The Office of the City Clerk

Cecilia K. Tumulty, City of Springfield FOIA Officer

Birth Certificate


Birth Certificates are confidential records. No information will be provided over the telephone regarding Birth Certificates. Pursuant to the Illinois Vital Records Act, only certain individuals have legal access to birth certificates. The Springfield City Clerk’s Office will only issue certificates to authorized individuals. Vital Records are not considered public information and, as such, are not subject to the Freedom of Information Act.

Our office only has birth records from 2004-current. If the birth occurred after January 1, 2004, in the City of Springfield, that record can be obtained at the Office of the City Clerk. The application for a birth record must indicate the requestor's relationship to the person and the intended use of the document. Download an application here:

APPLICATION FOR BIRTH RECORD

Our office only has birth records from 2004-current. If the birth occurred prior to January 1, 2004, in Springfield, Sangamon County, Illinois, you may contact the Sangamon County Clerk's Office or the Illinois Department of Vital Records.

WHO MAY OBTAIN BIRTH RECORDS
  • The record can be released to the person named on the record, if they are 18 years of age or over.
  • The parent, if their name appears on the Birth Certificate as the mother or father.
  • A Legal Guardian who possesses guardianship papers that are signed by a judge.
  • A Legal Representative who is representing the person named on the Birth Certificate or is representing his/her parents.
  • A court order.
WHAT IDENTIFICATION IS REQUIRED:
  • The applicant must show a picture I.D. Acceptable forms of identification are a valid driver's license, valid state issued identification card, valid U.S. passport or valid military identification card; or
  • Three forms of I.D. that contain your current name and address, such as mail, social security card, checkbook or bill. Other acceptable forms of identification are a voter registration card, a W-2 Form (most recent), bank statement (most recent), utility bills or other mail with your name & address printed on it (No handwritten envelopes or documents will be accepted) vehicle registration card, or work identification with photo.

WHAT IS THE FEE

  • The fee for birth records is $17.00 for the first copy and $7.00 for each additional copy of the same record when purchased at the same time. Payment must be made in cash or a money order payable to the City of Springfield. The Office of the City Clerk also accepts Mastercard, Discover and American Express. If you would like to charge your fee, please provide this information on your Application. A convenience fee (2.10%) will apply.
  • You may also use the Illinois State Treasurer's E-Pay system to pay for the birth certificate. A convenience fee will be applied. Click on the following link to begin this fast and easy process:
     EPay

HOW TO OBTAIN A BIRTH RECORD BY MAIL
  • The applicant must send a written request for the record. Click the link below to download the application. The request must include the person’s name at birth, date of birth and parents’ names with mother’s maiden name.

  • The request must be signed by the applicant and can only be sent to those who are entitled to obtain a copy. The required fee(s) should also be included. Mail your request to the Springfield City Clerk's Office, 300 So. 7th Street, Room 106, Springfield, Il. 62701-1688. You may also fax your request with proper documentation to 217/789-2144.
APPLICATION FOR BIRTH RECORD

WHAT IF THE BIRTH OCCURRED IN ANOTHER COUNTY OR STATE
To order a birth record online via the State of Illinois Department of Vital Records, click HERE and you will be directed to the Department of Vital Records.