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Presentation Documents for 4/17/2018

Meeting Documents for 4/17/2018

   City Council Zoning Agenda (4/17/2018)  

Audio Files for 4/17/2018

   Council Audio for 4/17/18
   Pre Couincil Audio 4/17/18

City Council Meeting Recap for 4/17/2018

DOC. 018-004

26 Maple Grove R-1, Single Family Residence District, Section 155.016 A variation of paragraph 3( setbacks ) of Appendix A of the Lake Land Use Plan for Lake Springfield and its Marginal Properties Petitioner is a Lake Lease holder of subject property and desires to construct an approximate 17 x 23' addition. To be in compliance of the land use plan, petitioner respectfully requests a variation of Paragraph 3 of Appendix A of the Lake Land use plan to allow the addition/structure to have a 24' setback from the lake shoreline instead of the 75 feet required per code. Recommend Denial Accept Staff Recommendation to Deny Request
Agenda Type: Docket Item
Department: Public Works
   2018-004 26 Maple Grove.pdf  

DOC. 018-010

3935 Peoria RoadB-2 General Business Service District, Section 155.034. A petition for reclassification from B-2 General Business Service District Section 155.034 to B-1, Highway Business Service District Section 155.033 of the Springfield Zoning ordinance. Petitioner desires to open a retail and massage store. Recommend Approval Concur with Staff Recommendation for Approval
Agenda Type: Docket Item
Department: Public Works
   2018-010 3935 Peoria Rd.pdf  

2018-143

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW18-02-88 – RESIDENTIAL WATER SERVICE MATERIALS WITH CORE & MAIN LP, ILLINOIS METER, INC., AND MIDWEST METER, INC., IN THE TOTAL AMOUNT NOT TO EXCEED $416,413.60 FOR THE WATER DIVISION FOR THE OFFICE OF PUBLIC UTILITIESThis is an annual contract for the purchase of residential water service materials. This Ordinance accepts Contract No. UW18-02-88 with Core & Main LP ("Core"), Illinois Meter, Inc. ("IMCO") and Midwest Meter, Inc. ("Midwest") for the purchase of Residential Water Service materials for a one-year term in a total amount not to exceed $416,413.60. These materials are required for maintenance and installation of new residential water services. The Ordinance total reflects estimated quantities. Vendors are not guaranteed a minimum amount; items will be ordered on an as needed basis. Core was the low bidder on Sections 2, 5, 7 and 8, in a total amount not to exceed $233,125.60. IMCO was the low bidder on Sections 1, 3 and 4 in a total amount not to exceed $166,860.00. Midwest was the low bidder on Sections 6 and 9 in a total amount not to exceed $16,428.00. There were three bidders on the contract, and IMCO is the only local vendor. Last year, this contract was awarded to the three vendors (HD Supply Waterworks Group, Inc., Illinois Meter, Inc. and Midwest Meter, Inc.) for $386,277.00. (Ordinance 172-04-17)
Agenda Type: Agenda Item
Department: CWLP
   2018-143.pdf  

2018-144

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE18-02-87 – PURCHASE OF UNIT 4 STEAM COILS WITH AEROFIN DIVISION OF AIR AND LIQUID SYSTEMS CORPORATION IN AN AMOUNT NOT TO EXCEED $58,714.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of three (3) Two Row Aerofin Steam Coil for Unit 4. This ordinance accepts Contract UE18-02-87 in an amount not to exceed $58,714.00, with Aerofin Division of Air and Liquid Systems Corporation ("Aerofin"), for purchase of three (3) Two Row Aerofin Steam Coil for Unit 4. The steam coils preheat the combustion air, increasing the efficiency of the unit and raising the air temperature above dew point to prevent corrosion of the boiler equipment. Replacement of a steam coil requires the unit to be off-line. Lead times can take up to 20 weeks. Due to the equipment being critical to the efficiency of Unit 4 and the long lead time, it is essential to keep this item in inventory. Last year, Super Radiator Coils was awarded the bid for the purchase of three (3) Two Row Aerofin Steam Coils for a total cost of $54,597.00 per Ordinance No. 090-02-17. There were 5 bidders on this contract with one vendor being local. With the Local Vendor Preference applied, Aerofin submitted the lowest evaluated bid.
Agenda Type: Agenda Item
Department: CWLP
   2018-144.pdf  

