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Current Meeting Summary

Committee of the Whole summary for 6/26/2018.

Presentation Documents

Meeting Documents

   Committee Agenda (6/26/2018)  

Summary of Agenda Items

2018-286

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-03-11– OUTGOING & RETURN ENVELOPES FOR A THREE-YEAR TERM WITH J.J. COLLINS’ SONS, INC. D/B/A J.J. COLLINS PRINTERS IN AN AMOUNT NOT TO EXCEED $143,903.10, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance authorizes accepts Contract UE19-03-11 for the purchase and delivery of outgoing and return mail envelopes for the City of Springfield Office of Public Utilities Finance Division Commercial Office from J.J. Collins’ Sons, Inc. d/b/a J.J. Collins Printers (“J.J. Collins”) for an amount not to exceed $143,903.10 over a three-year term. The Commercial Office will require approximately 5,100,000 outgoing envelopes and 3,000,000 return envelopes in order to process utility bills over a three year period. The ordinance amount includes a 10% printing overrun estimation to the base bid price to cover potential overruns. Overruns and underruns are customary in the printing industry. The envelops with be shipped in four (4) shipments per year for the Commercial Office. There were five bidders on this contract, only one was a local bidder. J.J. Collins not a local vendor. However, even with the local vendor preference applied, J.J. Collins was still the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
   2018-286.pdf  

2018-287

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-04-19 – PORTABLE DEMINERALIZER SERVICES FOR THE DALLMAN POWER PLANT AND INTERSTATE COMBUSTION TURBINE WITH SUEZ WTS SERVICES USA, INC. IN AN AMOUNT NOT TO EXCEED $1,250,000.00 OVER A FIVE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard recurring ordinance for portable demineralizer services. This ordinance accepts the low bid for Contract UE19-04-19 from Suez WTS Services USA, Inc. (“Suez WTS”) in an amount not to exceed $1,250,000.00 for the rental of portable demineralizer units on an as needed basis for a 5-year term for the Electric Division Electric Generation Department. Portable demineralizer unites are required to produce high purity water, using city water or RO product water as feedwater, in emergency situations when the Dallman or Unit 4 demineralizer systems cannot meet a high demand or require maintenance. Portable demineralizers also are required to provide adequate quantities of demineralized water to keep the Interstate Combustion Turbine on-line and producing electricity. The demineralizer services for the Dallman Power Station are estimated at $200,000.00 per year and Interstate Combustion Turbine is estimated at $50,000.00 per year. The contract is for five years with two annual extensions possible. There were 2 bidders on this contract & neither is a local vendor. Previously, MPW Industrial Water Services Inc. held the contract, starting in 2015
Agenda Type: Agenda Item
Department: CWLP
   2018-287.pdf  

2018-288

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-05-21 – TWO (2) DOUBLE BUCKET TRUCKS WITH DRAKE-SCRUGGS EQUIPMENT INC. IN AN AMOUNT NOT TO EXCEED $383,614.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-05-21 in an amount not to exceed $383,614.00, with Drake-Scruggs Equipment Inc. (“Drake-Scruggs”), for purchase of two double bucket trucks. These trucks will be used in everyday operations of the construction department of Electric Transmission & Distribution at Groth Street. Drake-Scruggs will provide and install two Versalift V)-355-MHI aerial platform lifts, steel line bodies and accessories on two current model year International MV607 cab chassis. These trucks replaces #230 (model year 2001, 72,329 miles & 13,545 hours) and #240 (model year 2001, 108,242 miles and 16,031 hours), which will be used as trade-ins on this purchase. There were 2 bidders on this contract. Both are local vendors.
Agenda Type: Agenda Item
Department: CWLP
   2018-288.pdf  

