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Presentation Documents for 3/21/2017

Meeting Documents for 3/21/2017

   City Council Zoning Agenda (3/21/2017)  

Audio Files for 3/21/2017

   Council Audio for 3/21/17
   Pre Council Audio 3/21/17

City Council Meeting Recap for 3/21/2017

2017-114

AN ORDINANCE APPROVING A FUNDING INCREASE AND AMENDMENT NO. 1 TO THE AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. FOR AN ENGINEERING STUDY REGARDING EFFLUENT LIMITATION GUIDELINES IN A TOTAL AMOUNT NOT TO EXCEED $720,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance authorizing Amendment No. 1 to an existing agreement for an engineering study. Ordinance No. 220-06-16 authorized an agreement with Burns & McDonnell Engineering Company, Inc. ("Burns & McDonnell") to perform an engineering study to evaluate options regarding the recently adopted rules for Effluent Limitation Guidelines and Coal Combustion Residuals. During the course of the study, it has been determined that additional options, not originally included in the scope of the study, warrant investigation. Additional services related to the assessment of ash pond closure costs & landfill development costs are being requested, in order to provide a more complete evaluation of the impact of the new rules. The original agreement was for $552,000.00. This amendment authorizes an additional $168,000.00 for the new scope, bringing the contract total to $720,000.00
Agenda Type: Agenda Item
Department: CWLP
   2017-114.pdf  

2017-115

AN ORDINANCE AUTHORIZING TERMINATION OF AN EXISTING AGREEMENT AND APPROVAL OF A NEW AGREEMENT WITH USA HOIST CO., INC. FOR ROUTINE STACK ELEVATOR MAINTENANCE IN AN AMOUNT NOT TO EXCEED $72,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves termination of an existing agreement & approval of a new agreement with USA Hoist Co., Inc. ("USA") in an amount not to exceed $72,000.00 for routine stack elevator maintenance. Our existing agreement with USA expires November 1, 2017, and requires payment in the amount of $4,000/month. USA has offered new pricing for a 3 year contract of $4,000 every other month. Terminating the existing agreement & entering into the new agreement will cut our costs in half. There is no need to bid the contract as USA is the only source approved by our stack elector inspection certifications
Agenda Type: Agenda Item
Department: CWLP
   2017-115.pdf  

2017-116

AN ORDINANCE APPROVING AMENDMENTS TO THE LEGAL DESCRIPTIONS OF THE LAKE LEASEHOLD INTERESTS AT 75 AND 77 LINDEN LANE, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance amending the legal description of 2 lake leasehold interests. This ordinance approves & authorizes the execution of 2 amendments to 2 separate lake leases. The leased properties are 75 & 77 Linden Lane. The new legal descriptions will remedy gaps & overlaps in the legal descriptions. All tenants & CWLP agree to this amendment. A new plat of survey has been completed by Raynolds, Higginbotham & Assoc., Inc., Land Surveying, Planning & Engineering & will be recorded at the Recorder of Deeds. All other terms & conditions of the leases remain in full force & effect.
Agenda Type: Agenda Item
Department: CWLP
   2017-116.pdf  

2017-117

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-01-83 WITH P.H. BROUGHTON & SONS, INC. TO FURNISH CONSTRUCTION ON THE 2018 BITUMINOUS OVERLAY PROGRAM FOR AN AMOUNT NOT TO EXCEED $7,119,162.66 FOR THE OFFICE OF PUBLIC WORKSThis is an ordinance for the FY2018 Bituminous Overlay Program.Various streets throughout the City will l:Je milled, patched, and resurfaced. Concrete curbing and ADA ramp improvements are also included where necessary
Agenda Type: Agenda Item
Department: Public Works
   2017-117.pdf  

2017-118

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NUMBER PW 17-01-89 WITH OTTO BAUM COMP ANY, INC. FOR THE 2018 BRICK STREET MAINTENANCE PROGRAM IN AN AMOUNT NOT TO EXCEED $479,502.26, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the FY2018 Brick Street Repair Program.
Agenda Type: Agenda Item
Department: Public Works
   2017-118.pdf  

2017-119

AN ORDINANCE AUTHORIZING AN ADDITIONAL PAYMENT OF $30,000.00 FOR A TOTAL NOT TO EXCEED $600,000.00 UNDER CONTRACT NO. PW 14-15 WITH F&W RESOURCES, INC. FOR COLLECTION, RECYCLING AND DISPOSAL OF BULKY ITEMS THROUGH MARCH 31, 2017, FOR THE OFFICE OF PUBLIC WORKSTo authorize an additional amount for the months of February and March 2017. Services have been continued on beyond the contract period or these additional months while a new contract has been sent out for bid.
Agenda Type: Agenda Item
Department: Public Works
   2017-119.pdf  