2018-145

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE18-02-90 – TROUBLE TRUCK FOR T&D WITH LANDMARK FORD, INC. IN THE AMOUNT OF $80,065.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of a trouble truck. This ordinance accepts Contract UE18-02-90 in an amount not to exceed $80,065.00 with Landmark Ford, Inc. ("Landmark") for the purchase of a 2019 Ford Truck Cab and Chassis with 37-Foot Insulated Boom for the Traffic and Metering Department of Electric T&D Division. The new equipment replaces Vehicle No. 141, which will be traded in to Landmark as a part of the purchase. Vehicle No. 141 has various repair issues costing approximately $27,000.00 in the last two years and still does not perform correctly. The new equipment will be used in the everyday operations of the Electric Transmission, Distribution and Operations Department. There were two bidders on this contract. All are local vendors
Agenda Type: Agenda Item
Department: CWLP
   2018-145.pdf  

2018-146

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE18-02-93 – SUBSTATION DEPARTMENT BUCKET TRUCK WITH LANDMARK FORD, INC. IN AN AMOUNT NOT TO EXCEED $98,665.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of a bucket truck. This ordinance accepts Contract UE18-02-93 in an amount not to exceed $98,665.00, with Landmark Ford, Inc. ("Landmark"), for purchase of an aerial bucket truck with an Altec Body. The truck will be used for everyday operations at the substation department at Groth Street Transmission & Distribution. The purchase price includes the trade in of Units #297 and #299. Unit #297 is a 2004 Chevy 3500 that has 137,000 miles and Unit #299 is a Chevy 3500 with 128,000 miles. The excessive mileage of these trucks are contributing to more costly repairs and significant downtime. There were three bidders all are local vendors. Landmark Ford with the Altce Body was the lowest
Agenda Type: Agenda Item
Department: CWLP
   2018-146.pdf  

2018-147

AN ORDINANCE AUTHORIZING ARCHITECTURAL SERVICES FROM REL DESIGN, INC. ARCHITECTS AND ENGINEERS IN AN AMOUNT NOT TO EXCEED $62,000.00 FOR PHASES II AND III OF AN ARCHITECTURAL EVALUATION FOR TWO FACILITIES FOR A TOTAL AMOUNT NOT TO EXCEED $111,800.00 FOR THE OFFICE OF PUBLIC UTILITIESPreviously, Ordinance No. 218-05-17 approved Phase 1 of the Architectural Evaluation of the Miller Street Electrical Dispatch and Control Center located at 401 North 11th Street and the Information Systems Division ("ISO') Data Center located at 700 E. Monroe Street with REL Design, Inc. Architects and Engineers for an amount not to exceed $49,800.00. This Ordinance accepts a professional services proposal with REL Design, Inc. Architects and Engineers ("REL Design") in the amount of $62,000.00 for Phases II and Ill of the architectural evaluation of the Miller Street Electrical Dispatch and Control Center. Phase II (Conceptual Design) includes preparing ideal space program, developing facility block concept diagram, preparing concept site layout, preparing outline design narrative and generating budget estimate and schedule. Phase II services are expected to take approximately four to six weeks to complete. Phase Ill (Site Selection Assistance) includes preparing developing search criteria matrix, identifying potential sites, touring short-listed sites and preparing a final report. Phase Ill services are expected to take approximately three to five weeks to complete. The Miller Street facility houses the Electrical Dispatch and Control Center and is almost 50 years old and exhibits many deficiencies. An architectural evaluation is required due to the high speed rail that runs in close proximity to the building. The lSD facilities also require an architectural evaluation due to ongoing water egress issues in the data center. The next steps in the future may include a Phase IV for Site and Facility Design Development and Phase V for a Detail Design. REL Design is not a local vendor. REL Design specializes in the design of control centers.
Agenda Type: Agenda Item
Department: CWLP
   2018-147.pdf  

2018-148

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH GENERAL ELECTRIC INTERNATIONAL, INC. FOR REPAIR OF UNIT 33 NORTH LP CROSSOVER ASSEMBLY IN AN AMOUNT NOT TO EXCEED $82,489.60, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the repair of Unit 33's North LP (Lower Pressure) Crossover. This ordinance approves a contract with GE International, Inc. ("GE") in an amount not to exceed $82,489.60, to repair of Unit 33's crossover assembly. There is a visual indication of a steam leak. This repair is needed to ensure the safety of the employees and will allow the equipment to operate in a safe, reliable and efficient manner. The repair is to take place during the planned Spring outage. Work includes a field engineer to assist with the guidance of the removal, lifting and installation of the LP crossover to ensure it is handled correctly to prevent further damage to the crossover and to personnel ($24,640.00). The repairs are described in Proposal Number 20180233JO RevO, attached ($57,849.60). The repair duration is estimated to take 4-5 weeks. GE is the OEM and the sole source for this work
Agenda Type: Agenda Item
Department: CWLP
   2018-148.pdf  

