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Death
records are not public records and are only available to
those who have a personal or property right interest with
the decedent. If you are not a relative of the deceased
person, a letter or document from the office or agency that
needs the death certificate must accompany your
request. The Springfield City Clerk’s Office will only issue
certificates to authorized individuals. Vital Records
are not considered public information and, as such, are not
subject to the Freedom of Information Act. Click on
the link below and complete the Application.
APPLICATION FOR SEARCH OF DEATH RECORD
Death records can
also be obtained from the Illinois Department of Public
Health (IDPH), Division of Vital Records or from the county
clerk's office in the county where the death occurred.
No information will be
provided over the telephone regarding Death Certificates.
Pursuant to the Illinois Vital Records Act, only certain
individuals have legal access to death certificates.
WHO
MAY OBTAIN DEATH RECORDS:
- The records
can be released to a family member. Proper
identification must be presented at the time the record
is requested.
- A Legal
Representative
- A court
order.
WHAT
IDENTIFICATION IS REQUIRED:
- The
applicant must show a picture I.D. Acceptable forms of
identification are
a valid driver's license, valid state issued
identification card, valid U.S. passport or valid
military identification card; or
- Three forms
of I.D. that contain your current name and address, such
as mail, social security card, checkbook or bill. Other
acceptable forms of identification are a
voter registration card, a
W-2 Form (most recent), bank statement (most recent),
utility bills or other mail with your name & address
printed on it (No handwritten envelopes or documents
will be accepted)
vehicle registration card, or work identification
with photo
WHAT IS THE FEE:
- The fee for certified copies of death
records is $15.00 for
the first copy and $5.00 for each additional copy of the
same record when purchased at the same time. Payment
must be made in cash or a money order payable to the
City of Springfield. The Office of the City
Clerk also accepts Mastercard, Discover and American
Express. If you would like to charge your fee, please
provide this information on your Application. A
convenience fee (2.10%) will apply.
HOW
TO OBTAIN A DEATH RECORD BY MAIL OR BY PHONE:
-
The applicant
must send a written request for the record. Click
the link below to download the
application. The request must include the decedent’s
name, date and place of death, as well as the intended
use of the document and your relationship to the
decedent.
-
The request
must be signed by the applicant and can only be sent to
those who are entitled to obtain a copy. The required
fee(s) should also be
included. Mail your request to the Springfield City
Clerk's Office, 300 So. 7th Street, Room 106,
Springfield, Il. 62701-1688. You may also
fax your request with proper documentation to
217/789-2144.
APPLICATION FOR SEARCH OF DEATH RECORD |