2017-120

AN ORDINANCE AUTHORIZING THE PURCHASE AND SALE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND SPRINGFIELD PARTNERS III, LLC, IN AN AMOUNT NOT TO EXCEED $9,800.00 AND DISPOSAL OF EXCESS RIGHT OF WAY IN WOODSIDE SUBDIVISION OF LANDS NUMBER 1 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTSThis ordinance is for the purchase of a fee parcel and a temporary construction easement located at 600 East Ash Street & 2100 South 6th Street, and disposal of excess right of way area in Woodside Subdivision of Lands No. 1. The purchase of said real estate is for public purposes, specifically associated the Springfield Rail Improvements Projects.
Agenda Type: Agenda Item
Department: Public Works
   2017-120.pdf  

2017-121

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH ISLAMIC SOCIETY OF GREATER SPRINGFIELD FOR ANNEXATION OF PROPERTY LOCATED AT 3253 MATHERS ROAD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-121.pdf  

2017-122

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 3253 MATHERS ROAD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-122.pdf  

2017-123

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH DAVID L. MAULDING FOR ANNEXATION OF PROPERTY LOCATED AT PALOMINO AND BRUNS(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-123.pdf  

2017-124

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT PALOMINO AND BRUNS(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-124.pdf  

2017-125

AN ORDINANCE ACCEPTING PROPOSAL RFP #FMl 7-25 WITH RILCO, INC., RAINBO OIL COMPANY AND RUSH TRUCK CENTERS TO PROVIDE OIL AND LUBRICANTS TO THE FLEET MAINTENANCE FACILITY IN AN AMOUNT NOT TO EXCEED $115,594.32 FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2019, FOR THE OFFICE OF BUDGET AND MANAGEMENTRecommended Award to Rilco for 4 Items totalling $30, 723.95 per year. GENC Recommended Award to Rush Truck Centers for 4 items totalling $3,431.20 per year Recommedned Award to Rainbo Oil for 4 itams tottaling $23,619.51
Agenda Type: Agenda Item
Department: OBM
   2017-125.pdf  

2017-126

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING EXECUTION OF A FIVE-YEAR CONTRACT, #CSl 7-01-87, WITH KONE, INC. FOR MAINTENANCE THE ELEVATOR AT THEMUNICIPAL COMPLEX FOR AN AMOUNT NOT TO EXCEED $132,720.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT(No description available)
Agenda Type: Agenda Item
Department: OBM
   2017-126.pdf  

2017-127

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH LAUTERBACH & AMEN, LLP TO COMPLETE THE ACTUARIAL REPORTS FOR FISCAL YEARS 2017, 2018 AND 2019 FOR THE CITY AND CITY'S POLICE AND FIREFIGHTERS' PENSION FUNDS FOR A TOTAL AMOUNT NOT TO EXCEED $50,850.00 FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance will authorize execution of a contract with Lauterbach & men, LLP to complete actuarial services for the City and the City's Police and Firefighter Pension Funds for fiscal years 2017, 2018, 2019 for a total amount not to exceed $50,850.00 for the Office of Budget and Management
Agenda Type: Agenda Item
Department: OBM
   2017-127.pdf  

2017-128

AN ORDINANCE AUTHORIZING PAYMENT TO JOHN HILDEBRAND, AN OFFICE OF PUBLIC WORKS EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 13-WC-35890John Hildebrand was employed as a TDL for the Office of Public Works on January 17, 2013, and reported an injury to his left foot and ankle after his foot went through a hole in the floor during a home demolition. Mr. Hildebrand was which reuealed a chip fracture and a ligament tear; surgery was recommended. Mr.Hildebrand underwent surgical repair in February of 2013. Pain compaints continue an testing revealed the need for additional surgery which was performed in August of 2013. In October of 2013 he complained of left shoulder pain and was diagnosed with a tear contributed to long term use of crutches. Surgery was recommended and an IME agreed with causation and plan of care. He underwent surgical repair of the shoulder in September of 2014 and was able to return to work full duty in June of 2015. Mr. Hildebrand filed a workers' compensation claim (13 WC 35890) and is willing to settle his claim in the amount of $53,807.42 representing a permanent partial disability equivalent to 30% loss of use of the left foot and 7.5% MAW for loss of use of the left shoulder. Livingstone, Mueller, O'Brien and Davlin, P .C, the city's legal advisors, recommend payment in the amount of $53,807.42 to settle case number 13 WC 35890.
Agenda Type: Agenda Item
Department: Corporate Council
   2017-128.pdf  