2018-149

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $85,000.00 FOR ELEVATOR MAINTENANCE AND REPAIR FOR THE DALLMAN PLANT STACK ELEVATORS WITH USA HOIST COMPANY, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $157,000.00, FOR THE OFFICE OF PUBLIC UTILITIESOrdinance No. 124-03-17 approved an agreement with USA Hoist Company, Inc. ("USA Hoist") for routine stack elevator maintenance and repairs for three years in an amount not to exceed $72,000.00. The contract runs through February 29, 2020. The stack elevators are located at Dallman Unit 31/32, Unit 33, & Unit 4 AQCS. Of these stack elevators, the Unit 31/32 and Unit 4 stack elevators are located on the inside of the stacks, whereas, Unit 33 is located on the outside of the stack. Unit 33's stack elevator is subjected to the weather elements and conditions. This Ordinance is requesting an additional expenditure of $85,000.00 due to unforeseen repairs to the Unit 33's elevator car including repair of external rails and the replacement of the traveling cable, plus adding in extra for possible future repair during this contract term. This car is used to transport City personnel and vendors for various work including the necessary testing/readings. This Ordinance will increase the total amount payable under said contract to $157,000.00. USA Hoist is the Sole Source approved to perform maintenance on the plant's stack elevators compliant with the elevator inspection and certifications. USA Hoist is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-149.pdf  

2018-150

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH GP STRATEGIES CORPORATION IN AN AMOUNT NOT TO EXCEED $183,500.00 FOR PHASES 3 AND 4 OF AN IMPLEMENTATION OF OPERATOR TRAINING AND QUALIFICATION PROGRAM AT THE DALLMAN POWER STATION FOR A TOTAL AMOUNT NOT TO EXCEED $208,000.00 FOR THE OFFICE OF PUBLIC UTILITIESPreviously through the OBM Fact Sheet process, a professional service agreement authorized GP Strategies Corporation ("GP Strategies") to provide Phase 1 (Gap Analysis and Onsite Review) and Phase 2 (Develop Structured Training Program Guide and Layout) of a training program for all operations personnel at the Dallman Power Station in an amount not to exceed $24,500.00. This Ordinance accepts a professional seNices proposal with GP Strategies in an amount not to exceed $183,500.00 for Phases 3 and 4 of the implementation of the operator training and qualification program. Phase 3 - (Content Design, Development and Launch) involves Implementing GPiLEARN+ for CWLP Operations, Generic Code of Conduct Document, and Update Dallman Unit 33 System Training Packages. Phase 4 - (Program Sustainability) - This project a sustainable training program that is tailored to CWLP systems. GP will assist CWLP with rollout of program, providing support services as needed to shift CWLP staff to self-sufficient management of the training program GP is not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-150.pdf  

2018-151

AN ORDINANCE AUTHORIZING PURCHASE OF BALLISTIC BODY ARMOR AND CARRIER SYSTEMS IN THE AMOUNT OF $95,238.61 FOR THE EMERGENCY RESPONSE TEAM FOR THE SPRINGFIELD POLICE DEPARTMENT’S CRIME SCENE SERVICES UNITThe Springfield Police Dept intends to purchase 27 sets of ballistic body armor and carrier systems for the Emergency Response Team to replace the current body armor which is due to expire this year. Restricted Federal Drug forfeiture funds will be utilized to purchase all necessary equipment
Agenda Type: Agenda Item
Department: Public Safety
   2018-151.pdf  

2018-152

AN ORDINANCE AUTHORIZING A PAYMENT TO VERIZON WIRELESS FOR MONTHLY DATA SERVICES FOR MDC AND VIDEO UNITS IN AN AMOUNT NOT TO EXCEED $144,612.00 UNDER STATE MASTER CONTRACT CMS#793372P, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONSThis ordinance would allow the payment of the monthly Data Service to Verizon Wireless for Mobile Data Computers, Skywatches, CWLP, and Pubic Work tablets and CWLP meter reader telemetry devicesNo description available
Agenda Type: Agenda Item
Department: Public Safety
   2018-152.pdf  

