|
Birth Certificates are
confidential records. No information will be
provided over the telephone regarding Birth Certificates.
Pursuant to the Illinois Vital Records Act, only certain
individuals have legal access to birth certificates. The
Springfield City Clerk’s Office will only issue certificates
to authorized individuals. Vital Records are not
considered public information and, as such, are not subject
to the Freedom of Information Act.
If the birth occurred
after January 1, 1999, in the City of
Springfield, that record can be obtained at the Office of
the City Clerk. The application for a birth record must indicate
the requestor's relationship to the person and the intended
use of the document.
If the birth occurred prior to January 1,
1999, in Springfield, Sangamon County,
Illinois, you may contact the
Sangamon County Clerk's office
or the
Illinois Department of Vital Records.
WHO
MAY OBTAIN BIRTH RECORDS:
- The record
can be released to the person named on the record, if
they are 18 years of age or over.
- The parent,
if their name appears on the Birth Certificate as the
mother or father.
- A Legal
Guardian who possesses guardianship papers that are
signed by a judge.
- A Legal
Representative who is representing the person named on
the Birth Certificate or is representing his/her
parents.
- A court
order.
WHAT
IDENTIFICATION IS REQUIRED:
- The
applicant must show a picture I.D. Acceptable forms of
identification are
a valid driver's license, valid state issued
identification card, valid U.S. passport or valid
military identification card; or
- Three forms
of I.D. that contain your current name and address, such
as mail, social security card, checkbook or bill. Other
acceptable forms of identification are a
voter registration card, a
W-2 Form (most recent), bank statement (most recent),
utility bills or other mail with your name & address
printed on it (No handwritten envelopes or documents
will be accepted)
vehicle registration card, or work identification
with photo
WHAT IS THE FEE:
- The fee for birth records is $15.00 for
the first copy and $5.00 for each additional copy of the
same record when purchased at the same time. Payment
must be made in cash or a money order payable to the
City of Springfield. The Office of the City
Clerk also accepts Mastercard, Discover and American
Express. If you would like to charge your fee, please
provide this information on your Application. A
convenience fee (2.10%) will apply.
HOW
TO OBTAIN A BIRTH RECORD BY MAIL OR BY PHONE:
-
The applicant
must send a written request for the record. Click
the link below to download the
application. The request must include the person’s
name at birth, date of birth and parents’ names with
mother’s maiden name.
-
The request
must be signed by the applicant and can only be sent to
those who are entitled to obtain a copy. The required
fee(s) should also be
included. Mail your request to the Springfield City
Clerk's Office, 300 So. 7th Street, Room 106,
Springfield, Il. 62701-1688. You may also
fax your request with proper documentation to
217/789-2144.
APPLICATION FOR SEARCH OF BIRTH RECORD
WHAT
IF THE BIRTH OCCURRED IN ANOTHER COUNTY OR STATE:
To order a birth record online via the State of Illinois
Department of Vital Records, click
HERE
and you will be directed to the Department of Vital Records.
|
