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Presentation Documents for 12/4/2018

Meeting Documents for 12/4/2018

Audio Files for 12/4/2018

City Council Meeting Recap for 12/4/2018

2018-482

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND SPRINGFIELD AIRPORT AUTHORITY FOR PROPERTY LOCATED AT 719 ESTILL DRIVE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2018-482.pdf  

2018-483

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 719 ESTILL DRIVE OWNED BY SPRINGFIELD AIRPORT AUTHORITY(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2018-483.pdf  

2018-502

AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $76,050.00 UNDER CONTRACT NO. UW16-12-63-CARBON DIOXIDE WITH PRAXAIR, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $304,200.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension & funding increase ordinance for the purchas.e of carbon diox-ide. This Ordinance authorizes a contract extension & additional funding in an amount not to exceed $76,050.00 with Praxair, Inc. This is the third contract extension. Ordinance No. 062-02-16 awarded Contract UW16-12-63 to Praxair, Inc. for the purchase of carbon dioxide for the water purification plant in the total amount of $76,050.00 for 1 year and allowed for additional 1 year mutually agreed to extensions. Ordinance 474-12-16 and Ordinance 041-02-18 both authorized additional 1 year extensions at a cost of $76,050.00 for each additional year. This Ordinance extends the contract through February of 2020 for the cost of $76,050.00 and will increase the total amount payable under said contract to $304,200.00. All other terms of the contract, including the original prices quoted in 2016, remain the same. CWLP made inquiries with other cities that use carbon dioxide and found they are paying significantly more per ton. It was determined that bidding out a new contract would most likely cost us more. Praxair, Inc. is not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-502.pdf  

2018-503

AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $29,200.00 UNDER CONTRACT NO. UW17-01-86-ANHYDROUS AMMONIA WITH TANNER INDUSTRIES, INC. FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $87,600.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension & funding increase ordinance for the purchase of anhydro-us ammonia. This Ordinance authorizes a contract extension & additional funding in an amount not to exceed $29,200.00 with Tanner Industries, Inc. ("Tanner"). This is the second contract extension. Pursuant to the OBM approval process Contract UW17-01-86 was awarded to Tanner for the purchase of anhydrous ammonia for the Water Treatment Plant in the total amount of $29,200.00 for 1 year. Ordinance No. 042-02-18 extend the contract for an additional year and $29,200.00. This Ordinance will extend the contract through February 28, 2020 for additional $29,200.00 and will increase the total amount payable under said contract to $87,600.00. All other terms of the contract, including the original prices quoted in 2017, remain the same. Evaluation of the market for pricing on anhydrous ammonia determined that the utility is currently purchasing ammonia for slightly below the current market price. Re-bidding the contract would likely result in a higher cost. Tanner is not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-503.pdf  

2018-504

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW19-10-51 - FIRE HYDRANTS WITH ILLINOIS METER INC. IN AN AMOUNT NOT TO EXCEED $400,338.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts the low bid meeting specifications for Contract UW19-10-51 in the amount of $400,338.00 with Illinois Meter, Inc. for the purchase of 358 four-foot to seven-foot bury fire hydrants and 38 extension kits for the City of Springfield Office of Public Utilities' Water Division. This ordinance covers the anticipated annual needs for Fiscal Year 2020. The ordinance total represents estimated quantities. The vendor is not guaranteed a minimum amount. Only materials needed during the contract period will be ordered. The recommendation is based on the lowest evaluated bids per section meeting specification with a local vendor preference being considered. There were 2 bidders on this contract. Illinois Meter Inc. is a local vendor. With the 5% local vendor preference applied, Illinois Meter Inc. was the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
   2018-504.pdf  

2018-505

AN ORDINANCE ACCEPTING PROPOSAL NO. UE19-11 FOR CORE NETWORK SWITCHING SYSTEMS UPGRADE AND AUTHORIZE ADDITIONAL PURCHASE IN REGARDS TO THE CORE UPGRADE PROJECT WITH SENTINEL TECHNOLOGIES INC. IN A TOTAL AMOUNT NOT TO EXCEED $326,012.51, FOR THE OFFICE OF PUBLIC UTILITIES This ordinance accepts Proposal UE19-11 with Sentinel Technologies Inc. ("Sentinel") for Core Network Switching System Upgrade and authorizes additional purchases in regards to the Core Upgrade Project in a total amount not to exceed $326,012.51 for a three year time period. Proposal UE19-11 had an alternate bid in an amount of $215,432.34 for quantity of items with a set unit price. Sentinel was the only responder to the RFP and their prices came in lower than anticipated. The Utility would like to accept the Alternate bid and request approval of an additional allowance of $110,580.20 to purchase additional items for the Core Upgrade Project. The Core Upgrade Project focuses on upgrading the primary elements of the core network infrastructure that power the Utility's lit fiber service. These services are utilized by the City and Utility, as well as by local schools, hospitals, and businesses for both conventional and mission-critical functions. These services provide value to the community and are also an extra source of revenue for the utility. The core last underwent a major upgrade in 2009-2011 when the Utility upgraded to a higher performance ring. The supervisor modules, major components of the system, are no longer going to be supported and will lack security vulnerability patches. It is in the City's best interest to keep this system running on a supported platform to ensure the availability and security of this resource. Most of the equipment will be purchased in FY19 and the support will be paid for in FY20. Sentinel Technologies, Inc. is a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-505.pdf  