2018-153

AN ORDINANCE AUTHORIZING A PAYMENT TO MOTOROLA SOLUTIONS INC. FOR MONTHLY STARCOM RADIO SERVICES USED BY THE SPRINGFIELD POLICE DEPARTMENT AND HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $108,120.00 UNDER STATE MASTER CONTRACT CSM #3618850, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONSThis ordinance would allow the payment of the Monthly StarCom radio service used by Police and Emergency Communications Departments with Motorola Solutions for FY19.
Agenda Type: Agenda Item
Department: Public Safety
   2018-153.pdf  

2018-154

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #DD-18-0481 FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $6,975.60 FOR THE DISTRACTED DRIVING MINI GRANT AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $6,975.60 FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests the acceptance, execution and supplemental appropriation for a grant award in the amount of $6,975.60, for the IDOT Distracted Driving Mini Grant # DD-18-0481, for the Springfield Police Department. Grant commences on April 16, 2018 and ends on April 30, 2018. Grant is for Officers to Distracted Driving Campaigns during Distracted Driving Awareness Month.
Agenda Type: Agenda Item
Department: Public Safety
   2018-154.pdf  

2018-155

AN ORDINANCE AUTHORIZING EXECUTION OF AN AMENDED AGREEMENT WITH THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION, FOR CONSTRUCTION OF UNDERPASSES ON ASH AND LAUREL STREETS FROM 6TH TO 11TH STREETS AND ASSOCIATED RAIL WORK, MFT SECTION #14-00477-00-BR, FOR THE OFFICE OF PUBLIC WORKSThis is an amended agreement with the State of Illinois to construct Ash and Laurel Street Underpasses from 6th to 11th Streets and associated rail work from South Grand Avenue to 6th Street. The project is the second useable segment consolidating rail traffic on the Tenth Street corridor. This amendment reduces total construction cost based on the IDOT contract award, increases ROW cost (City share remains unchanged), increases Preliminary Engineering cost due to unforeseen hazardous materials mitigation (100% federal and GCPF financed), adds contingencies to avoid grant amendments per FRA request (100% federal financed),simplifies cost sharing to reduce grant administration and billing costs for both IDOT and the City, reduces Grade Crossing Protection Fund share and reduces City financing share until a state capital bill is passed.
Agenda Type: Agenda Item
Department: Public Works
   2018-155.pdf  

2018-156

AN ORDINANCE AUTHORIZING EXECUTION OF A MASTER SERVICES AGREEMENT WITH GEOGRAPHIC INFORMATION SERVICES, INC. FOR VARIOUS SUPPORT SERVICES AND DELIVERABLES FOR THE GEOGRAPHIC INFORMATION SYSTEMS AND COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEMS FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIES, FOR AN AMOUNT NOT TO EXCEED $300,000.00 FOR A TWO-YEAR PERIODThis is an ordinance for the execution of a master services agreement with GIS Inc. for support and deliverables for the Geographic Information Systems and Computerized Maintenance Management Systems to improve asset management and operational efficiency for Public Works, CWLP Electric Division and CWLP Water Division. The funds are being appropriated for FY 19 and FY 20
Agenda Type: Agenda Item
Department: Public Works
   2018-156.pdf  

2018-157

AN ORDINANCE AUTHORIZING PAYMENT OF $250,000.00 FOR THE SECOND AND FINAL YEAR OF CONTRACT NUMBER PW 17-24, UNDER RFP 17-24, WITH HABITAT FOR HUMANITY OF SANGAMON COUNTY FOR COLLECTION, RECYCLING AND DISPOSAL OF BULKY ITEMS FOR AN AMOUNT NOT TO EXCEED $250,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the 2nd year of contract PW17-24 with Habitat for Humanity of Sangamon County for bulky item pick up and disposal. This contract is a 2yr contract but was inadvertently presented via ordinance 140.03.17 as a one year contract
Agenda Type: Agenda Item
Department: Public Works
   2018-157.pdf  

2018-158

AN ORDINANCE AUTHORIZING A CONTRACT WITH BRADLEY M. ZEIGER AND SHEILA ZEIGER FOR THE PURCHASE OF ONE PARCEL OF REAL ESTATE LOCATED AT 300 E. ILES AVENUE IN THE AMOUNT OF $196,500.00 AND RELOCATION EXPENSES AND CLOSING COSTS NOT TO EXCEED $48,620.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $245,120.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 300 E. Iles Avenue. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
   2018-158.pdf  