2017-129

AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP OR RECYCLED(No description available)
Agenda Type: Agenda Item
Department: OBM
   2017-129.pdf  

2017-130

AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH ILLINOIS ASSOCIATION OF REALTORS, UTILIZING THE CITY'S CENTRAL AREA TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $1,000,000.00 FOR THE PROPERTY LOCATED AT 435 S. 6TH AND 428 S. 5th STREETS, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTRequesting the use of CATIF funds in the amount of $1,000,000 for the development of the Illinois Association of Realtors' Bicentennial Plaza at 435 South 6th Street and 428 South 5th S e . Total project cost is estimated at $2,580,462; TIF is 38.75% of total project cost.
Agenda Type: Agenda Item
Department: OPED
   2017-130.pdf  

DOC. 017-002

Southwest corner of Bruns Lane and Veterans ParkwayLocated in Sangamon County and Zoned B-2. Upon annexation, Reclassification from R-1, Single Family Residence District, Section 155.016, to B-1, Highway Business Service District, Section 155.033, and a Conditional Permitted Use pursuant to Sections 155.033(c)(8), and 155.210, Conditional Permitted Uses in the B-1 Highway Business Service District: Package Liquor sales, and a variance of Section 155.210(b), Package Liquor Sales: located at least 100 feet from the nearest residential zoning lot. Petitioners submitted a petition for annexation as the subject property is currently located in Sangamon County and zoned B-2. The petitioner intends to sell the property for commercial development purposes. Recommend Approval
Agenda Type: Docket Item
Department: Public Works
   2017-002 Tax ID 14-20 0-157-005.pdf  

DOC. 017-005

1925 Clear Lake Avenue1-1, Light Industrial District, Section 155.040 Variance of Section 155.112, Surfacing Petitioner desires to remove the soil that is next to the existing concrete surface that is approximately 150' from the front property line and be allowed an alternative surface of 8.5 inches depth of rotomillings for the areas on the east and west sides of the existing concrete. The area of request for rotomillings will be two surfaces at an approximate size of 60' x 200' for the two areas (as shown in Exhibit B). The request for 8.5 inches depth rotomillings, instead of the solid dust free surface required, is for storage of trailers only. Petitioner further requests that if the variation is deemed inappropriate, consideration be given for a 36-48 month period to be allowed to achieve the dust free surface per code. Denial Approve petition, as amended, for variation of Section 155.112, Surfacing, for a 24 month period for an alternative surface of rotomillings for the two areas of approximately 60'x200' (as shown in Exhibit B) for storing of trailers and related items.
Agenda Type: Docket Item
Department: Public Works
   2017-005 1925 Clear Lake Ave.pdf  

DOC. 017-006

1125 South 7th StreetR-5(b), General Residence and Office District Vary Section 155.056, minimum required lot area per dwelling unit Petitioner desires to remodel subject property for use as a 6 unit apartment to allow the continued use of the property as a 6 unit apartment on a lot containing 9,165 square feet instead of the 15,000 square feet required in the R-5(b) zoning district. Subject property has lost it nonconforming use as a 6 unit residential dwelling pursuant to Section 155.157 due to discontinued active continuous operation for a period of 6 months. Historically, subject property has been used as a 6 to 8 unit apartment. Approval Approve the petition and concur with staff recommendation.
Agenda Type: Docket Item
Department: Public Works
   2017-006 1125 S 7th Street.pdf  

2017-132

AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-24, UNDER RFP 17-24, WITH HABITAT FOR HUMANITY OF SANGAMON COUNTY FOR COLLECTION, RECYCLING AND DISPOSAL OF BULKY ITEMS FOR AN AMOUNT NOT TO EXCEED $250,000.00 FOR THE OFFICE OF PUBLIC WORKS, FOR EMERGENCY PASSAGEThis ordinance will authorize the execution of contract PW17-24 with Habitat for Humanity of Sangamon County for bulky item pick up and disposal. This contract is for one year from the date executed.
Agenda Type: Emergency Item
Department: Public Works
   2017-132.pdf