2018-506

AN ORDINANCE APPROVING A THIRD AMENDMENT TO STATEMENT OF WORK NUMBER 1 WITH CG! TECHNOLOGIES AND SOLUTIONS, INC. FOR ERP AND MAXIMO UPGRADES TO EXTEND THE DATE, FOR THE OFFICE OF PUBLIC UTILITIES This ordinance is a third amendment to existing Statement of Work Number 1 ("SOW No. 1 ") with CGI Technologies and Solutions, Inc. ("CGI") to extend out the benchmark date. Ordinance 314-09-15 approved an agreement with CGI for ERP and Maximo upgrades. Ordinance 471-12- 16 amended the Statement of Work #1 by extending the Work Request Date until October 31 , 2017. Ordinance 516-1 2-17 amended the Statement of Work #1 a second time and extended the Work Request Date until December 31, 2018. This third amendment is necessary to support post "go-live" initiatives and will extend the Work Request Date until December 31, 2019. This extension does not involve any funding increase
Agenda Type: Agenda Item
Department: CWLP
   2018-506.pdf  

2018-507

AN ORDINANCE APPROVING A MASTER TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR THE OFFICE OF PUBLIC UTILITIESsystem with Springfield Clinic, LLP and its subsidiaries into a Master Telecommunication agreement that will supersede previous telecommunication agreements. This ordinance authorizes the City to provide telecommunications service to Springfield Clinic, LLP ("Springfield Clinic"), in exchange for payment by Springfield Clinic to the City in an estimated amount of $546,000.00 over 5 years. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City's network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. Springfield Clinic has requested a 100 Mbps and 1000 Mbps connections from various external facilities, as identified in Exhibit A of the Master Telecommunications Contract Service Agreement to their main campus at 1025 S. 61 h Street. For these services, Springfield Clinic will pay $9, 100 per month for these sites for the term of the contract over a 5 year period. This will be done by utilizing existing fiber and communications infrastructure. Upon passage of this ordinance, this Master Telecommunications Contract Service Agreement will supersede any of the previous Telecommunications Contract Service Agreement with Springfield Clinic and its subsidiaries that were authorized by ordinances 552-08-07, 772-11 -07, 548-08-08, 436-08-09, 078-02-10, 420-11-10, 421-11-10, 100-03-11 , 362-10-13, 317-09-14, 020-01-16 and 143-04-17. Springfield Clinic may elect to request additional bandwidth or service locations during this term of the Master agreement at the standard rates provided to this agreement.
Agenda Type: Agenda Item
Department: CWLP
   2018-507.pdf  

2018-508

AN ORDINANCE ACCEPTING GRANT #416504 FD03 UNDER FFY16 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR A PARTNERSHIP WITH SOUTHERN ILLINOIS UNIVERSITY ENTITLED REDUCE VIOLENCE (FOCUS DETERRENCE) IN THE AMOUNT OF $145,765.00 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF $72,876.50 OF SAID GRANT FUNDS FOR FY 19 FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests the authorization of acceptance for ILCJA grant# 416504, supplemental appropriation in the amount of $72,876.50 and authorized the office of budge and management to make payment to contractual vendors under the grant. This award includes funding ($33,578.00) that was previously appropriated in grant # 414514 which ended on 09/30/2018. Those funds have now been transferred to this grant by the Department of Justice and are included in the total Fiscal Impact $145,765.00. For Springfield Police Department, the reporting code is FD03. Remaining funds will be budgeted in FY20.
Agenda Type: Agenda Item
Department: Public Safety
   2018-508.pdf  

2018-509

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH JENNI GARDNER, TO PROVIDE SERVICES AS A PROGRAM MANAGER REQUIRED BY A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR THE FOCUSED DETERRENCE GRANT #416504 FOR AN AMOUNT NOT TO EXCEED $28,600.00 FROM DECEMBER 13, 2018, THROUGH JUNE 12, 2019, FOR THE SPRINGFIELD POLICE DEPARTMENT, AS AMENDED The grant award is from Oct 1, 2018 thru June 2, 2019, and is the third yeard of the Focused Deterrence Program to reduce violent crime.
Agenda Type: Agenda Item
Department: Public Safety
Agenda Item #2018-509: Amendment #1  Strike out October 1, 2018 and add December 13, 2018   Passed
   2018-509.pdf  

2018-510

AN ORDINANCE ACCEPTING AMENDMENT #1 TO GRANT #414514 FD02 UNDER FFY14 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FOR A PARTNERSHIP WITH SOUTHERN ILLINOIS UNIVERSITY ENTITLED REDUCE VIOLENCE (FOCUS DETERRENCE) TO CHANGE THE AMOUNT OF THE GRANT TO $130,590.00 AND EXTEND THE GRANT THROUGH SEPTEMBER 30, 2018, FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests the authorization to amend the ILCJA grant# 414514 inter-governmental agreement between the State of Illinois, ILCJIA and the City of Springfield to the amount of $130,590.00. This ordinance also requests this agreement to be effective on 12113/2017 and shall expire on 09/30/2018
Agenda Type: Agenda Item
Department: Public Safety
   2018-510.pdf  