2018-159

A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $245,120.00 MAY BE USED FOR LAND ACQUISITION FOR SPRINGFIELD RAIL IMPROVEMENT PROJECTS, MFT SECTION # 18-00478-00-BR, FOR THE OFFICE OF PUBLIC WORKSThis supplemental resolution outlines to IDOT that we may spend $245,120.00 from MFT funds to pay for land acquisition for the Springfield Rail Improvements Project.
Agenda Type: Agenda Item
Department: Public Works
   2018-159.pdf  

2018-160

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 18-02-92 WITH TRUMAN L. FLATT & SONS CO., INC. FOR THE FY2019 ALLEY OVERLAY PROGRAM IN AN AMOUNT NOT TO EXCEED $374,719.00 FOR THE OFFICE OF PUBLIC WORKSThe work under this contract includes milling and resurfacing of paved alleys within Springfield.
Agenda Type: Agenda Item
Department: Public Works
   2018-160.pdf  

2018-161

AN ORDINANCE APPROVING THE LOCATION AND SKETCH MAP OF MILL CREEK ESTATES – PHASE II SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving the location and sketch map of Mill Creek Estates - Phase II Subdivision for the Office of Public Works. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located on the north side of Greenbrier just west of West Road Drive.
Agenda Type: Agenda Item
Department: Public Works
   2018-161.pdf  

2018-162

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158(B)(2) PERTAINING LOT ARRANGEMENT AT MILL CREEK ESTATES – PHASE II SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving/denying the variance request for Section 15 3.158 (b) (2) to allow one additional through lot (lot 805) . The land subdivision committee and regional planning commission recommend approval of the variance request the subdivision is located on the north side of Greenbriar just west of West Road Drive.
Agenda Type: Agenda Item
Department: Public Works
   2018-162.pdf  

2018-163

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.157(J) PERTAINING STUB STREETS AT MILL CREEK ESTATES – PHASE II SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving/denying the variance request for Section 153.1580) - Stub Streets, to allow a subdivision without a stub street to the north. The Land Subdivision Committee and Springfield/Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located on the north side of Greenbrier just west of West Road Drive.
Agenda Type: Agenda Item
Department: Public Works
   2018-163.pdf  

2018-164

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH LINDA HALL-LEWIS FOR ANNEXATION OF PROPERTY LOCATED AT 1915 CHELSEA DRIVE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2018-164.pdf  

2018-165

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 1915 CHELSEA DRIVE TO THE CITY OF SPRINGFIELD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2018-165.pdf  

2018-166

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT NO. PW 18-02-91 FOR AN AMOUNT NOT TO EXCEED $957,556.75 WITH P.H. BROUGHTON & SONS, INC., TRUMAN L. FLATT & SONS CO., INC., BEELMAN LOGISTICS, LLC, VULCAN CONSTRUCTION MATERIALS, LLC AND OSBURN ASSOCIATES FOR 2019 MAINTENANCE MATERIALSSeelman Logistics. LLC Group 1 $166,110.00; Vulcan Construction Materials, LLC Group 2 $3,825.00; P.H. Broughton & Sons, Inc. Group 3 $289,372.50 Group 4 $ 55,000.00 Group 5 $ 86,260.00 Total $430,632.50; Truman L. Flatt & Sons Co., Inc. Group 3 $271,856.25; Group Materials, Inc. Group 3 $67,500.00; Osburn Associates Group 7 $17,633.00; There were no bids received for Group 6.
Agenda Type: Agenda Item
Department: Public Works
   2018-166.pdf  

2018-167

AN ORDINANCE ACCEPTING RFP PW18-23 WITH PETERSBURG PLUMBING AND EXCAVATION, LLC AND PERRY BROUGHTON TRUCKING & EXCAVATING, INC. FOR CAVE-IN REPAIRS FOR AN AMOUNT NOT TO EXCEED $1,260,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance establishes contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes, and laterals.
Agenda Type: Agenda Item
Department: Public Works
   2018-167.pdf  

