DOC. 024-021
37 Hawthorne Lane (Ward 1)
Variance to the Lake Land Use Plan for Lake Springfield and its Marginal Properties, Appendix A, Section 3 (Setbacks) to allow installation of an inground pool to the West side of the existing house that will cross over the required 75' setback from the lake shoreline.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 024-027
1515 S. 9th Street (Ward 2)
Reclassification of property from B-1 to B-2. If reclassification is deemed inappropriate, petitioners request a use variance that would allow the petitioners to protect and secure large dump trucks indoors when not working, with no outside storage in the existing B-1 Zoning District.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 024-028
Tax ID #29-10.0-100-012, Located on Palm Road/Southwest Corner of Chatham Interchange & I-55 (Ward 1)
Variance of Sections: 155.001, Definitions, "Lot"; 155.320, Permitted Accessory On-Premise Signs; 155.321, Non-Illuminated Signs; and 155.069 (b) (3) & (4), Fences; and for Amendment to Zoning Ordinance Docket No. 1977-016, striking language of certain conditions in the ordinance as it pertains to the approximate 29.93 acres as legally described in this petition, of the Springfield Zoning ordinance.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
DOC. 024-029
2401 West Jefferson Street (Ward 9)
Variance of Section 155.311 (b), Non-illuminated Nameplates and Identification Signs, 155.314, Illuminated Signs, and 155.315 (a) (b) & (c), Residential and Office District Sign Conformance, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
Vote Results:
2024-249
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE25-05-17 – MCW SPECTRALOGIC TAPE LIBRARY MAINTENANCE - 3 YEARS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $55,165.73, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE25-05-17 in an amount not to exceed $55,165.73, with Matrix Systems Group, Inc. (“Matrix Systems”), for the purchase of a three (3) year support maintenance for the Municipal Center West Primary Datacenter tape library. The backup storage device is used by the ISD Department for data retention. By having a multiple-year contract, the Utility will receive a multi-year discounted price for the service. There were three (3) bidders on this contract. Matrix Systems was the only local bidder and they submitted the lowest bid.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-250
AN ORDINANCE AUTHORIZING THE PURCHASE OF AUTOMOX PATCH MANAGEMENT SOFTWARE FROM CARAHSOFT TECHNOLOGY CORP. FROM AN OMNIA JOINT PURCHASE CONTRACT IN AN AMOUNT NOT TO EXCEED $166,992.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the purchase of Automox Patch Management Software with Carahsoft Technology Corp. (“Carahsoft”) for a three (3) year term in a total amount not to exceed $166,992.00. Automox software will manage, report, and deploy patches for software packages for desktops, laptops, and servers. This software will replace the current software subscription that is no longer meeting the City’s needs. The cost for the software is $55,664.00 for each year; grand total of $166,992.00. Carahsoft is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-251
AN ORDINANCE APPROVING AN AGREEMENT WITH CHAPMAN AND CUTLER, LLP IN AN AMOUNT NOT TO EXCEED $420,000.00 TO SERVE AS THE CITY’S INDEPENDENT BOND COUNSEL FOR THE UPCOMING REFUNDING OF THE 2015 SENIOR LIEN ELECTRIC REVENUE REFUNDING BONDS FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes the execution of an agreement with Chapman & Cutler, LLP, in an amount not to exceed $420,000.00. Chapman & Cutler will act as an independent bond counsel for the upcoming refunding of the 2015 Senior Lien Electric Revenue Refunding Bonds. The breakdown of the cost includes $300,000.00 for the expenses of bond counsel services and $120,000.00 for disclosure counsel. As Bond Counsel, they will work with the City and participants, including but limited to bond purchasers and their counsels, financial advisors, placement agents, and bond registrar and their designated counsel, and provide legal counsel in relation to the bond process. This refunding has the potential to save up to $27 million for the Electric Fund. Chapman and Cutler LLP is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-252
AN ORDINANCE AUTHORIZING AND APPROVING J.P. MORGAN SECURITIES, LLC, BOFA SECURITIES, INC., RAMIREZ & CO., INC. TO ACT AS THE UNDERWRITING TEAM FOR THE 2024 ELECTRIC REVENUE REFUNDING BOND FINANCING FOR THE OFFICE OF PUBLIC UTILITIES
