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Meeting Summary for 11/15/2022

Presentation Documents

Agenda Item Recap

2022-256

A RESOLUTION SUPPORTING THE DESIGNATION OF THE CUL-DE-SAC LOCATED IN OAK RIDGE CEMETERY AROUND THE WAR MEMORIALS AS THE HEART OF HONOR PLAZA
Alderman Redpath motioned to withdraw this agenda item with Alderwoman Conley seconding the motion. The motion passed with a voice vote of 10-0 voting yes.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  256.pdf  

2022-455

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND FRED WANLESS, LLC FOR PROPERTY LOCATED AT HILL STREET
No description
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  455.pdf     461-11-22.pdf  

2022-456

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT HILL STREET
No description
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  456.pdf     462-11-22.pdf  

2022-457

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND COCHRAN DEVELOPMENT, LLC FOR PROPERTY LOCATED AT 681 SOUTH BRADFORDTON ROAD
No description
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  457.pdf     463-11-22.pdf  

2022-458

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 681 SOUTH BRADFORDTON ROAD
No description
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  458.pdf     464-11-22.pdf  

DOC. 022-051

37 Fairview Lane (Ward #1)
The petitioner respectfully petition to vary the Lake Land Use Plan, Appendix A, Section 9 (Docks) to allow the covered dock and boat lift for boat access to Lake Springfield, at its current location of approximately 54 feet from the shoreline at normal full pool elevation instead if the maximum 35 feet into Lake Springfield as allowed in Section 9 (Docks) of Appendix A of the Lake Springfield Land Use Plan.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-052

928 S. 2nd Street (Ward #5)
The petitioner desires to add one residential dwelling, creating five residential dwelling units on a lot containing 6,320 square feet instead of the 12,500 square feet required.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-053

1740 Wabash Avenue (Ward #7)
The petitioner respectfully petitions for a variance of Section 155.321 (b) and 155.322 (b) to allow 187.20 square feet of wall signage instead of the 36 square feet allowed per code; and a variance of Section 155.320 (e) to allow the ground sign proposed in the site package where the sign is not elevated 10' above grade and not setback of 2' from the property line to allow replacement of the existing ground sign.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-054

2935 Clear Lake Avenue (Ward #3)
The petitioner respectfully petitions for a variance of Sections 155.321 (b) and 155.322 (b) to allow 122.14 square feet of wall signage instead of the 36 square feet allowed per code; and a variance of Section 155.322 (c) to allow illuminated signage on a lot closer than 100' from a residential zoning lot.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-055

1112 E. Oak Street (Ward #2)
The petitioner requests a variance of Section 155.157 to make occupancy in both houses on one property, allowing for remodel of the single family residence along the east property line which has been vacant for more than 6 months, allowing for the continued use of two single family dwellings on one lot of record.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-056

2929 Cronin Drive (Ward #10)
The petitioner is constructing a duplex on the real estate and desires to have a zero-lot line duplex.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

2022-469

AN ORDINANCE ACCEPTING PROPOSAL NO. UE23-23 WITH PRO COM SERVICES OF ILLINOIS, INC. FOR CWLP COLLECTION SERVICES FOR PAST DUE UTILITY ACCOUNTS IN AN AMOUNT NOT TO EXCEED $390,000.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard recurring ordinance for third party collection services for past due utility accounts. This ordinance accepts Proposal UE23-23 in an amount not to exceed $390,000.00 with Pro Com Services of Illinois, Inc. (“Pro Com”) for collection services for the Commercial Office. This is a three year contract with the option to extend for one year upon Council approval. It was determined that Pro Com will more closely fulfill the third party collection service requirements listed in the request for proposals. In addition, Pro Com has the highest overall recovery rate for existing clients over the last three years. Under this proposal, all collections costs incurred after April 1, 2018, shall be paid by the delinquent customer. There were four bidders for this proposal. Pro Com was determined to be the overall most beneficial / best proposal for the Office of Public Utilities. Pro Com is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  469.pdf     465-11-22.pdf  

