2024-100
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE24-01-78 – OUTDOOR 7.62KV VOLTAGE REGULATORS WITH GRAYBAR ELECTRIC COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $349,735.05, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE24-01-78 in an amount not to exceed $349,735.05, with Graybar Electric Company, Inc. (“Graybar”), for the purchase of nine (9) outdoor 7.62kV voltage regulators. These regulators will be used at various substations for the replacement of existing units. New regulators are needed to maintain the reliability of the system. There were four (4) bidders on this contract; three (3) non-local vendors and one (1) local. Graybar is a local vendor and they submitted the lowest bid.
Agenda Type:
Agenda Item
Department:
CWLP
2024-101
AN ORDINANCE AUTHORIZING PAYMENT OF MEMBERSHIP DUES TO THE AMERICAN PUBLIC POWER ASSOCIATION IN THE AMOUNT OF $53,615.33 FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance for annual dues for membership in American Public Power Association (“APPA”). City Water, Light and Power (“CWLP”) is one of more than 2,000 other municipal utilities across the country that participates in APPA. CWLP has been a member since 1942. APPA is a not-for-profit organization that assists municipal utilities in providing outstanding service to the public. APPA provides members with research and educational services in power supply, engineering and operations, accounting and finance, energy efficiency, safety, and customer billing and collection. APPA advocates for municipal power systems on legislative issues affecting its members, including lobbying Congress to support public power on pertinent issues and litigating regulations with unfair impacts on its members. The City of Springfield, Office of Public Utilities also receives grants from APPA’s Demonstration of Energy and Efficiency Development (“DEED”) program (FY24 & FY25; Grant No. CG-2658: Advanced Surveillance and Asset Monitoring System for Electrical Substations project, $115,000.00, Ord. 003-01-24.) This ordinance authorizes the payment of annual dues in the amount of $53,615.33 for the term of April 1, 2024, to March 31, 2025. Membership dues are based upon revenue.
Agenda Type:
Agenda Item
Department:
CWLP
2024-102
AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS TO BORROW FUNDS FROM THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY'S PUBLIC WATER SUPPLY LOAN PROGRAM FOR LEAD SERVICE LINE REPLACEMENT PROJECT FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the City of Springfield Office of Public Utilities Water Division to borrow funds through the State of Illinois Environmental Protection Agency (IEPA) Public Water Supply Revolving Loan Program for Lead Service Line (LSL) replacement project. If awarded, the loan will be used for replacing approximately 11,000 LSL within the water distribution system. The utility plans to replace all of the LSL over a 23-year period. Approximately 400 LSL will be replaced over the next 2 years using city/utility funds and the IEPA funds. The utility will hire a contractor(s) to repair streets, sidewalks, and customers' landscaping as well as the customer-owned portion of the service line for low-income property owners. Project expenditures for the no-interest and principal forgiveness loan have been estimated at $3,600,000.00 from IEPA. The utility has filed a pre-application for these funds. The Public Water Supply Loan Program application provisions require that the City of Springfield authorize that funds may be borrowed from the IEPA. This loan will be considered a subordinate obligation of the Water Fund Master Bond Ordinance.
Agenda Type:
Agenda Item
Department:
CWLP
2024-103
AN ORDINANCE SUSPENDING THE INTER-FUND TRANSFER FROM THE WATER FUND TO THE CORPORATE FUND FOR FISCAL YEARS 2024 AND 2025
The Office of Public Utilities Fiscal Years 2024 and 2025 budgets were amended to remove CWLP expense budget authority for the Water Fund transfer. The City needs to suspend the inter-fund transfer from the Water Fund to the Corporate Fund for Fiscal Years 2024 and 2025. This will save the Water Fund balance and reduce the Corporate Fund balance by approximately $400,000.00 each year. After Fiscal Year 2025, payments from the Water Fund to the Corporate Fund shall recommence at the rates stated in the City Code, Chapter 52, Section 52.46.
Agenda Type:
Agenda Item
Department:
CWLP
2024-104
AN ORDINANCE AUTHORIZING AMENDMENT NO. 2 TO AN AGREEMENT WITH THE SANGAMON COUNTY WATER RECLAMATION DISTRICT FOR INSTALLATION OF SANITARY SEWERS ON PROPERTY AT LAKE SPRINGFIELD FOR THE OFFICE OF PUBLIC WORKS AND PUBLIC UTILITIES
This ordinance is to execute an intergovernmental agreement to benefit all parties in getting sewer service to Lake Lanes. SCWRD will coordinate the planning, design, installation, construction, operation, and maintenance of the proposed sewer system. The expenditure amount shown is the estimated cost less SCWRD's proposed participation of $5,000.00 for each connected property (62 proposed for the project known as the "Lake Pointe & Hoechester Areas Sewer Project," which includes Bay Ridge Lane, Island View Lane, N. Cotton Hill Lane, Lamplighter Lane, Westwood Lane, N. Lake Road, Weinold Lane and W. Hoechester Road).