Previously the City Council approved Ordinance 113-04-24 authorizing a Professional Services Agreement with Stifel, Nicolaus & Company, Incorporated (“Stifel”) for financial advisory services. As financial advisor to the Office of Public Utilities, Stifel worked with the Office of Budget and Management Procurement Department to solicit proposals (RFP #CS25-05 - Investment Banking for Electric Bond Refunding) for qualified firms to provide Investment Banking Services for the five-year term. The services requested included serving on the City’s general obligation bond underwriting pool and Springfield CWLP’s bond underwriting pool (the “CWLP Pool”). This ordinance authorizes and accepts J.P. Morgan Securities, LLC (“J.P. Morgan”), BofA Securities, Inc. (“BofA”), and Ramirez & Co., Inc. (“Ramirez”), have been selected from the CWLP Pool to be the Underwriting Team for the 2024 Electric Revenue Refunding Bond financing. J.P. Morgan will serve as the Senior Managing Underwriter with 70% liability; BofA will serve as Co-Managing Underwriter with 20% liability, and Ramirez will serve as Co-Managing Underwriter with 10% liability. J.P. Morgan and BofA have supplied Municipal Securities Rulemaking Board (MSRB) G-17 Disclosure documents that will be on file with the Clerk’s office, Ramirez is relying on J.P. Morgan documents.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-253
AN ORDINANCE ACCEPTS AND AUTHORIZES THE EXECUTION OF THE AMERICAN PUBLIC POWER ASSOCIATION’S DEPARTMENT OF ENERGY GRANT COOPERATIVE AGREEMENT DE-CR0000015 SUBAWARD TO FACILITATE THE RAPID ADOPTION AND DEPLOYMENT OF INDUSTRIAL CONTROL SYSTEMS CYBERSECURITY TECHNOLOGIES FOR DISTRIBUTION AND MUNICIPAL UTILITIES PROGRAM FUNDING OPPORTUNITY IN THE AMOUNT OF $361,327.00, A SUPPLEMENTAL APPROPRIATION OF THESE GRANT FUNDS, AND TO AUTHORIZE AN AGREEMENT WITH DRAGOS, INC. FOR SERVICES RELATED TO THE INTERNAL NETWORK SECURITY MONITORING PROJECT IN AN AMOUNT NOT TO EXCEED $285,580.00 FOR THE OFFICE OF PUBLIC UTILITIES
An Ordinance Accepting American Public Power Association's (APPA) Department of Energy (“DOE”) Cooperative Agreement DE-CR0000015 Subaward to Facilitate the Rapid Adoption and Deployment of Industrial Control Systems Cybersecurity Technologies for Distribution and Municipal Utilities Program Funding Opportunity in the amount of $361,327.00 on behalf of the City of Springfield Office of Public Utilities Electric Division, Transmission and Distribution Department for Advanced Cybersecurity Risk Monitoring and Mitigation in the Electric Critical Infrastructure. This Ordinance accepts and authorizes the execution of the DOE Cooperative Agreement DE-CR0000015 Subaward grant. This grant provides funding for the City to start the Subaward funded projects and deploy Cybersecurity Operational Technology (OT) to monitor security risk and operational efficiency of critical electrical infrastructure by integrating advanced technologies including AI analytics. This project aims to enhance early threat detection and ensure swift incident response. The system's real-time monitoring offers heightened security, ultimately safeguarding vital infrastructure. The Subaward grant will cover FY25 and FY26 with a project end date of September 30, 2026. The Office of Public Utilities is requesting a supplemental appropriation in the amount of $361,327.00 from funds received through this grant. (A portion of these funds will be used for an agreement with Dragos, Inc. (“Dragos”), the remainder will be used for additional projects not yet finalized.) This Ordinance also authorizes an agreement with Dragos, Inc. (“Dragos”) for the implementation, software, and hardware costs in relation to the Internal Network Security Monitoring Project in an amount not to exceed $285,580.00. The Utility will pay Dragos and invoice APPA for reimbursement from approved Grant funds with payment to be made within 30 days of invoice receipt. The Grant will be used to implement solutions to meet NERC, FERC, and regulatory requirements.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-254
A RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF INTENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS TO RECONSTRUCT FIFTH STREET FROM ASH STREET TO SPRUCE STREET (MFT SECTION #24-STATE-00-RS) FOR THE OFFICE OF PUBLIC WORKS
The Letter of Intent informs the City that the State is planning to reconstruct 5th Street from Ash Street to Spruce Street. The City of Springfield has cost sharing responsibilities for installing storm sewer, replacement of traffic signals at 5th & Laurel and 5th & Ash, reconstructing sidewalk curb ramps, as well as replacing deteriorated curb and gutter and entrances through this section. The City will receive an agreement for execution prior to the project being bid by IDOT. It is estimated that the City's cost will be $605,820.00 for the share of improvements.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-255
AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND ROBERT JOE REYNOLDS FOR THE PROPERTY LOCATED 674 & 680 W. CAMP SANGAMO ROAD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-256
AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 674 & 680 W. CAMP SANGAMO ROAD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-257
AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH CRAWFORD, MURPHY & TILLY, INC., FOR ENGINEERING SERVICES FOR SEWER REHABILITATION IN THE NORTHEAST PILOT AREA, IN AN AMOUNT NOT TO EXCEED $537,000.00, FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing a professional service agreement with CMT for engineering services for the Northeast Control Area.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-258
AN ORDINANCE RENEWING THE CONTRACTS WITH E.L. PRUITT CO., PETERSBURG PLUMBING AND EXCAVATING, LLC, REYHAN BROS. D/B/A SANGAMO CONSTRUCTION, AND P.H. BROUGHTON & SONS, INC. FOR CAVE-IN REPAIRS FOR A PERIOD OF TWELVE MONTHS IN AN AMOUNT NOT TO EXCEED $1,400,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance renews contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes, and laterals for an additional 12-month period, per the terms of the original contract.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-259
AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR EL TAPATIO DE JALISCO, INC. D/B/A LIL FIESTA LOCATED AT 1101 S. 9TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinance, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-260
AN ORDINANCE APPROVING ADDENDUM 6 TO THE AGREEMENT WITH SPRINGFIELD SANGAMON COUNTY GROWTH ALLIANCE FORMERLY KNOWN AS LAND OF LINCOLN ECONOMIC DEVELOPMENT CORPORATION FOR THE PERIOD BEGINNING MARCH 1, 2024 AND ENDING FEBRUARY 28, 2025 BY AUTHORIZING AN ADDITIONAL PAYMENT OF $250,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $1,750,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Ordinance authorizing amendment to ordinance no.'s 237-06-18, 166-04-19, 380-10-20, 469-11-21 & 201-05-23. Ordinances authorizing the execution of an agreement with the Land of Lincoln Economic Development Corporation to provide economic development during the following dates and not to exceed the following amounts: 05/01/2018 - 02/28/2019 $250,000.00, 03/01/2019 - 02/29/2020 $250,000.00, 03/01/2020 - 02/28/2021 $250,000.00, 03/01/2021 - 02/28/2022 $250,000.00, 03/01/2022 - 02/29/2023 $250,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-261
AN ORDINANCE AUTHORIZING EXECUTION OF A SALES TAX REBATE AGREEMENT WITH CROWS MILL, LLC FOR WATER INFRASTRUCTURE INSTALLATION COSTS WILL AT 1220 TORONTO ROAD
This ordinance will authorize a Sales Tax Rebate agreement in the amount of 1/2 of the water infrastructure installation costs. Crows Mill, LLC made a deposit of $7,500.00 for the Fire Hydrant Installation. The actual cost was $8,297.49 based on R561 / WO #E10985. Crows Mill, LLC made a fixed fee payment for a new 1" water service of $1,800.00. The actual cost was $4,339.56 based on R524 / WO #E11412. Since this is a fixed fee, no invoice for the difference will be sent. The total cost for the water infrastructure installation was $10,097.49.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-262
AN ORDINANCE AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $57,698.00 TO THE UNIVERSITY OF WISCONSIN-STEVENS POINT D/B/A SCHMEECKLE RESERVE INTERPRETIVE PROJECTS FOR ROUTE 66 WAYSIDE EXHIBITS RESEARCH AND DESIGN, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
Using no-match Route 66 DCEO Grant Funds.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-263
AN ORDINANCE AUTHORIZING A SECOND-YEAR RENEWAL OF CONTRACT RFP # CV22-34 WITH SINCLAIR TELEVISION OF ILLINOIS, LLC, FOR THE 2024 SUMMER DIGITAL MARKETING CAMPAIGN, FROM MAY 15, 2024 TO JULY 15, 2024, FOR AN AMOUNT NOT TO EXCEED $75,000.00, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
Ordinance 144-04-23 extended the RFP pricing submitted in CV22-34; 2022 Summer Digital Marketing Campaign through the summer of 2023. This ordinance authorized a second extension as offered in the proposal under the existing terms, conditions and costs associated with the original agreement with Sinclair Television of Illinois, LLC and the ordinance extension. This authorizes payment not to exceed $75,000.00 from FY2025.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-264
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH AND PAYMENT IN THE AMOUNT NOT TO EXCEED $5,000.00 TO LEVITT AMP SPRINGFIELD MUSIC SERIES (“LAMPS”) FOR FISCAL YEAR 2025, FOR THE OFFICE OF THE MAYOR
If awarded, the Levitt AMP Springfield Music Series (LAMPS) will receive $5,000.00 for fireworks to be utilized on Thursday, August 1st, 2024.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-265
AN ORDINANCE RELEASING REVERSION RIGHTS PURPORTEDLY RESERVED IN ORDINANCE 269I46 (BOOK 414 M PAGE 421) “AN ORDINANCE VACATING THE EAST 160 FEET OF THE PUBLIC ALLEY LYING BETWEEN MASON AND MADISON STREETS EXTENDING FROM THE EAST LINE OF NINTH STREET TO THE WEST LINE OF THE STREET AND RESERVING A CERTAIN EASEMENT UPON THE REAL ESTATE UPON WHICH SAID ALLEY HAS BEEN LOCATED” DATED NOVEMBER 30, 1936, FOR THE OFFICE OF THE MAYOR
