class "B" package liquor license to continue selling beer and wine but to add spirits as package sales until 1 am
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  080.pdf  

2020-081

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY CAPITOL SHOW-ME’S INC. D/B/A SHOW-ME’S LOCATED AT 3101 S. MACARTHUR BOULEVARD
Business has closed
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  081.pdf  

2020-082

AN ORDINANCE APPROVING THE REAPPOINTMENT OF PETE ROBERTS TO THE SPRINGFIELD DISABILITIES COMMISSION
An ordinance re-appointment Pete Roberts to the Springfield Disabilities Commission
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  082.pdf  

2020-083

AN ORDINANCE APPROVING THE REAPPOINTMENT OF JILL STEINER TO THE SPRINGFIELD DISABILITIES COMMISSION
An ordinance re-appointment Jill Steiner to the Springfield Disabilities Commission
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  083.pdf  

2020-084

AN ORDINANCE APPROVING THE REAPPOINTMENT OF ELIZABETH LANGEN TO THE SPRINGFIELD DISABILITIES COMMISSION
An ordinance re-appointment Elizabeth Langen to the Springfield Disabilities Commission.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  084.pdf  

2020-085

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $7,500.00 TO THE SPRINGFIELD AND CENTRAL ILLINOIS AFRICAN-AMERICAN HISTORY MUSEUM FOR THE NEGRO LEAGUE TRAVELING EXHIBIT PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
An Ordinance approving an amount not to exceed $7,500 to the Springfield and Central Illinois African American History Museum for the Negro League Traveling Exhibit as recommended by the Convention and Visitors Advisory Board
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  085.pdf  

2020-086

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $10,000.00 TO ONE IN A MILLION, INC. FOR THE JUNETEENTH EVENT PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
An ordinance approving a local tourism grant an amount not to exceed $10,000 to One in a Million, Inc. for the 2020 Juneteenth freedom fest as recommended by the Convention & Visitors Advisory Board
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  086.pdf  

2020-087

AN ORDINANCE AUTHORIZING A TWO YEAR EXTENSION OF AN AGREEMENT WITH PSI TO FURNISH, DEVELOP AND ADMINISTER ENTRY LEVEL EXAMS FOR THE POLICE AND FIRE DEPARTMENTS FROM FEBRUARY 20, 2020, THROUGH FEBRUARY 20, 2022, FOR AN AMOUNT NOT TO EXCEED $125,000.00, FOR THE OFFICE OF HUMAN RESOURCES
An ordinance authorizing the extension an agreement with and payment in an amount not to exceed $145,000.00 to PSI to furnish, develop and administer entry level exams for the Police and Fire Departments for the Office of Human Resources
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  087.pdf  

2020-088

AN ORDINANCE AUTHORIZING EXECUTION OF A TWO-YEAR AGREEMENT WITH FLORISSANT PSYCHOLOGICAL SERVICES FOR PRE-EMPLOYMENT PSYCHOLOGICAL EVALUATIONS FOR POLICE AND FIRE CANDIDATES AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $30,000.00 THROUGH MARCH 3, 2022, FOR THE OFFICE OF HUMAN RESOURCES
An ordinance authorizing the execution of an agreement with Florissant Psychological Services for pre-employment psychological evaluations for police and fire candidates and authorizing payment in an amount not to exceed $30,000.00 over a two (2) year period for the Office of Human Resources.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  088.pdf  

2020-089

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING USABLE SEGMENT V OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing condemnation of real property for the purpose of constructing usable segment V of the Springfield Rail Improvement Project for the Office of Public Works
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  089.pdf  

2020-090

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING THE HILLTOP ROAD MULTI-USE TRAIL, FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing condemnation of real property for the purpose of constructing the Hilltop Road multi-use trail for the office of public works
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  090.pdf  

2020-091

AN ORDINANCE AUTHORIZING ADDITIONAL $118,248.00 FOR PURCHASE OF ROCK SALT FROM COMPASS MINERALS AMERICA, INC. UNDER STATE CONTRACT PSD 20-416CMS-BOSS4-P-12695 AND NOT TO EXCEED $709,498.00 AND A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $350,000.00 FROM UNAPPROPRIATED FUND BALANCE FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing an increase of contract #20-416CMS-BOSS4-P-12695 with Compass Minerals America Inc. for an additional purchase of rock salt in the amount of $118,248.00 and not to exceed $709,488.00 and authorizing a supplemental appropriation of $350,000 for the Office of Public Works
Agenda Type: Agenda Item
Department: Finance
Amendments:
Documents:
  091.pdf  

2020-092

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH LAUTERBACH & AMEN, LLP TO COMPLETE THE ACTUARIAL REPORTS FOR FISCAL YEARS 2020, 2021 AND 2022 FOR THE CITY AND CITY’S POLICE AND FIREFIGHTERS’ PENSION FUNDS FOR A TOTAL AMOUNT NOT TO EXCEED $56,670.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
An ordinance authorizing a professional services contract with Lauterbach & Amen, LLP to complete the actuarial reports for the city and city's police and firefighters' pension funds for a total amount not to exceed $56,670.00 for the Office of Budget and Management.
Agenda Type: Agenda Item
Department: Finance
Amendments:
Documents:
  092.pdf