2018-168

AN ORDINANCE AUTHORIZING EXECUTION OF A TENTATIVE COLLECTIVE BARGAINING AGREEMENT WITH THE INTERNATIONAL ASSOCIATION OF MACHINISTS AND AEROSPACE WORKERS, DISTRICT NO. 9, FROM OCTOBER 1, 2017, THROUGH SEPTEMBER 30, 2020(No description available)
Agenda Type: Agenda Item
Department: Finance
   2018-168.pdf  

2018-169

AN ORDINANCE AUTHORIZING EXTENSION OF A CONTRACT WITH TRIUNE HEALTH GROUP, LTD., TO PROVIDE WORKERS’ COMPENSATION COMPREHENSIVE CASE MANAGEMENT SERVICES FOR THE CITY OF SPRINGFIELD FOR AN ADDITIONAL AMOUNT NOT TO EXCEED $160,020.00 FROM FEBRUARY 1, 2018, THROUGH JANUARY 31, 2019, FOR THE OFFICE OF BUDGET AND MANAGEMENTPreviously 001-01-16 authorized a 2 year contract with Triune to provide Workers' Compensation Comprehensive Case Management Services for $320,040.00. (Note: The ordinance list the incorrect dates: 2 years would be for calendar year 2016 & 2017; ordinance list 01/01/16 to 12/31/18.) This ordinance would authorize a contract extension of one year (through 12/31/18) with additional funding of $160,020.00 to cover the extension.
Agenda Type: Agenda Item
Department: Finance
   2018-169.pdf  

2018-170

AN ORDINANCE AUTHORIZING EXTENSION OF CONTRACT CS17-05-28 THROUGH MAY 31, 2019, WITH REPUBLIC SERVICES INC. D/B/A REPUBLIC SERVICES OF SANGAMON COUNTY AND AUTHORIZING AN ADDITIONAL $131,364.00 FOR A TOTAL AMOUNT NOT TO EXCEED $262,728.00 FOR WASTE HAULING SERVICES USING SINGLE STREAM RECYCLING FOR THE OFFICE OF BUDGET AND MANAGEMENTThis contract provides waste hauling using single stream recycling for various City and Utility Departments This contract has a clause that allows for additional contract periods of time upon the mutual consent of both parties. The Vendor has agreed to extend this contract through 5/31/2019 under the same terms, conditions and pricing.
Agenda Type: Agenda Item
Department: Finance
   2018-170.pdf  

2018-171

AN ORDINANCE AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $22,000.00 TO, PECKHAM, GUYTON, ALBERS & VIETS, INC. (PGAV) TO PROVIDE FOR A FEASIBILITY STUDY REGARDING A TAX INCREMENT FINANCE DISTRICT FOR AN AREA GENERALLY BOUNDED ALONG THE NORTH SIDE OF LUMBER LANE BETWEEN GOLF ROAD ON THE EAST, EAST SANGAMON AVENUE (IL ROUTE 29) AND CAMP BUTLER ROAD (IL ROUTE 36) ON THE NORTH, AND I-55 ON THE WEST AND GENERALLY KNOWN AS LUMBER LANEThe City adopted an inducement resolution (011-18) on March 6th, indicating its intent to induce private investment in the area. PGAV will provide professional services to designate the area as a Tax Increment Finance Project Area.
Agenda Type: Agenda Item
Department: Finance
   2018-171.pdf  

2018-172

AN ORDINANCE AUTHORIZING EXTENSION OF AN AGREEMENT WITH MIDWEST RISK ASSESSMENTS, INC. TO PERFORM LEAD BASED PAINT RISK ASSESSMENTS AND CLEARANCE INSPECTION SERVICES FROM JULY 16, 2016, THROUGH JULY 17, 2020, FOR AN AMOUNT NOT TO EXCEED $50,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT(No description available)
Agenda Type: Agenda Item
Department: Finance
   2018-172.pdf  

2018-173

AN ORDINANCE AUTHORIZING EXECUTION A SPONSORSHIP PAYMENT IN THE AMOUNT OF $15,000.00 TO ILLINOIS ROUTE 66 EVENTS, INC. FOR THE INTERNATIONAL ROUTE 66 MOTHER ROAD FESTIVAL TO BE HELD IN DOWNTOWN SPRINGFIELD SEPTEMBER 21-23, 2018, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe Springfield CVB through an international grant from the Illinois Office of Tourism providing a sponsorship for the International Route 66 Mother Road Festival being held in downtown Springfield September 21-23, 2018. This sponsorship will be paid from International Grant #18-373004.
Agenda Type: Agenda Item
Department: Finance
   2018-173.pdf  

2018-174

AN ORDINANCE AUTHORIZING A FIVE-YEAR MEMORANDUM OF UNDERSTANDING WITH THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES FOR SPACE LOCATED AT 1 OLD STATE CAPITOL PLAZA, KNOWN AS THE LINCOLN-HERNDON LAW OFFICE, TO BE USED FOR A TOURIST VISITORS CENTER FOR AN AMOUNT NOT TO EXCEED $20,000.00 ANNUALLYThis ordinance authorizes a Memorandum of Understanding with the Illinois Department of Natural Resources for use of the Lincoln-Herndon Law Office, located at 1 Old State Capitol Plaza, as a tourist visitors center.
Agenda Type: Agenda Item
Department: Finance
   2018-174.pdf  

2018-175

AN ORDINANCE APPROVING THE APPOINTMENT OF ALLEN REYNE AS FIRE CHIEF OF THE SPRINGFIELD FIRE DEPARTMENTPursuant to Sec. 34.01c of the City Code, the mayor, with the advice and consent of the city council, appoints a Fire Chief for the Springfield Fire Department. Mayor James O. Langfelder desires to appoint Allen Reyne, who resides at 1532 W. Governor as Chief of the Springfield Fire Department.
Agenda Type: Agenda Item
Department: General City Business
   2018-175.pdf  

2018-176

AN ORDINANCE APPROVING THE APPOINTMENT OF SUSY WOODS TO THE SPRINGFIELD DISABILITIES COMMISSIONPursuant to Chapter 33 Article IX, section 33.01 of the Springfield City Code, this ordinance is to appoint Susy Woods who resides on Bradley Court in Springfield, to the Springfield Disabilities Commission. She will replace Ashley Jelks-Fragier whose term expires February 2021
Agenda Type: Agenda Item
Department: General City Business
   2018-176.pdf  

2018-177

AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 18-20 WITH T.R.B. INC. FOR BRANCH PICKUP AND DISPOSAL SERVICES FROM MAY THROUGH JUNE, 2018, FOR AN AMOUNT NOT TO EXCEED $160,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the execution of contract PW18-20 with T.R.B. Inc. for a citywide Spring 2018 (May-June) pickup
Agenda Type: Agenda Item
Department: Public Works
   2018-177.pdf  

2018-178

AN ORDINANCE AUTHORIZING CHANGE ORDER #1 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $89,480.00 WITH ALLIANCE SPECIALTY MOTORS, INC. D/B/A LOUIS ALLIS FOR CONTRACT UE18-09-44 - UNIT 33 SOUTH BOILER FEED PUMP MOTOR REPAIR FOR A TOTAL AMOUNT PAYABLE OF $183,560.00 FOR THE OFFICE OF PUBLIC UTILITIES, FOR EMERGENCY PASSAGEOrdinance 503-12-17 authorized execution of contract UE18-09-44 - Unit 33 South Boiler Feed Pump Motor Repair with Alliance Specialty Motors, Inc. d/b/a Louis Allis ("Louis Allis") in the amount of $94,080.00. This Ordinance authorizes Change Order #1 and additional funding in the amount of $89,480 for a total contract amount not to exceed $183,560.00 with Louis Allis. The original low-bid contract with Louis Allis was to repair cracked rotor bars that were detected with our motor testing program. As expected there were multiple cracked rotor bars that where found upon disassembly. Testing of the motor stator upon receipt did not show any electrical issues. Upon disassembly of the BFP motor, the stator coils are brittle and the insulation is chipping off. There are some coils exhibiting signs of severe overheating. These windings are the original and are over 40 years old. Not repairing these issues will result in an untimely failure of this motor after re-installation. We recently completed a stator rewind on another motor and the cost of this repair is comparable. A new motor is $300,000, six months lead time and would require pedestal modifications as this frame is no longer manufactured. These additional repairs will essentially provide a like new motor. The Scope of Work in this Change Order #1 will include: Burn out Stator in Temperature Controlled Oven, Strip old Windings, Core Loss Test Stator Iron, Order New Versa-Pak End Molds and Aggregate, Order VPI Form Coils on Rush Over Time, Wind and Connect, Install Slot RTD's, Perform all Electrical Test, Install End Molds, VPI and Bake, Clean Stator and Prep for Assembly
Agenda Type: Agenda Item
Department: CWLP
   2018-178.pdf