6. Ordinances, Resolutions, and Motions
Form. Ordinances and resolutions shall be presented to the Council only in printed or typewritten form.
Single-Subject Rule; Exceptions. No ordinance except an appropriation ordinance, an ordinance adopting or embodying an administrative or governmental code, or an
ordinance adopting a code of ordinances, shall relate to more than one subject, which shall be clearly stated in its title.
Funding. All ordinances authorizing an expenditure of money shall include the exact source of the funds to be expended.
Approval by Office of the Corporation Counsel. All ordinances and resolutions shall be “Approved as to legal sufficiency” by the Office of the Corporation Counsel.
Such approval shall be so indicated by signature on the last page of the ordinance before presentation to the Council.
Distribution of Ordinances. The Clerk shall prepare copies of all proposed ordinances for distribution to all members of the Council at least twenty-four (24) hours
before the Council meeting at which the ordinance is to be introduced.
Introduction and First Reading. Any member of the Council, including the Mayor, may introduce an ordinance or resolution for consideration by the Council. An ordinance
or resolution may be jointly sponsored by members of the Council. The proposed ordinance or resolution shall be filed in the Clerk’s Office at least two business days prior
to the Council meeting day at which the ordinance or resolution is to be first read. The Clerk shall schedule the ordinance or resolution for first reading at the next
scheduled perfunctory session of the Council. The ordinance or resolution shall not be debated during first reading, except as provided in Section 6.11 of these Rules.
Committee of the Whole. The Committee of the Whole shall consist of all members then holding office on the Council except the Mayor. All ordinances or resolutions
scheduled for first reading on the Agenda shall be assigned to the Committee of the Whole for review at its next regularly scheduled meeting.
Committee Review. The Committee of the Whole shall take such action as is necessary to review the ordinances and resolutions before the committee and may adopt such
amendments as the committee deems appropriate for each ordinance or resolution. A vote of six members of the committee shall be necessary to take committee action. If the
committee takes action on an ordinance or resolution by recommending “to approve” or “not to approve,” the ordinance or resolution shall be submitted to the Council for
final action at the next meeting of the Council, and the Clerk shall place the ordinance or resolution on the Council Order of Business for final action. If the committee
takes no action on an ordinance or resolution, the ordinance or resolution shall remain on the committee agenda. However, any ordinance or resolution that remains in
committee longer than 180 days from the date of initial assignment to the committee shall be removed from the committee’s agenda, unless within the 180-day period, a majority
of the committee agrees to extend the time period for consideration of the ordinance or resolution an additional 180 days.
Consent Agenda. The Committee of the Whole may assign any ordinance or resolution recommended for final action to the consent agenda, which shall be so designated by
the Clerk. The consent agenda may be adopted by an omnibus vote of the Council. Any member of the Council, upon review of the consent agenda, may request an item be removed
from the consent agenda and voted on separately by the Council.
Council Consideration for Final Action. Each proposed ordinance or resolution set for final action and not on the consent agenda shall be read again by title under
the Council Order of Business “Debate agenda - final action,” prior to the Council’s consideration and vote. The Council shall undertake such debate as the Council deems
necessary during its consideration.
Emergency Passage. Ordinances introduced at a Council meeting shall not be finally acted upon until at least the next official meeting, except that emergency
ordinances may be acted on immediately, provided that any emergency ordinance is accompanied by a written or oral explanation describing the nature of the emergency. An
affirmative vote of at least two-thirds (2/3) majority (8 votes) of the members of the Council then holding office shall be required for the final passage of an emergency
ordinance. Pursuant to Section 4-6 of the Ordinance providing for the Mayor/Aldermanic form of government for the City of Springfield (§31.11 of the City Code of Ordinances),
the Mayor shall vote in those instances where an extraordinary majority is required to adopt the ordinance, resolution, or motion.
Recording of Votes. The ayes and nays shall be taken upon the passage of all ordinances and resolutions and entered upon the official record of the Council by the
Clerk. The roll call vote may be taken by an electronic voting machine under the supervision of the Clerk provided, however, any alderman may request an oral roll call vote
on any ordinance, resolution, or motion pending before the Council. Ordinances and resolutions may be consolidated and passed in an omnibus vote by the Council.
Majority Vote Required. The passage of all ordinances for whatever purpose, and of any resolution or motion (1) to create any liability against the City or (2) for
the expenditure or appropriation of its money shall require the concurrence of a majority of all members then holding office on the Council including the Mayor, unless
otherwise expressly provided by the Municipal Code or any other act or ordinance governing the passage of any ordinance, resolution, or motion. When any vote is called each
Council member shall respond “yes (aye),” “no (nay),” or “abstain.”
Requirement for Removing Ordinance from Table. In the event a proposed ordinance or resolution is tabled by the Committee of the Whole, a two-thirds vote of the
Council shall be necessary to remove it from the table for consideration.
Number Ordinances and Resolutions. Upon passage, the Clerk shall assign a number to each ordinance or resolution.
Ordinance Passage and Procedure. When passed by the Council, an ordinance shall be signed by the Mayor and be attested to by the Clerk and it shall be immediately
filed and thereafter preserved in the Office of the City Clerk.
Requests for Ordinances and Legal Opinions. The Clerk, City Treasurer, or any member of the Council may request the Office of the Corporation Counsel to prepare
proposed ordinances and resolutions. Such ordinances shall be placed on the Agenda of the next scheduled Council meeting, provided the ordinance can be drafted and
distributed to members of the Council in accordance within the time frames set forth in Section 6.5 and Section 6.6 of these Rules. Any member of the Council may request
written legal opinions relating to City business from the Office of the Corporation Counsel. Upon receiving requests for a proposed ordinance or a written legal opinion, the
Office of the Corporation Counsel shall distribute the subject ordinance or written legal opinion to all members of the Council so that all members of the Council may be
fully informed of the status of City affairs. Any member of the Council may, for purposes of inquiry, request verbal opinion or advice on City legal matters directly from
the Corporation Counsel.
Fiscal Notes. Prior to consideration by the Committee of the Whole, the Office of Budget and Management shall prepare a brief explanatory statement or note that
shall include a reliable estimate of the anticipated change in expenditures or revenues to the City under its provisions and whether such expenditures or revenues shall be
recurring in nature during future budget years. If an ordinance authorizes capital expenditures or appropriates funds for capital expenditures, a statement shall be prepared
by the Office of Budget and Management specifying by budget year any principal and interest payments required to finance such capital expenditures. These statements or notes
shall be known as “fiscal notes.” Prior to consideration by the Committee of the Whole, each proposed ordinance or resolution shall be accompanied by a fact sheet that shall
include a summary of the proposed ordinance or resolution, the name of the contact person (who shall be the department director or the director's designee for the office
requesting the proposed ordinance or resolution or the Alderman requesting the proposed ordinance or resolution), and the fiscal impact of the proposed ordinance or
resolution, including the fiscal note, which fact sheet shall be executed by the sponsor of the proposed ordinance or resolution or the Council Coordinator, if the sponsor
is an Alderman.