Agenda Type:
Agenda Item
Department:
Public Works
2024-105
AN ORDINANCE AUTHORIZING A PRELIMINARY ENGINEERING AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND MARTIN ENGINEERING COMPANY FOR PROFESSIONAL SERVICES FOR ENGINEERING DESIGN FOR DRAINAGE AND ROADWAY DESIGN OF SANITARY SEWERS FOR LENHART ROAD FOR ILES AVENUE TO CITY LIMITS, 1700 FEET SOUTH OF OLD JACKSONVILLE ROAD, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is to execute a preliminary engineering agreement for the design of storm sewers, ditch and earthwork and roadway design for Lenhart Road from Iles Avenue to the City limits, approximately 1700' south of Old Jacksonville Road.
Agenda Type:
Agenda Item
Department:
Public Works
2024-106
AN ORDINANCE AUTHORIZING PAYMENT TO AZTECA SYSTEMS LLC FOR A JOINT PURCHASE OF CITYWORKS ENTERPRISE LICENSE AGREEMENT AND MAINTENANCE FROM APRIL 15, 2024, THROUGH APRIL 14, 2025 FOR AN AMOUNT NOT TO EXCEED $173,628.00, FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIES
A joint purchase of Cityworks ELA license agreements & maintenance. The period covered will be April 15th 2024 to April 14th 2025.
Agenda Type:
Agenda Item
Department:
Public Works
2024-107
AN ORDINANCE AUTHORIZING THE PURCHASE OF REAL ESTATE LOCATED AT 1527 N. 11TH STREET, BETWEEN THE CITY OF SPRINGFIELD AND COMPUTER BANC, IN THE AMOUNT NOT TO EXCEED $189,150.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6B, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of a portion of one parcel located at 1527 N. 11th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects Usable Segment 6B.
Agenda Type:
Agenda Item
Department:
Public Works
2024-108
AN ORDINANCE APPROVING CHANGE ORDER #1 WITH TRUMAN L. FLATT & SONS, CO., INC. FOR THE FY2024 BITUMINOUS OVERLAY PROGRAM BY AUTHORIZING AN ADDITIONAL $610,913.93 FOR A TOTAL NOT TO EXCEED $5,025,841.93, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for Change Order #1 for the FY2024 Bituminous Overlay contract for various streets throughout the City. The increase is due to additional patching required on streets, additional sidewalk repairs required, and additional paving completed due to field conditions. The majority of the work associated with this change order has been completed prior to March 1st. FY24 expense budget.
Agenda Type:
Agenda Item
Department:
Public Works
2024-109
AN ORDINANCE APPROVING THE APPOINTMENT OF DAVID E. WELLS TO THE SPRINGFIELD ELECTRICAL COMMISSION
Pursuant to the 1988 City of Springfield Code of Ordinances Chapter 172 Section 172.12.09, this ordinance is to appoint David Wells, whom resides on 1059 E. 2750 N. Road, Mt. Auburn, IL, and requesting a residency exception, to the Electrical Commission to fulfill the journeymen vacancy for a three year term expiring 4/16/2027.
Agenda Type:
Agenda Item
Department:
General City Business
2024-110
AN ORDINANCE APPROVING THE APPOINTMENT OF KIM FRAIM ROCKFORD TO THE CIVIL SERVICE COMMISSION
Pursuant to the 1988 City of Springfield Code of Ordinances, Chapter 36, Sec. 36.25, this ordinance is to appoint Kim Fraim Rockford, who resides on Vine Street, Springfield, to the Civil Service Commission. She will be replacing Alimyon Allen to fulfill the commission requirements expiration will be 2/7/2025. 1st appt.
Agenda Type:
Agenda Item
Department:
General City Business
2024-111
AN ORDINANCE APPROVING THE REAPPOINTMENT OF MOLLY BERNS TO THE SPRINGFIELD HISTORIC SITES COMMISSION
Pursuant to the 1988 City of Springfield Code of Ordinances, Ch. 101, Sec. 101.03, this ordinance is to reappoint Molly Berns to the Historic Sites Commission. New expiration will be 2/6/27. 3rd appointment.
Agenda Type:
Agenda Item
Department:
General City Business
2024-112
AN ORDINANCE APPROVING THE REAPPOINTMENT OF AARON ACREE TO THE BUILDING CODE BOARD OF APPEALS
Pursuant to the 1988 City of Springfield Code of Ordinances Chapter 33, Article 4, Section 170.10.07(a), as amended, this ordinance is to reappoint Aaron Acree to the Building Code Board of Appeals Commission. New expiration will be 10/05/28. 2nd term.