2022-470

AN ORDINANCE APPROVING A MASTER TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH HOSPITAL SISTERS HEALTH SYSTEM FOR THE OFFICE OF PUBLIC UTILITIES
This is an ordinance to renew Ethernet service agreements from the City’s fiber optic telecommunications system with HSHS and its subsidiaries into a Master Telecommunication agreement that will supersede previous telecommunication agreements. This ordinance authorizes the City to provide telecommunications service to Hospital Sisters Health System (“HSHS”) in exchange for payment by HSHS to the City in an estimated amount of $147,600.00 over three (3) years. The Office of Public Utilities has a fiber optic telecommunications system. It has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City’s network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for the consolidation of computers, servers, and the required network equipment, along with enhancing the capabilities of the facilities. HSHS has requested 100 Mbps and 1000 Mbps connections from various external facilities, as identified in Exhibit A of the Master Telecommunications Contract Service Agreement, to their data centers at 800 E. Carpenter Street and 4938 LaVerna Drive. For these services, HSHS will pay $4,100.00 per month for these sites for the term of the contract over a three (3) year period. This will be done by utilizing existing fiber and communications infrastructure. Upon passage of this ordinance, this Master Telecommunications Contract Service Agreement will supersede the previous Telecommunications Contract Service Agreement with HSHS and its subsidiaries that were authorized by ordinance 518-12-17. HSHS may elect to request additional bandwidth or service locations during this term of this Master agreement at the standard rates provided in this agreement.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  470.pdf     466-11-22.pdf  

2022-471

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158 (b)(2) PERTAINING TO CROSS ACCESS AND LOT ARRANGEMENT FOR TOWN & COUNTRY SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the variance request for Section 153.158(b)(2) for cross access/lot arrangement, to allow access to S. MacArthur Boulevard and Outer Park Drive via a shared access easement on Lot 5. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the variance request. The subdivision is located on the west side of S. MacArthur Boulevard and on the south side of Outer Park Drive.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  471.pdf     467-11-22.pdf  

2022-472

AN ORDINANCE APPROVING THE LOCATION AND SKETCH MAP OF TOWN & COUNTRY SUBDIVISION FOR THE OFFICE OF PUBLIC WORKS
An ordinance approving the location and sketch map of Town & Country Subdivision for the Office of Public Works. The Land Subdivision Committee and the Springfield/Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located on the west side of S. MacArthur Boulevard and on the south side of Outer Park Drive.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  472.pdf     468-11-22.pdf  

2022-473

AN ORDINANCE AUTHORIZING SUPPLEMENT NO. 2 TO THE AGREEMENT WITH HANSON PROFESSIONAL SERVICES INC., FOR PRELIMINARY ENGINEERING AND LAND ACQUISITION SERVICES FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT FOR THE OFFICE OF PUBLIC WORKS
This is supplement #2 to an agreement for Hanson Professional Services to perform preliminary engineering and land acquisition services for the Springfield Rail Improvements Project. This agreement shall complete the design and land acquisition for Usable Segment VIA (North Grand Avenue overpass). The preliminary engineering and land acquisition will be fully reimbursed by the Illinois Commerce Commission (ICC) Grade Crossing Protection Funds (GCPF).
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  473.pdf     469-11-22.pdf  

2022-474

AN ORDINANCE AUTHORIZING THE PURCHASE OF ROCK SALT FROM COMPASS MINERALS AMERICA INC. UNDER STATE CONTRACT #22-416CMS-BOSS4-B-29847 IN AN AMOUNT NOT TO EXCEED $543,720.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of up to 6,000 tons of rock salt at $90.62 per ton.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  474.pdf     470-11-22.pdf  

2022-475

AN ORDINANCE AMENDING CHAPTER 79, SECTION 79.30 (b) OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, RELATING TO SNOW EMERGENCY
This is a proposed change to Exhibit A of Chapter 79.30 of the City's Code of Ordinances to revise the limits of certain streets designated as snow emergency routes. The revisions are generally results of construction which have either added connections that previously didn't exist, such as on 11th street, or that disconnected segments such as Spruce, Myrtle, and 9th Street south of South Grand. Other revisions include Monroe and Washington Street to reflect limits that are already signed as restricted parking during snow emergency, but the current ordinance limits do not match the signage in place.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  475.pdf     471-11-22.pdf  