2018-289

AN ORDINANCE AUTHORIZING THE PURCHASE OF A S&C VISTA SOURCE-TRANSFER UNDERGROUND DISTRIBUTION SWITCHGEAR WITH MICRO-AT, MODEL 330 FROM S & C ELECTRIC COMPANY IN AN AMOUNT NOT TO EXCEED $62,641.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is for the purchase of the S&C Vista Source-Transfer Underground Distribution Switchgear with Micro-AT, Model 330 from S & C Electric Company in the amount of $62,641.00. This ordinance approves the purchase of source transfer underground distribution switchgear for Horace Mann. The equipment will provide Horace Mann with automatic transfer capability between two CWLP 12.5kV primary distribution circuits. In the event the primary source feeder goes out, the equipment will automatically switch over to the secondary source feeder and provide Horace Man with power so that there is not a prolonged outage. The S&C Vista Source-Transfer Underground Distribution Switchgear with Micro-AT, Model 330 is compatible with Horace Mann’s existing switches. Horace Mann will pay CWLP for the equipment and parts associated with this project; a purchase order (No. 52461) has been established and they are to pay within 30 days after the project is completed.
Agenda Type: Agenda Item
Department: CWLP
   2018-289.pdf  

2018-290

AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT PARTS FOR UNIT 4 PULVERIZERS FROM AMEC FOSTER WHEELER NORTH AMERICA CORP. IN AN AMOUNT NOT TO EXCEED $68,058.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of replacement parts for Unit 4 pulverizers. This ordinance approves the purchase of replacement parts for the Unit 4 pulverizers from AMEC Foster Wheeler North America Corp. (“Foster Wheeler”) in an amount not to exceed $68,058.00. These parts will replenish inventory items that were recently used for a rebuild of one of the Unit 4 pulverizers. These items have a long lead time & need to be kept on hand in the event of a failure. If a failure occurs & these parts are not available, Unit 4’s load could be reduced or forced off-line for up to 14 weeks. Foster Wheeler is the OEM for the pulverizers. They are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-290.pdf  

2018-291

AN ORDINANCE AUTHORIZING THE PURCHASE OF BOILER SEAL SKIRT AND POPCORN ASH SCREENS FOR UNIT 4 FROM AMEC FOSTER WHEELER NORTH AMERICA CORP. IN AN AMOUNT NOT TO EXCEED $179,290.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves the purchase of a boiler seal skirt and popcorn ash screens for the Unit 4 from AMEC Foster Wheeler North America Corp. (“Foster Wheeler”) in an amount not to exceed $179,290.00. The boiler seals at the furnace bottom. The boiler seal skirt needs to be replaced to ensure the proper combustion in the fire box and the ability to control draft by sealing the bottom of the boiler. The cost for the boiler seal skirt is $110,850.00 with a shipment date of approximately 6-12 weeks. The popcorn ash screens are located at the economizer outlet and economizer bypass. The popcorn ash screens are beyond their useful life and need to be replaced to ensure the SCR catalyst do not get prematurely plugged. The cost of the popcorn ash screens are a total of $68,440.00 with a shipment date of approximately 14 weeks. Foster Wheeler is the OEM for these items. They are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-291.pdf  

2018-292

AN ORDINANCE AUTHORIZING PAYMENT TO THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY IN THE AMOUNT OF $294,000.00 FOR ANNUAL AIR POLLUTION CONTROL TITLE V PERMIT FEES FOR THE REGULATORY AFFAIRS DIVISION, FOR THE OFFICE OF PUBLIC UTILITIESThis is an annual, recurring ordinance for an air pollution control permit from the Illinois Environmental Protection Agency (“IEPA”). This Ordinance authorizes payment in the amount of $294,000.00 to the IEPA for air pollution control Title V permit fees for the City of Springfield Office of Public Utilities Regulatory Affairs Division. The 1990 Amendments of the Clean Air Act required the State of Illinois to develop a comprehensive operating permit program for stationary sources of air pollution. This fee covers the Office of Public Utilities’ Power Plant facility at 3100 Stevenson Drive to include Dallman Units No. 31, 32, 33 and 4. Pursuant to the Clean Air Act Amendments, the State has implemented an annual permit fee program sufficient to raise funds to run the permit program and enforce permit provisions. The utility paid the same amount last year.
Agenda Type: Agenda Item
Department: CWLP
   2018-292.pdf  