Agenda Type:
Agenda Item
Department:
General City Business
2024-113
AN ORDINANCE APPROVING THE REAPPOINTMENT OF MARK HENDERSON, P.E., S.E. TO THE BUILDING CODE BOARD OF APPEALS
Pursuant to the 1988 City of Springfield Code of Ordinances Chapter 33, Article 4, Section 170.10.07(a), as amended, this ordinance is to reappoint Mark Henderson, P.E.,S.E., to the Building Code Board of Appeals Commission. New expiration will be 9/20/28. 2nd term.
Agenda Type:
Agenda Item
Department:
General City Business
2024-114
AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR MERCEDES RESTAURANTS, INC. D/B/A ALEXANDERS STEAKHOUSE LOCATED AT 620 BRUNS LANE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2024-115
AN ORDINANCE AUTHORIZING A CHANGE OF LOCATION FOR A CLASS “AA” LIQUOR LICENSE FOR BUTTERNUT HUT, LLC D/B/A BUTTERNUT HUT LOCATED AT 215 N. 2ND STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2024-116
AN ORDINANCE APPROVING AN EXTENSION TO THE CABLE TELEVISION FRANCHISE AGREEMENT BY AND BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND COMCAST OF ILLINOIS / INDIANA / OHIO, LLC
Authorizing an extension of the franchise agreement with Comcast for a period of 10 years.
Agenda Type:
Agenda Item
Department:
General City Business
2024-117
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF TAXABLE SPORTS COMPLEX REVENUE BONDS, SERIES 2024 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS
The City and Legacy Park Sports, LLC, an Illinois limited liability company have entered into a Second Amended and Restated Development Agreement dated October 3, 2023 for development of The Legacy Pointe Sports Complex. The City received remittances of Sales Taxes as defined herein from the State of Illinois and imposes a tax for the privilege and use of renting a hotel or motel room within the City. The City has the authority to enter into an Economic Incentive Agreement to share or rebate Sales Taxes pursuant to 65 ILCS 5/8-11-20 and under Article 7, 6(a), of the Illinois Constitution as a home-rule unit to assist development of the project.
Agenda Type:
Agenda Item
Department:
General City Business
2024-118
AN ORDINANCE PROVIDING FOR THE ISSUANCE OF TAXABLE BUSINESS DISTRICT TAX REVENUE BONDS, SERIES 2024B OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS
The Mayor and City Council have determined it is advisable, necessary and in the best interests of the public health, safety and welfare that the City issue Business District Revenue Bonds as provided herein, payable solely from the Business District Taxes for the purpose of paying a portion of the costs of the project as hereinafter defined and paying costs to refund the prior bonds pursuant to Applicable Acts, including the City's home rule powers. Corporate Authorities have determined that it is necessary and in the best interests of the City to issue Taxable Business District Tax Revenue Bonds, Series 2024B of the City in an aggregate principal amount of $6,600,000.00 payable solely from the Business District Taxes (the "Bonds") to evidence such borrowing and provide the sum necessary to pay costs of the project, the refunding, paying capitalized interest on the bonds, establishing a bond reserve for the bonds, and paying costs of issuance of the bonds.
Agenda Type:
Agenda Item
Department:
General City Business
2024-119
AN ORDINANCE APPROVING AN ESCROW AND DISBURSING AGREEMENT WITH LEGACY PARK SPORTS, LLC AND HEARTLAND BANK AND TRUST COMPANY REPRESENTING SPRINGFIELD COMMUNITY BANK FOR PAYMENT OF PROJECT COSTS RELATED TO THE LEGACY PARK SPORTS COMPLEX
The City desires to enter into an Escrow and Disbursing Agreement with Legacy Sports, LLC, and Heartland Bank and Trust Company representing Springfield Community Banks for the purpose of approving and authorizing distributions of authorized Taxable Sports Complex Revenue Bonds, Series 2024 of the City of Springfield, Sangamon County, Illinois funds.
Agenda Type:
Agenda Item
Department:
General City Business
Amendments:
AN ORDINANCE APPROVING AN ESCROW AND DISBURSING AGREEMENT WITH LEGACY PARK SPORTS, LLC AND HEARTLAND BANK AND TRUST COMPANY REPRESENTING SPRINGFIELD COMMUNITY BANK FOR PAYMENT OF PROJECT COSTS RELATED TO THE LEGACY PARK SPORTS COMPLEX
Passed
2024-120
AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT RFP FD24-09 WITH HAROLD O’SHEA BUILDERS, INC. FOR MOLD REMEDIATION AT FIRE STATION 12 FOR AN AMOUNT NOT TO EXCEED $469,741.00, FOR THE SPRINGFIELD FIRE DEPARTMENT (held on 4.16.2024)
This contract is being awarded based on the work requested under RFP# FD24-09. Proposals were sought in June-July 2023 for this work with no contractors responding. The City re-issued the RFP in August-September 2023 and sought to alert various local construction companies of the project. This rebid also received no responses. Following the close of the rebid, the City contacted O'Shea Builders directly due to their familiarity of the department in conjunction with the contractor overseeing the construction of the 3 additional Fire Stations. O'Shea reviewed the technical details of the RFP, scheduled a site visit and provided a proposal to complete this work. Included in this work is temporary housing at Station #12 to allow the site to remain open.