2018-511

AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES ACCEPTING FINANCIAL ASSISTANCE IN THE AMOUNT OF $329,070.00 FOR THE THAMES RIVER SANITARY SEWER REPLACEMENT PROJECT, AML-GSAE-1808, FOR THE OFFICE OF PUBLIC WORKSThis agreement accepts financial assistance in the amount not to exceed $329,070.00 from the Illinois Department of Natural Resources for sewer main repairs in Harrison Park Subdivision which are needed due to subsidence caused by previous mining activities in the area.
Agenda Type: Agenda Item
Department: Public Works
   2018-511.pdf  

2018-512

AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES ACCEPTING FINANCIAL ASSISTANCE IN THE AMOUNT OF $4,896.00 FOR OAK RIDGE CEMETERY TO SECURE THE PREMISES FOR THE OFFICE OF PUBLIC WORKS This agreement is to be entered into between Oak Ridge Cemetery and The Illinois Department of Natural Resources Or IDNR. The agreement is that Oak Ridge will be responsible for keeping the cemetery grounds secure( locking and unlocking of the gates) and IDNR will help cover the cost up to but not exceeding $4,896.00.
Agenda Type: Agenda Item
Department: Public Works
   2018-512.pdf  

2018-513

AN ORDINANCE APPROVING THE FINAL PLAT OF JC PENNEY MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving the final plat of JC Penny Minor Subdivision for the Office of Public Works. The subdivision is located at the northwest corner of South Grand and Dirksen Parkway.
Agenda Type: Agenda Item
Department: Public Works
   2018-513.pdf  

2018-514

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS AND EXECUTION OF AGREEMENTS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF TWELVE PARCELS FOR A COLLECTIVE AMOUNT OF $5,800.00, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance authorizes acceptance of proposal ED :19-01 and execution of agreements for sale of City- owned property consisting of 12 parcels for a collective amount of $5,800.00
Agenda Type: Agenda Item
Department: Finance
   2018-514.pdf  

2018-515

AN ORDINANCE ESTABLISHING THE HOLIDAYS FOR THE CITY OF SPRINGFIELD FOR THE CALENDAR YEAR 2019This ordinance is being prepared pursuant to Chapter 36, 36.57 of the 1988 City of Springfield Code of Ordinances, as amended.
Agenda Type: Agenda Item
Department: General City Business
   2018-515.pdf  

2018-516

A RESOLUTION PROVIDING PUBLIC NOTICE OF REGULAR MEETINGS OF THE COUNCIL OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE 2019 CALENDAR YEAR, AS AMENDEDPursuant to state law requirements under 5 ILCS 120/2/02 and 2.03, public notice of all public meetings of the Springfield City Council shall be established and a schedule be prepared at the beginning of each calendar year by the City Council, stating the regular dates, times and places of such meetings
Agenda Type: Agenda Item
Department: General City Business
Agenda Item #2018-516: Amendment #1  Strike out July 1 and July 15 and add July 2 and July 16   Passed
Agenda Item #2018-516: Amendment #1  Strike out July 1 and July 15 and add July 2 and July 16 Passed
   2018-516.pdf  

2018-517

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "N" LIQUOR LICENSES BY ONE FOR BOCCARDI'S ITALIAN IMPORTS L.L.C. D/B/A BOCCARDI'S ITALIAN IMPORTS, 3132 COCKRELL LANEThis ordinance is to decrease the number of Class "N" liquor license by one to Boccardi's Italian Imports, LLC d/b/a Boccardi's Italian Imports, 3132 Cockrell Lane, Springfield Illinois. A Class "N" license shall entitle restaurant licensee to sell beer and wine only in the original package for consumption off premises .The business is going to keep their Class "D" restaurant license which allows the sell and consumption of alcohol on premises only. This is a 1 a.m. license.
Agenda Type: Agenda Item
Department: General City Business
   2018-517.pdf  

2018-519

AN ORDINANCE APPROVING THE APPOINTMENT OF BRADLEY J. FRANKE TO THE SPRINGFIELD COMMUNITY RELATIONS COMMISSIONPURSUANT TO CHAPTER 93, SEC 93.03 OF THE SPRINGFIELD CITY CODE OF ORDINANCES, THIS ORDINANCE IS TO APPOINT BRADLEY J FRANKE, WHO RESIDES ON KILLARNEY ROAD, SPRINGFIELD, TO THE SPRINGFIELD COMMUNITY RELATIONS COMMISSION. HE WILL FULFILL THE INCOMPLETED TERM OF DOMINIC WATSON WHOSE TERM EXPIRES 4-26-2019,.
Agenda Type: Agenda Item
Department: General City Business
   2018-519.pdf