2018-293

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $34,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENTFunds will be utilized to cover Lexipol consultant costs to update the Fire Department's "Standard Operating Guidelines" SOG's
Agenda Type: Agenda Item
Department: Public Safety
   2018-293.pdf  

2018-294

AN ORDINANCE AUTHORIZING EXECUTION OF A PROGRAM FUNDING AGREEMENT WITH THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY FOR GRANT FUNDS IN THE AMOUNT OF $75,000.00 FOR THE ABANDONED RESIDENTIAL PROPERTY MUNICIPAL RELIEF PROGRAM FOR THE OFFICE OF PUBLIC WORKSWHEREAS, the Mayor of the Sponsor and the City Clerk of the Sponsor are hereby authorized and empowered to execute and deliver in the name of or on behalf of the Sponsor the Agreement and any and all amendments, modifications and supplements thereto, and to execute and deliver such additional documents, instruments and certificates, as may be necessary or desirable for the Sponsor to perform its obligations under the Agreement.
Agenda Type: Agenda Item
Department: Public Works
   2018-294.pdf  

2018-296

AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP OR RECYCLED(No description available)
Agenda Type: Agenda Item
Department: Finance
   2018-296.pdf  

2018-297

AN ORDINANCE AUTHORIZING ACCEPTANCE OF RFP VM18-13 WITH MOTOR PARTS AND EQUIPMENT CORPORATION D/B/A NAPA AUTO PARTS FOR A TURNKEY PARTS STORE OPERATION FOR AN AMOUNT NOT TO EXCEED $4,950,000.00 FROM AUGUST 1, 2018, THROUGH JULY 31, 2021, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance authorizes the acceptance of RFP VM18-13 Turnkey Parts Store Operation between the City of Springfield and Motor Parts & Equipment Corporation, D/B/A/ NAPA Auto Parts, in an amount not to exceed $4,950,000. The contract period is August 1, 2018 through July 31, 2021. This contract replaces the contract extension previously authorized by Ord. 262-05-17
Agenda Type: Agenda Item
Department: Finance
   2018-297.pdf  

2018-298

AN ORDINANCE AUTHORIZING EXECUTION OF GRANT AGREEMENT CHDO #15-03 WITH KING'S COURT, LP FOR USE OF THE CITY'S HOME FUNDS, IN AN AMOUNT NOT TO EXCEED $158,000.00, FOR REHABILITATION OF PROPERTY LOCATED AT 2641 E. COOK STREET, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe City is a Participating Jurisdiction under the regulations of the U.S. Dept. of HUD's HOME program which serves low-income persons by providing affordable housing. Affordable Housing is an eligible activity for HOME program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's HOME funds under 24 CFR Part 92 and under Title 2 of the Cranston-Gonzalez National Affordable Housing Act and meets HUD's regulations of housing for low-income persons.
Agenda Type: Agenda Item
Department: Finance
   2018-298.pdf  

2018-295

AN ORDINANCE AUTHORIZING REPAIR AND REFURBISHMENT OF PW-80, A 2000 INTERNATIONAL GRAPPLE TRUCK FROM MONSON TRUCK AND TRAILER REPAIR INC. FOR AN AMOUNT NOT TO EXCEED $96,840.67 FOR THE OFFICE OF PUBLIC WORKS This ordinance will authorize the repairs and refurbishment of PW-80 a 2000 International Grapple truck. The truck will be completely overhauled and ready for use later this year. Our Fleet Garage has deemed it worthy of such repairs as the cost to replace with a new unit is near $180,000.00. This expense will be accommodated by the equipment loan proceeds passed with ordinance 208-06-17.
Agenda Type: Agenda Item
Department: Public Works
   2018-295.pdf