The City passed Ordinance 092-03-22, which supported the donation of property at the site of the 1908 Springfield Race Riots located at 300 N. Ninth Street along the Tenth Street Rail Corridor to the United States government. The rights reserved by Ordinance 269I46 (Book 414 M Page 142) pertain to portions of property intended to be donated pursuant to 092-03-22. It is in the best interest of the City to relinquish the reversionary rights purportedly retained by Ordinance 269I46 (Book 414 M Page 142) passed November 30, 1936, so clear title can be conveyed to the United States government, or any entity thereof, or to a non-profit organization dedicated to the preservation of historical and cultural sites.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-266
AN ORDINANCE PROVIDING FOR THE DONATION OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF SPRINGFIELD, ILLINOIS RELATED TO THE 1908 SPRINGFIELD RACE RIOTS FOR PROTECTION OF ITS ARCHAEOLOGICAL RESOURCE
The City passed Ordinance 092-03-22, which supported the donation of property at the site of the 1908 Springfield Race Riots located at 300 N. Ninth Street along the Tenth Street Rail Corridor of the United States government. It is in the best interest of the City to donate the property described herein to commemorate and honor the site of the 1908 Springfield Race Riots.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-267
AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $75,600.00 FROM THE MUNICIPAL BAND EXPENSE BUDGET LINE 1411 INTO THE MUNICIPAL BAND EXPENSE BUDGET LINE 1218 TO ACCOMMODATE THE FY2025 CONTRACTUAL PAYMENTS FOR THE MUNICPAL BAND, FOR THE OFFICE OF THE MAYOR
This ordinance will authorize a transfer of appropriation authority of $75,600.00 from expense line 1411 to 1218 for the Office of the Mayor to accommodate FY 2025 contractual payments for the Municipal Band
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-268
AN ORDINANCE PROVIDING FOR AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2024 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS, IN AN AMOUNT NOT TO EXCEED $28,000,000.00 FOR THE PURPOSE OF FINANCING COSTS OF CERTAIN CAPITAL IMPROVEMENTS WITHIN THE CITY, EQUIPMENT PURCHASES AND REFUNDING CERTAIN OUTSTANDING BONDS OF THE CITY
The Mayor and City Council of the City have determined it is advisable, necessary and in the best interest of the public health, safety and welfare to acquire, construct and equip three new fire stations and other capital improvements of the City and to purchase and acquire other equipment, including all necessary connections, appurtenances, material, labor and equipment incident thereto, all in order to meet the present and projected needs to the City, to pay bond discount, bond interest, legal, financing, and administrative expenses. In order to provide the sum necessary to pay the remaining costs of the Project and Refunding, the Corporate Authorities determine that an amount not exceeding the aggregate sum of $28,000,000.00 be borrowed at this time and in evidence of such borrowing, General Obligation Refunding and Improvement Bonds, Series 2024 of the City in an aggregate principal amount not to exceed $28,000,000.00 be issued.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-269
AN ORDINANCE AUTHORIZING A PAYMENT OF $50,000.00 FOR A TOTAL NOT TO EXCEED $50,000.00 IN FY2025 AND $150,000.00 TOTAL TO CLARK BAIRD SMITH, LLP FOR CONTRACTUAL SERVICES OF A LABOR RELATIONS ATTORNEY, FOR THE OFFICE OF CORPORATION COUNSEL
The City previously accepted RFP #MA24-14 with Clark Baird Smith LLP for contractual services of a labor relations attorney. We have received bills that exceeds the limit of the contract. Additional payment required in the amount of $50,000.00 for a total not to exceed $150,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-270
AN ORDINANCE APPROVING A MEDIATION AGREEMENT WITH ICG ILLINOIS, LLC, FOR THE OFFICE OF CORPORATION COUNSEL
The City has identified the need to retain a mediator assist the parties in negotiating jointly acceptable resolutions for the issues in conflict. The parties desire to enter into a mediation agreement with ICG Illinois, LLC, for the purposes set forth therein.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-271
AN ORDINANCE AUTHORIZING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF SPRINGFIELD AND LOCAL UNION #193 OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, FROM AUGUST 1, 2023 THROUGH JULY 31, 2026 FOR THE AUDIO-VISUAL SECTION OF THE COMMUNICATIONS DEPARTMENT AND INSPECTORS FOR THE BUILDING AND ZONING DEPARTMENT OF THE OFFICE OF PUBLIC WORKS
Contract summary of changes and fiscal impact review.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
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