2022-476

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE FOR HOT POT BBQ, INC. D/B/A HOT POT & BBQ LOCATED AT 3050 LINDBERGH BOULEVARD
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  476.pdf     472-11-22.pdf  

2022-477

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY MATTO, LLC D/B/A MATTO PIES & PINTS LOCATED AT 2936 SOUTH 6TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  477.pdf     473-11-22.pdf  

2022-478

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $65,000.00 FOR SETTLEMENT OF SANGAMON COUNTY CIRCUIT COURT CASE 2017-L-159, WENDY R. DAY, AS SPECIAL REPRESENTATIVE OF THE ESTATE OF REGINALD B. DAY
This ordinance authorizes payment for the settlement of Sangamon County Circuit Court case number 2017-L-159, Day v. City of Springfield and McMahon, regarding an accident involving Plaintiff's injuries on December 6, 2016.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  478.pdf     474-11-22.pdf  

2022-479

AN ORDINANCE LEVYING AND ASSESSING TAXES TO PARTIALLY FUND THE STATUTORY CONTRIBUTION OF THE POLICE AND FIRE PENSION FUNDS
This levy assumes no tax rate increase, provides partial funding of the statutory contribution (estimated $5.2M short of requirement). The amount is based on a growth rate under the threshold for a Truth in Taxation hearing. The dollar amount is an estimate. The City levies a rate rather than an amount. The assessment is not completed until well after the levy is passed. The amount in Section 1 is adjusted by the County Clerk to cause the total rate levied by the City to be .9385 per $100 of EAV. The EAV growth estimate is 0.5%.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  479.pdf     475-11-22.pdf  

2022-480

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $561,320.00 FOR PAYMENTS TO THE POLICE AND FIRE PENSION FUNDS, FOR THE OFFICE OF BUDGET AND MANAGEMENT
The Office of Budget and Management is requesting a supplemental appropriation in the amount of $561,320.00 from unappropriated fund balance related to Ordinance #113-02-20 which states the additional pension payments from the excess corporate fund balance shall not exceed an amount equal to 0.067 of the electric funds transferred into the corporate fund in Fiscal Year 2022.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  480.pdf     476-11-22.pdf  

2022-481

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF ILLINOIS DEPARTMENT OF HUMAN SERVICES GRANT NO. FCSBY06686, IN THE AMOUNT OF $235,540.00, FOR FUNDING OF THE AMERICORPS PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $314,312.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This ordinance will accept IDHS Grant No. FCSBY06686 and authorize appropriation authority for Department 111 Fund 001 in the amount of $314,312.00.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  481.pdf     477-11-22.pdf  

2022-482

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH JANET S. WILLIAMS, TO PROVIDE SERVICES AS PROGRAM MANAGER REQUIRED BY A GRANT FROM THE CORPORATION FOR NATIONAL AND COMMUNITY SERVICE - AMERICORPS - FOR THE YOUTH INITIATIVES PROGRAM GRANT NO. FCSBY06686 FOR AN AMOUNT NOT TO EXCEED $35,000.00 FROM JANUARY 1, 2023 THROUGH DECEMBER 31, 2023, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Execution of a contract with Janet S. Williams to act as AmeriCorps program manager from January 1, 2023 through December 31, 2023. Of the $35,000.00 total expense, $30,000.00 will be reimbursed by Illinois Department of Human Services Grant No. FCSBY06686 and $5,000.00 will be expended from the corporate fund as match.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  482.pdf     478-11-22.pdf  