Agenda Type:
Agenda Item
Department:
General City Business
2024-121
AN ORDINANCE AMENDING CHAPTER 38, SECTION 38.35 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY AUTHORIZING THE PURCHASE OF ACTUARIAL SERVICES BY REMOVING EXEMPTION THRESHOLD THAT REQUIRES CITY COUNCIL APPROVAL AND ALIGN ITS PROCUREMENT REQUIREMENT WITH PROFESSIONAL SERVICES CONTRACTS, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This ordinance will amend City Purchasing Code to allow for the procurement of actuarial services without City Council approval and follow the same guidelines as Professional Services Contracts. Currently, an actuarial services must be approved by City Council without respect to the agreement. This removes that exemption and allows for contacts to be entered by OBM up to the $25,000.00 Professional Services threshold which would be in alignment with all other City contracts.
Agenda Type:
Agenda Item
Department:
General City Business
2024-122
AN ORDINANCE AMENDING ORDINANCE 352-08-21 FOR ADDITIONAL AUTOMOTIVE FUEL PURCHASES AGAINST CONTRACT CS22-06-35 IN AN AMOUNT NOT TO EXCEED $250,000.00 THROUGH THE CONTRACT END DATE OF JULY 31, 2024 FOR A TOTAL EXPENDITURE NOT TO EXCEED $1,850,000.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
Due to sustained fuel costs and usage by all City Departments, the initial authorization of $1,600,000.00 has been nearly all spent. This current contract runs through July 31, 2024. Based on the standard monthly usage, the City Purchasing Office estimates authorization of an additional $250,000.00 for fuel purchases will be necessary to cover the remainder of the contract. This ordinance amends the total contractual amount not to exceed $1,850,000.00. The City Purchasing Office is in the process of reviewing the specifications to issue (this month) a new contract for approval to be in place on August 1, 2024. This is a unit price contract. The City only pays for fuel it orders and receives.
Agenda Type:
Agenda Item
Department:
General City Business
2024-123
AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH MARACON, LLC TO COMPLETE ACTUARIAL REPORTS FOR THE CITY’S HEALTH BENEFIT COSTS FOR FISCAL YEAR 2025 AND ATTESTATION FOR PART D SUBSIDY FOR A TOTAL AMOUNT NOT TO EXCEED $5,500.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
This ordinance will authorize the execution of a contract with MarACon, LLC to complete actuarial services for the City's health benefits costs for Fiscal Year 2025 and actuarial attestation for Part D Subsidy for a total amount not to exceed $5,500.00 for the Office of Budget and Management.
Agenda Type:
Agenda Item
Department:
General City Business
2024-124
AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS FOR FIRE PROTECTION SERVICES FROM JULY 1, 2024, THROUGH JUNE 30, 2025 IN AN AMOUNT NOT TO EXCEED $66,165.15, FOR THE OFFICE OF BUDGET AND MANAGEMENT
The contract amount represents a three percent (3.0%) increase over the amount of the previous contract approved by Ordinance No. 159-04-23 and covers the time period of July 1, 2024 through June 30, 2025.
Agenda Type:
Agenda Item
Department:
General City Business
2024-125
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION FROM THE UNAPPROPRIATED FUND BALANCE USING CENTRAL AREA TAX INCREMENT FINANCE FUNDS FOR THE IMPROVEMENT OF WATER LINES WITH A 10” FIRE / DOMESTIC WATER SERVICE LINE ALONG 2, 3, 4, AND 5 OLD STATE CAPITOL IN AN AMOUNT NOT TO EXCEED $42,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Reimbursement for costs of water line improvements with a 10" Fire/Domestic water service line along 2, 3, 4, & 5 Old State Capitol. Recent renovation disclosed fire line was coming from a different source preventing the adequate amount of water in the case of fire. Reducing the risk of fire damage to buildings along the Old State Capitol such as Lincoln's Law Office.
Agenda Type:
Agenda Item
Department:
General City Business
DOC. 024-008
311 Bruns Lane & 2021 Hill Meadows Dr. (Ward 9)
Reclassification of property from R-1 , Single Family Residence District, Section 155.016, and R-5 (b), General Residence and Office District, Section 155.021, to R-3 (b), General Residence District, Section 155.018.
Agenda Type:
Docket Item
Department:
Public Works
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