2022-483

AN ORDINANCE AUTHORIZING THE PURCHASE OF SEVEN 2022 FORD POLICE INTERCEPTOR UTILITY HYBRID VEHICLES FROM MORROW BROTHERS FORD, INC. IN AN AMOUNT NOT TO EXCEED $349,860.00, FOR THE SPRINGFIELD POLICE DEPARTMENT
SPD is requesting to purchase seven 2022 Ford Police Interceptor Utility Hybrid vehicles from Morrow Brothers Ford from loan proceeds in Fund 094. Each hybrid car is estimated at $49,980.00 a piece.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  483.pdf     479-11-22.pdf  

2022-484

AN ORDINANCE AMENDING ORDINANCE NO. 371-09-21 FOR THE PURCHASE OF THIRTY POLICE INTERCEPTOR VEHICLES FROM MORROW BROTHERS FORD, INC., AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $142,352.00, FOR THE SPRINGFIELD POLICE DEPARTMENT
ORD 371-09-21 was passed in September 2021 for the authorization to purchase 30 outfitted 2022 Ford Police Interceptors for $1,499,400.00 out of loan proceeds. Due to the vehicle shortages, Ford cancelled the order for the 2022 Fords and SPD now has to purchase 30 2023 Police Interceptor Utility Hybrids at a higher rate of $57,545.00 per car for a total amount of $1,726,350.00. Loan proceeds from Fund 094 will partially cover the costs and remaining costs will be covered by a supplemental in the Corporate Fund.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  484.pdf     480-11-22.pdf  

2022-485

AN ORDINANCE DECLARING TWELVE UNCLAIMED BICYCLES BEING HELD IN THE SPRINGFIELD POLICE DEPARTMENT'S EVIDENCE ROOM TO BE SURPLUS PROPERTY AND AUTHORIZING THE SPRINGFIELD POLICE DEPARTMENT TO DONATE SAID BICYCLES TO THE AMERICAN LEGION POST 809 AND BOYS AND GIRLS CLUB OF SPRINGFIELD
An ordinance declaring 12 unclaimed bicycles being held in the Springfield Police Department's Evidence Room to be surplus property and authorizing the Springfield Police Department to donate said bicycles to American Legion Post 809 a not-for-profit organization, and Boys and Girls Club of Springfield a not-for-profit organization. Attached is a copy of the bicycle inventory to be donated.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  485.pdf     481-11-22.pdf  

2022-486

AN ORDINANCE REPEALING PREVIOUSLY PASSED ORDINANCE 347-09-10 APPROVING A FOUR-WAY STOP INTERSECTION AT 4TH AND CEDAR STREETS
Alderwoman DiCenso is requesting a repeal of previously passed ordinance no. 347-09-10 approving a four-way stop at the intersection of 4th and Cedar Streets. Alderwoman DiCenso motioned to withdraw this agenda item with Alderwoman Conley seconding the motion. The motion passed with a voice vote of 10-0 voting yes.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  486.pdf  

2022-487

AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF TWO GRANTS AND THE EXECUTION OF THE RESPECTIVE GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN CONNECTION WITH THE CITY'S FISCAL YEAR 2022 ANNUAL ACTION PLAN TO ACCEPT $1,338,665.00 IN COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT AWARD AND $698,331.00 IN HOME INVESTMENT PARTNERSHIPS PROGRAM FUNDS FOR A TOTAL OF $2,036,996.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
This ordinance will accept HUD Grant No.'s B-22-MC-17-0023 and M22-MC-17-0209 for Department 111 Funds 050 and 051 in the amount of $2,036,996.00
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  487.pdf     482-11-22.pdf  

DOC. 022-057

3051 Hollis Drive (Ward #10)
The petitioner requests variances of 155.311, 155314, and 155.315 to permit installation of the additional illuminated wall signage of approximately 32 square feet in size on the front of the building, as shown on Exhibit C. Alternatively, if the City determines it is more appropriate, Petitioner requests that Ordinance 2018-069 previously granting a variance of the same sections of the Code for the Property ,be amended to allow for an additional wall mounted sign of approximately 32 square feet to be installed on the front of the Property for Petitioner.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-058

3451 Lumber Lane (Ward #4)
The petitioner intends to operate an adult use craft grow center on the Northern Portion of the property inclusive of processing and transportation.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments: