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Current Meeting Summary

City Council summary for 10/17/2017.

Presentation Documents

Meeting Documents

   City Council Zoning Agenda (10/17/2017)  

Summary of Agenda Items

2016-450

AN ORDINANCE RESCINDING ORDINANCE 121-04-16 AND AUTHORIZING A CONTRACT FOR SALE OF REAL ESTATE WITH AREC 1, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR ACQUISITION OF A PARCEL OF REAL ESTATE LOCATED AT 1032 ADLAI STEVENSON DRIVE AT NO COST TO THE CITY FOR THE ELEVENTH STREET EXTENSION PROJECT AND AUTHORIZING A CONTRACT WITH AREC 1, LLC, FOR PURCHASE OF ADJOINING EXCESS LAND AT 1026 ADLAI STEVENSON DRIVE FOR AN AMOUNT OF $4,078.00This ordinance rescinds Ordinance 121-04-16 and aproves the acquisifon of one parcel located at 1032 Adlai Stevenson Drive. The appraised value of the parcel is $144,606.58. The acquisition of said real estate is for public purposes, specifically, the 11th Street extension from Stevenson Drive to Lincolnshire Boulevard. The Seller, AREC 1 (U-Haul), will purchase the adjoining excess land at 1026 Adlai Stevenson Drive (valued at $225,000) from the City for the amount of $4,078.00
Agenda Type: Agenda Item
Department: Public Works

2017-444

AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO POLICE PURSUIT VEHICLES IN THE AMOUNT OF $57,546.00 PLUS $10,384.00 TO EQUIP SAID VEHICLES FOR A TOTAL AMOUNT NOT TO EXCEED $67,930.00 UNDER STATE CONTRACT PSD 4018432 FROM LANDMARK FORD, INC. FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance will authorize the purchase of 2 police pursuit vehicles from Landmark Ford Inc., Utilizing the State of Illinois joint purchasing contract, for an amount not to exceed $57,546.00. Additional outfitting of both vehicles by Landmark Ford has been quoted at $10,384.00. Restricted Justice Assistance Grant (JAG) Funds will be used for this project.
Agenda Type: Agenda Item
Department: Public Safety
   2017-444.pdf  

2017-445

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS ON BEHALF OF ITS UNIVERSITY OF ILLINOIS AT SPRINGFIELD POLICE DEPARTMENT, AND THE CITY OF SPRINGFIELD, SPRINGFIELD POLICE DEPARTMENT TO PROVIDE LAW ENFORCEMENT SERVICES TO ONE ANOTHER ON AN AS-NEEDED BASIS The City of Springfield, through its Springfield Police Department and the Board of Trustees of the University of Illinois on behalf of its University of Illinois at Springfield Police Department (collectively "the Parties") desire to provide law enforcement support to one another on an as-needed basis; therefore, it is necessary to execute an Intergovernmental Agreement to set for the terms and conditions for the Parties
Agenda Type: Agenda Item
Department: Public Safety
   2017-445.pdf  

2017-446

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.156(a) PERTAINING TO RIGHT-OF WAY WIDTH FOR KUHN FARM ADDITION MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving/denying the variance request for Section 153.156(a) - Right-of-way of streets, to reduce the required right· of-way along Old Jacksonville Road from 60 feet from the centerline to 45 feet from the centerline, as shown on the location and sketch map. The subdivision is located on the south side of Old Jacksonville Road, just west of Fraase Road
Agenda Type: Agenda Item
Department: Public Works
   2017-446.pdf  

2017-447

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.158(b)(2) PERTAINING LOT ARRANGEMENT AT CORGAN MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving/denying the variance request for Section 153.158(b)(2) to allow two lots (each lot is proposed to contain a duplex for a total of 4 dwelling units in the subdivision) to share one common access point to Archer Elevator Road. The land subdivision committee and regional planning commission recommend approval of the variance request. The subdivision is located on the east side of Archer Elevator Road in the southwest corner of Thornhill Subdivision, just south of Barrington Dr.
Agenda Type: Agenda Item
Department: Public Works
   2017-447.pdf  

2017-449

AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD TO ISSUE A QUIT CLAIM DEED FOR THE SALE OF RIGHTS-OF-WAY AND EASEMENTS FOR VARIOUS PROPERTIES OBTAINED BY THE CITY AS A RESULT OF THE CAPITAL CITY RAILROAD RELOCATION AUTHORITY ACT TO UNION PACIFIC RAILROAD FOR 100% OF THE ASSESSED VALUATION FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESThis ordinance is for the sale of right-of-way and easements for Parcels SP 3247 3.a, SP 3247 4.a, and SP 3247 5.a. These parcels are located on the east side of the tracks at Spruce, Cedar and Pine Streets. The sale of said real estate is for the High Speed Rail Project. The parcel sale prices are for the appraised amounts
Agenda Type: Agenda Item
Department: Public Works

2017-448

AN ORDINANCE ADOPTING THE 2017 ARTERIAL ROADWAY NETWORK PLAN PURSUANT TO SECTION 153.107 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE OFFICE OF PUBLIC WORKSThe ordinance approves a map reflecting the present and proposed arterial roads for future land development. This plan helps establish an efficient road network for future expansion of the City of Springfield. The City of Springfield Office of Public Works and the Springfield Sangamon County Regional Planning Commission have been working together with the private sector including The Greater Springfield Chamber of Commerce, Capital Association of REALTORS, Springfield Area Home Builders Association and representatives of various engineering companies to prepare this Arterial Roadway Network Plan
Agenda Type: Agenda Item
Department: Public Works
   2017-448.pdf  

2017-450

AN ORDINANCE AUTHORIZING PURCHASE OF A 2015 TYMCO SOOX REGENERATIVE STREET SWEEPER FROM EJ EQUIPMENT, INC. FOR AN AMOUNT NOT TO EXCEED $190,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of a 2015 Tymco SOOX Regenerative Street Sweeper. The funding will be from the loan proceeds. The unit to be purchased is used, but only has 454 sweeping hours of use. This unit was repossessed from a contractor (not local) and has been through EJ's shop and has been refurbished. The Public Works department had this unit in for a demonstration on September 20 and 21 and Fleet Maintenance also examined the unit while it was in Springfield. EJ Equipment is offering a one-year warranty on the sweeper apparatus, which would be standard with a new purchase. Purchase of this unit saves approximately $70,000 compared to a new sweeper.
Agenda Type: Agenda Item
Department: Public Works
   2017-450.pdf  

2017-451

AN ORDINANCE AUTHORIZING EXTENSION OF CONTRACT #PW17-16 WITH LAKE AREA DISPOSAL AND WASTE MANAGEMENT OF ILLINOIS, INC. FOR 2017 FALL LEAF COLLECTION SERVICES IN AN AMOUNT NOT TO EXCEED $262,300.00 FOR THE OFFICE OF PUBLIC WORKSTo execute a renewal of last years contract with Lake Area Disposal and Waste Management of Illinois for the 2017 Fall Leaf Pick Up. Both vendors have accepted the same terms and pricing. Waste Management will handle the Northeast, Northwest & Southwest quadrants and Lake Area will take care of the Southeast quadrant
Agenda Type: Agenda Item
Department: Public Works
   2017-451.pdf  

2017-452

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH SPRINGFIELD TOWNSHIP FOR ANNEXATION OF PROPERTY LOCATED AT 3298 TERMINAL AVENUE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-452.pdf  

2017-453

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 2322 EAST LAKE SHORE DRIVE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-453.pdf  

2017-454

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 38 HAZEL DELL LANE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-454.pdf  

2017-455

AN ORDINANCE AUTHORIZING A FIVE-YEAR RENEWAL OF AN AGREEMENT WITH SIRSIDYNIX TO PROVIDE INTEGRATED SERVICES TO LINCOLN LIBRARY IN AN AMOUNT NOT TO EXCEED $254,157.00 FROM MARCH 1, 2018, THROUGH FEBRUARY 28, 2023SirsiDynix provides comprehensive hosting, component maintenance, and upgrades for an integrated library system. It is comprised of database software programs that interact with graphical user interfaces to accomplish essential library functions including materials acquisitions, bibliographic data entry, circulation tracking and public access to library collections. This contract renewal would allow Lincoln Library to continue to utilitze the SirsiDynix soft
Agenda Type: Agenda Item
Department: Finance
   2017-455.pdf  

2017-456

A RESOLUTION ESTIMATING REAL PROPERTY TAXES TO BE LEVIED AGAINST FISCAL YEAR 2018 AND FINANCE EXPENDITURES FOR FISCAL YEAR 2019This resolution must be passed at least 20 days before passage of the levy per statute (35 ILCS 200/18-60). It is an estimate and does not prevent any subsequent change in the total dollars. The City estimates its aggregate levy, excluding debt service, as $22,139,876.00
Agenda Type: Agenda Item
Department: Finance
   2017-456.pdf  

2017-457

AN ORDINANCE AUTHORIZING ADDITIONAL PAYMENT OF $10,399.24 FOR A TOTAL AMOUNT NOT TO EXCEED $68,399.24 TO PGAV PLANNERS FOR DETERMINATION OF THE FEASIBILITY OF IMPLEMENTING THE PEORIA ROAD I ROUTE 66 TAX INCREMENT FINANCING DISTRICT FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe delay in the originaly scheduled process for the Peoria Road TIF Redevelopment Plan necessitated a series of tasts that were beyond the original scope of services in the PGAV agreement
Agenda Type: Agenda Item
Department: Finance
   2017-457.pdf  

2017-458

AN ORDINANCE AUTHORIZING THE CREATION OF AN EXTERIOR REHABILITATION PROGRAM UTILIZING FAR EAST TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $100,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTOPED proposes a 50/50 matching grant up to $15,000 per qualified homeowners in t he Far East TIF District to be used for exterior rehabilitation.
Agenda Type: Agenda Item
Department: Finance
   2017-458.pdf  

2017-459

AN ORDINANCE AUTHORIZING THE CREATION OF A FIRST RESPONDER HOME PURCHASE AND NEW CONSTRUCTION GRANT PROGRAM IN THE FAR EAST TAX INCREMENT FINANCING DISTRICT UTILIZING FAR EAST TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $100,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTFinancial assistance for first responders who qualify for the program in an amount not to exceed $20,000 per application with a 5-year recapture period
Agenda Type: Agenda Item
Department: Finance
   2017-459.pdf  

2017-460

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "A" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY 2266 S. 6TH, LLC D/B/A THE NEIGHBORS LOCATED AT 2266 S. 6TH STREETThis ordinance is to decrease the number of Class "A" liquor licenses by one due to closure of business by 2266 S. Sixth, LLC d/b/a The Neighbors located at 2266 S. Sixth Street. A Class "A" liquor license is a tavern license allowing the license to sell for onsite consumption from glass or pitcher only until 1 :00 a.m.
Agenda Type: Agenda Item
Department: General City Business
   2017-460.pdf  

2017-461

AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 2 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $488,032.00 UNDER CONTRACT UE17-02-96 WITH APACHE INDUSTRIAL UNITED, INC. FOR DALLMAN POWER PLANT UNIT 31/32 SELECTIVE CATALYTIC REDUCTION ("SCR") AND SCRUBBER DUCTWORK SYSTEMS REPAIRS FOR A TOTAL AMOUNT PAYABLE OF $986,486.00 FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance authorizes Change Order #2 and additional funding for a total contract amount not to exceed $986,486.00 with Apache Industrial United, Inc. ("Apache Industrial"). Apache was contracted to provide labor and materials to remove and dispose of damaged lagging and insulation from the Dallman Power Plant Units No. 31 and 32 SCR system outer covering and scrubber ductwork system. This contract also approved services to install new insulation and lagging. The bid contract was for approximately a 3,200 square foot area and included a quote for a per square foot price for extra repairs, other lagging and insulation repairs quoted at $75.50. Change order No. 1 was due to several factors including extensive wind damage after the original bid was awarded and hidden damage from leaking ductwork that was uncovered during demolition of the old materials. The additional issues and work were not reasonably foreseen at the beginning of the contract and covered approximately an additional 3,402 square foot area . This Change order No. 2 is due to the extensive degradation of the insulation and lagging on the 31 and 32 scrubber ductwork. These additional issues and work were also not reasonably foreseeable at the beginning of the contract and covers approximately 6,464 square feet. The initial purchase with Apache was for $241,603.00. Ordinance No. 330-07-17 approved an additional $256,851.00. This Ordinance approves an additional $488,032.00 for a total amount payable under said contract to $986,486.00
Agenda Type: Agenda Item
Department: CWLP
   2017-461.pdf  

2017-462

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UW18-08-36-WOOD CHIPPING AND DISPOSAL AT LAKE SERVICES MAINTENANCE DIVISION WITH REX D. EVANS AKA EVANS CARTAGE TRUCKING IN AN AMOUNT NOT TO EXCEED $85,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts the low evaluated bid for Contract UW18-08-36 from Rex D. Evans aka Evans Cartage Trucking ("Evans") for the wood chipping and disposal for Lake Services Maintenance Division. This contract authorizes the utility to spend up to $85,000.00 over the two-year contract term for these services. Evans will perform the supervision, labor and equipment to chip, load, transport and dispose the wood at an EPA approved disposal site. The wood is from the Lake Springfield area. This contract will extend over two fiscal years; $35,000.00 for FY18 and $50,000.00 for FY19. There were 5 bidders on this contract. Evans has a Springfield office and will receive local vendor preference over the other 4 bidders. With the 5% local vendor preference applied, Evans was the low evaluated bidder
Agenda Type: Agenda Item
Department: CWLP
   2017-462.pdf  

2017-463

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE18-07-33 - UNIT 31 & 32 RESTUDDING & REFRACTORY WITH G.R.P. MECHANICAL COMPANY, INC. IN THE AMOUNT OF $2,246,353.87, FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance accepts the low bid for Contract UW18-07-33 in the total amount of $2,246,353.87 with G.R.P. Mechanical Company Inc. for the repair and replacement of Dallman Units 31 and 32 cyclones, firebox studs, and refactory. It has been determined that the existing studs and refactory are beyond their effective life. New stud and refactory are needed to protect the cyclone tubes and lower fire box tubes from erosion, corrosion and which would eventually lead to tube failures. Price of Re-studding: Price of Standard SIC Refactory of all areas: Price of using BFA Refactory Allowance for Field Modification - 10% $1,642,348.00 $ 210,197.99 $ 189,593.89 $ 204.213.99 $2,246,353.87 There were three bidders on the contract. None of the bidders were local vendors. The other two bidders either failed to meet specifications or were determined to be non-responsive, therefore, G.R.P. Mechanical Company was awarded the bid on this contract
Agenda Type: Agenda Item
Department: CWLP
   2017-463.pdf  

2017-464

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE18-08-37 - ELECTRIC CONSTRUCTION CONTRACT SERVICES FOR ELECTRIC TRANSMISSION AND DISTRIBUTION DIVISION FOR PLANNED REPAIRS WITH EGIZll ELECTRIC, INC. A DIVISION OF EEi HOLDING CORPORATION AND THE LE. MYERS CO. AND FOR REPAIRS CAUSED BY NATURAL DISASTERS WITH EGIZll ELECTRIC, INC., THE L.E. MYERS CO. AND PAR ELECTRICAL CONTRACTORS INC. IN AN AMOUNT NOT TO EXCEED $250,000.00 FOR THE ELECTRIC DIVISION FOR OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE18-08-37 with Egizii Electric, Inc., a Division of EEi Holding Corporation ("Egizii"), The L.E. Myers Co. ("Myers"), and PAR Electrical Contractors, Inc. ("PAR") in the amount of $250,000.00 for electric construction services for the City of Springfield Office of Public Utilities Electric Division Transmission and Distribution Department. Contractual services include supervision, tools, equipment and labor that are needed for the construction, repair, servicing and maintenance of the utility's electric transmission and distribution systems to include traffic systems, transmission and distribution systems and substations, as needed. This contract awards all planned repairs to the two lowest bidders, Egizii and Myers. For repairs that are caused by a natural disaster, the contract is awarded all three bidders, Egizii, Myers, and PAR. Services to be provided under this contract are not guaranteed and will only be used as necessary. This contract will be in effect upon signatures and will remain in effect for two years. Of the three bidders, Egizii is the only local vendor
Agenda Type: Agenda Item
Department: CWLP
   2017-464.pdf  

2017-465

AN ORDINANCE AUTHORIZING PAYMENT TO CDW GOVERNMENT LLC FOR SOFTWARE ASSURANCE RENEWAL FOR MICROSOFT SERVER AND DATABASE SOFTWARE FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $79,642.77 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance authorizes the payment to CDW Government LLC ("CDWG") for Software Assurance renewal for Microsoft Server and Database Software in an amount not to exceed $79,642.77. Software Assurance is for maintenance fees and updates. The Microsoft Server and Database software are used for corporate applications by Information Systems Division, Electric Division, and Springfield Police Department This software is utilized for Virtualization, Application Development, SQL Databases, and Active Directory. This renewal is for a one-year term. The State of Illinois solicited bids and allows municipalities to share in the bulk cost savings by ordering off of such contracts. This purchase is from CMS joint purchasing contract CMS6945110 CDWG is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-465.pdf  

2017-466

AN ORDINANCE APPROVING A PROPOSAL WITH IBIDEN CERAM ENVIRONMENTAL, INC. IN THE AMOUNT OF $436,000.00 FOR THE PURCHASE OF 56 NEW UNIVERSAL CATALYST MODULES FOR DALLMAN POWER PLANT UNIT NOS. 31, 32, AND 33 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of 56 new universal catalyst modules. This ordinance accepts a proposal in the amount of $436,000.00 from Ibiden Ceram Environmental, Inc. (Ceram) for the purchase of 56 new universal catalyst modules for Dallman Power Plant Units 31, 32, and 33 Selective Catalytic Reduction (SCR) system for the Electric Generation Department for the Office of Public Utilities. The catalyst is the nitrogen oxide (NOx) removing portion of the SCR system, which must be in proper operating condition in order to comply with NOx removal requirements as mandated by the United States and Illinois Environmental Protection Agencies. Under the proposal, Ceram will provide new universal catalyst modules to be used in Dallman Unit No. 31, 32, and 33 Currently our catalyst inventory is not sufficient numbers to be able to replace an SCR layer in case of an emergency. This purchase will allow sufficient supply. In addition to delivery of the 56 new universal catalyst, Ceram will also provide cover grates for the 56 modules and an additional 50 cover grates to replace damaged ones. CERAM is the original equipment manufacturer for the catalyst used in the SCR system. They are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-466.pdf  

2017-468

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR KALL RESTAURANTS, LLC D/B/A LOUKINENS ON 4TH LOCATED AT 517 S. 4TH STREETThis ordinance is to increase the number of Class "D" liquor licenses by one for Kall Restaurants, LLC d/b/a Loukinens on 4th, located at 517 S 4th Street. A Class "D" liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only until 1 a.m.
Agenda Type: Agenda Item
Department: General City Business
   2017-468.pdf  

2017-469

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HIP ADVERTISING FOR AN ADVERTISING CAMPAIGN FROM MID OCTOBER 2017 THROUGH FEBRUARY 2018 FOR AN AMOUNT NOT TO EXCEED $161,559.45 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUAn ordinance authorizing the execution of an agreement between the City of Springfield's Convention and Visitors Bureau and HIP Advertising to execute an advertising campaign that will begin mid-October 2017 through February 2018 for an amount not to exceed $161,559.45. The campaign will include finalizing creative designs, media negotiation and placements, monitoring all ad campaigns and reporting back on the successes. In addition, the contract provides a contingency for implementation of any other SCVB marketing needs. The department currently has 5 vacant staff positions, 4 of which aid in the marketing efforts. HIP will carry out the marketing efforts into the holiday season and into the bicentennial year.
Agenda Type: Agenda Item
Department: Finance
   2017-469.pdf  

DOC. 017-036

1901 W. JeffersonPetitioner desires to place a pre-built UPS Access Point Locker against the rear of the existing building on an existing concrete slab, to allow nearby residents to pick up delivered packages outside of standard working hours, preventing package theft from residential properties while residents are at work. To be in compliance with the zoning ordinance, petitioner requests a variance of Sections 155.001, Definitions, Lot, to allow two principal uses on a lot- the existing gas station/convenience store and a 57 square foot UPS Access Point locker, and Section 155.068 (a), to locate the locker adjacent/contiguous to the rear of the convenience store instead of the six foot separation required.
Agenda Type: Docket Item
Department: Public Works
   2017-036 1901 W Jefferson.pdf  

DOC. 017-037

4440 Wabash Avenue The petitioner desires to construct a new building on the vacant parcels to perform automotive repair and restoration services, including auto body repair and enclosed paint booth as well as mechanical services and automotive retail parts sales. To be in compliance with the zoning ordinance, petitioner requests reclassification to B-2 and a variance of Section 155.001, Definitions, Lot, to allow more than one principal use on a lot: automotive repairs and automotive paint restorations and repairs; and automotive retail part sales (Car Quest). If reclassification is not deemed appropriate, petitioner further petitions for a use variance to allow automotive mechanical repair, detail shop, auto body shop restoration including enclosed paint booth and automotive parts retail sales.
Agenda Type: Docket Item
Department: Public Works
   2017-037 4440 Wabash Ave.pdf  

DOC. 017-039

110 W. Jefferson, 108 W. Jefferson, and 104 W. Jefferson/121 N. 1ST Street The petitioner desires to demolish the back portion of the auto body shop, pave the demolished area as well as the existing lot to the West and create commercial parking ; and to re purpose the vacant building (121 N 1st St) to relocate the Butternut Hut tavern to include building an outdoor seating area overlooking the Capitol Complex to the South as well as a seasonal patio addition; 108 W. Jefferson is currently operated as a cafe/deli, to the Northwest side of the cafe/deli will be a outdoor patio; 108 W. Jefferson St will continue the use of 2 2nd floor apartments. Petitioner requests S-3, a Conditional Permitted Use pursuant to 155.032 (c)(2) and 155.184 to allow the continued use of a commercial parking lot for the existing North portion of Parcel 1, and for the newly created parking spaces on Parcel 3 and 4; and a variance of Section 155.001, Definitions, Lot, to allow more than 1 principal use on a zoning lot: a tavern, a cafe/deli with 2 apartments located on the 2nd floor, and a commercial parking lot on North portion of Parcel 1, and located on Parcel 3 and 4, and a variance of 155.184 (a) for Parcels 3 and 4 as the use does not have direct access upon a street providing a minimum of 1 full traffic lane for each direction of traffic flow permitted as required by Code, but rather contains access to an alley way which contains access to the street; and variance of 155.184 (a) for Parcel to allow the continued ingress/egress I lane parking access, and variance of 155.300, General Sign Regulations, Definitions, (c)(lO), Prohibited Signs: Unoccupied Premises, to allow the signs for 121 N 1st St to remain on the property and updated with new signage that would be matching the current dimensions, and variance of 155.324 (b), Projecting Signs, to allow continued use of an oval projecting sign attached to the building measuring approximately 7' by 4' and projecting approximately 8' over the sidewalk, and for the existing canopy containing signage, the canopy projects approximately three feet over the sidewalk and is approximately 17' in length.
Agenda Type: Docket Item
Department: Public Works
   2017-039 110 108 104 W Jefferson 121 N 1st.pdf  

2017-471

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UE 18-08-39- SEVEN PINES UNDERGROUND ELECTRIC REBUILD WITH EGIZII ELECTRIC, INC. A DIVISION OF EEl HOLDING CORPORATION IN AN AMOUNT NOT TO EXCEED $678,000.11 FOR OFFICE OF PUBLIC UTILITIES This ordinance accepts Contract UE18-08-39 with Egizii Electric, Inc., a Division of EEI Holding Corporation (“Egizii Electric”) in the amount of $678,000.11 for Seven Pines Underground Electric Rebuild for the Office of Public Utilities. Contractual services include labor, equipment, supervision, and tools to rebuild and upgrade the underground electric infrastructure in the Sevens Pines area (Pinebrook Subdivision) in Springfield. The project boundaries are roughly Westchester Boulevard, the bike trail north of Seven Pines Road, Chatham Road, and Luka Court. The area has experienced multiple failures in recent years. The current direct buried underground electric cable was installed in the 1970’s and is at the end of its useful life. The new cable and conduit system will provide for significant increase in electric reliability and ease of maintenance. The average life cycle of new cable is approximately 40 years. Egizii Electric was the only bidder and is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-471.pdf  

2017-472

AN ORDINANCE APPROVING A PROPOSAL WITH FLSMIDTH USA, INC. TO PURCHASE EQUIPMENT FOR DALLMAN UNIT 33 SCRUBBER HYDROCLONES REPLACEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $80,116.00 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts a Proposal No. 99682 in the amount of $80,116.00 from FLSmidth USA, Inc. (FLSmidth) for the purchase of equipment for the Dallman Unit 33 Scrubber Hydroclones Replacement Project. Unit 33 Scrubber uses hydroclones to separate the process slurry into reusable slurry that is sent back to the process and slurry that is ready for making gypsum. Currently, Unit 33 Scrubber utilizes hydroclones that are highly inefficient because of age and parts obsolescence. This inability of the hydroclone system to perform efficiently creates much more waste water to be treated in the waste water treatment facility than was originally designed. It has been determined that replacement of these hydroclones would ultimately save money by reducing water needed to be treated in the waste water treatment system. Dallman Units 31/32 and Unit 4 already have FLSmidth equipment installed. By installing FLSmidth equipment at the Unit 33 Scrubber, it would allow consistent operation across all units therefore, reducing the amount of operation and maintenance training required and with all the units using the same equipment, this would allow for sharing of parts and reducing cost of inventory. The equipment purchased on this ordinance is expected to be onsite by the end of January 2018. FLSmidth a sole source of this equipment and they are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-472.pdf  

2017-473

AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT FOR TELECOMMUNICATIONS CONTRACT SERVICE WITH THE STATE OF ILLINOIS, DEPARTMENT OF INNOVATION AND TECHNOLOGY ("STATE") FOR 2200 CHURCHILL ROAD FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for Ethernet service from the City’s fiber optic telecommunications system. This ordinance authorizes the City to provide telecommunications service to the State of Illinois, Department of Innovation and Technology (“State”), in exchange for payment by the State to the City in an estimated amount of $105,550.00 over 5 years. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City’s network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. The State has requested a 1 Gig (1000 Mbps) connection from the State of Illinois Data Center, 201 W. Adams Street, to the State of Illinois Department of Healthcare and Family Services, 2200 Churchill Road. For this service, the State will pay an installation charge of $24,550.00 plus pay $1,350 per month for the term of the contract over a 5 year period. The connection will be done by utilizing existing fiber and communication infrastructure
Agenda Type: Agenda Item
Department: CWLP
   2017-473.pdf  

2017-474

AN ORDINANCE ACCEPTING THE LOWEST BID AND AUTHORIZING EXECUTION OF CONTRACT PD 18-06-29 WITH CLOYD BUILDERS, INC. FOR CONSTRUCTION OF THE POLICE DEPARTMENT’S NEW K9 FACILITY LOCATED AT 3501 COLOR PLANT ROAD FOR AN AMOUNT NOT TO EXCEED $460,000.00 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $60,000.00 FOR THE SPRINGFIELD POLICE DEPARTMENTThe Springfield Police Department intends to accept the low bid offer from Cloyd Builders in the amount of ($449,500) for the completion fa the new Police Department K-9 facility. This amount reflects the deductions made in agreement (see attached). The ordinance will also approve additional funding to line 095-107-GENC-INFR-2305 in the amount of $60,000. The Council previously approved $400,000 for the project. This amount covers the $49,500 in the low bid award with an additional $10,500 for possible additions during construction.
Agenda Type: Agenda Item
Department: Public Safety
   2017-474.pdf  

2017-475

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NUMBER PW 18-08-40 WITH SANGAMO CONSTRUCTION COMPANY FOR POPLAR PLACE STREET IMPROVEMENTS FOR AN AMOUNT NOT TO EXCEED $1,076,145.02 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for street, sidewalk, and curb improvements to Poplar Avenue, Poplar Court, Beech Avenue, Sherwood Avenue, and Oakdale Avenue within the area commonly known as Poplar Place.
Agenda Type: Agenda Item
Department: Public Works
   2017-475.pdf  

2017-476

A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE 97 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ANNUAL CHRISTMAS PARADE ON DECEMBER 9, 2017, FOR THE OFFICE OF PUBLIC WORKSRequest is for the annual Jaycees Christmas Parade which will be held on Jefferson between 5th and 9th streets. Parade will take place December 9th 2017. Staging will begin at 5:30 pm and the parade will kick off at 7:30 pm. Route is Jefferson west to 5th, south to Capitol, east to 6th, north to Washington then disbanding.
Agenda Type: Resolution Item
Department: Public Works
   2017-476.pdf  

2017-477

AN ORDINANCE VACATING A PORTION OF HENRYS LANE LYING WEST OF IRWIN ROAD IN HUGHES’ SUBDIVISION FOR THE SPRINGFIELD AIRPORT AUTHORITYThis is to clean up the Airport property boundary lines.
Agenda Type: Agenda Item
Department: Public Works
   2017-477.pdf  

2017-478

AN ORDINANCE RATIFYING FY19 HEALTH INSURANCE PREMIUMS AND THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION FOR THE CITY OF SPRINGFIELD UNION PARTICIPANTS, FOR THE OFFICE OF HUMAN RESOURCESAs negotiated by the Joint Labor/Management Health Care Committee on behalf of the ACTIVE, UNION City participants and based on projected plan cost in FY19 and the revenue necessary to fund the City's self-insured health plan, the Committee is recommending BasicSelect Single Premium increase from $0 to $40/$44 no longer a free plan; Family increase $20 to $116.25/$127.88 (Wellness Screen/Without Wellness Screen). HDHP Single Premium now $0; includes a Health Savings Account contribution (with Wellness Screen) and Family Premium decrease by $20 to $120.31/$132.34 and includes a HSA contribution beginning second pay March 201 8 for ACTIVE, UNION participants. Point of Service premiums and coverage remain unchanged. This includes updates to the Health Benefit Summary Plan Description based on ratification from the Joint Labor Management Health Care Committee and ACA mandated updates.
Agenda Type: Agenda Item
Department: Finance
   2017-478.pdf  

2017-479

AN ORDINANCE APPROVING FY19 HEALTH INSURANCE PREMIUMS AND THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION FOR THE CITY OF SPRINGFIELD ACTIVE, NON-UNION AND NON-ACTIVE/RETIRED PARTICIPANTS FOR THE OFFICE OF HUMAN RESOURCESBased on projected plan cost for FY19 and the revenue necessary to fund the City's sel f-insure d health plan, the administration is recommending a BasicSelect increase for ACTIVE, NON-UNION employees and a decrease in premiums for the HDHP. Point of Service premiums and coverage remain unchanged. All premiums remain unchanged for NON-ACTIVE/RETIRED participants. This includes updates to the Health Benefit Summary Plan Description based on the recommendations and ACA mandates.
Agenda Type: Agenda Item
Department: Finance
   2017-479.pdf  

2017-480

AN ORDINANCE AUTHORIZING EXECUTION OF A TWO-YEAR AGREEMENT WITH FLORISSANT PSYCHOLOGICAL SERVICES FOR PRE-EMPLOYMENT PSYCHOLOGICAL EVALUATIONS FOR POLICE AND FIRE CANDIDATES AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $50,000.00 THROUGH DECEMBER 31, 2019, FOR THE OFFICE OF HUMAN RESOURCESFlorissant Psychological will provide psychological evaluations for pre-employment police and fire candidates and fitness for duty evaluations on current employees.
Agenda Type: Agenda Item
Department: Finance
   2017-480.pdf  

2017-481

AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP OR RECYCLED(No description available)
Agenda Type: Agenda Item
Department: Finance
   2017-481.pdf  

2017-482

ORDINANCE APPROVING THE TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT FOR THE PEORIA ROAD TIF REDEVELOPMENT PROJECT AREA This ordinances approves the establishment of a Tax Increment Financing District, titled Peoria Road Redevelopment Project Area, as a combination "blighted area" and "conservation area" based on criteria stipulated by the Illinois TIF Statute.
Agenda Type: Agenda Item
Department: Finance
   2017-482.pdf  

2017-483

ORDINANCE DESIGNATING THE PEORIA ROAD TIF REDEVELOPMENT PROJECT AREAThis ordinances designates the TIF District titled Peoria Road TIF Redevelopment Project Area based on criteria as a combination "blighted area" and "conservation area" as stipulated by the Illinois TIF Statute.
Agenda Type: Agenda Item
Department: Finance
   2017-483.pdf  

2017-484

AN ORDINANCE ADOPTING TAX INCREMENT FINANCING IN RESPECT TO THE TAX INCREMENT REDEVELOPMENT PLAN AND PROJECT FOR THE PEORIA ROAD TIF REDEVELOPMENT PROJECT AREAThis ordinances adopts the TIF District titled Peoria Road Redevelopment Project Area based on criteria as a combination "blighted area" and "conservation area" as stipulated by the Illinois TIF Statute.
Agenda Type: Agenda Item
Department: Finance
   2017-484.pdf  

2017-485

AN ORDINANCE AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $76,000.00 TO, PECKHAM, GUYTON, ALBERS & VIETS, INC. (PGAV) TO PROVIDE FOR A FEASIBILITY STUDY REGARDING A TAX INCREMENT FINANCE DISTRICT FOR AN AREA GENERALLY BOUNDED BY E. CLEAR LAKE AVENUE ON THE NORTH, SOUTH 11TH STREET ON THE WEST, E. PINE STREET ON THE SOUTH AND S. 14TH STREET ON THE EASTOPED wishes to enter into an agreement with PGAV for a feasibility study and redevelopment plan for the extension of the SHA/Madison Park Place TIF district.
Agenda Type: Agenda Item
Department: Finance
   2017-485.pdf  

2017-486

A RESOLUTION REFERRING A PETITION TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION FOR PUBLIC HEARING AND CONSIDERATION PROPOSING THE 2037 COMPREHENSIVE PLAN FOR THE CITY OF SPRINGFIELDPursuant to 65 ILCS 5/11-12-1 et seq. the City of Springfield desires to adopt a new comprehensive plan. This resolution requests the Springfield Planning and Zoning Commission to conduct a public hearing to consider the 2037 Comprehensive Plan and to submit recommendations back to the City.
Agenda Type: Resolution Item
Department: General City Business
   2017-486.pdf  

2017-487

AN ORDINANCE AMENDING CHAPTER 31, BY ADDING SUBSECTION 31.21(d) TO THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO ESTABLISH A PUBLIC UTILITIES COMMITTEEThis ordinance will add subsection (d) under Section 31.21 to establish a Public Utilities Committee to consider matters concerning the Office of Public Utilities.
Agenda Type: Agenda Item
Department: General City Business
   2017-487.pdf  

2017-488

AN ORDINANCE AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH HELPING HANDS OF SPRINGFIELD, INC. FOR USE OF THE PROPERTY LOCATED AT 1015 E. MADISON STREET AS A TEMPORARY WINTER WARMING CENTERHelping Hands of Springfield, Inc. desires to lease the property located at 1015 E. Madison for use as a temporary winter warming center. This ordinance will authorize the City to enter into a lease agreement with Helping Hands of Springfield, Inc.
Agenda Type: Agenda Item
Department: General City Business
   2017-488.pdf  

2017-489

A RESOLUTION AFFIRMING THE CITY OF SPRINGFIELD AS A WELCOMING CITY THAT RESPECTS THE INNATE DIGNITY OF ALL PEOPLE (No description available)
Agenda Type: Resolution Item
Department: General City Business
   2017-489.pdf  

2017-490

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR PARVENIR GROUP LLC D/B/A MJ’S FISH AND CHICKEN EXPRESS LOCATED AT 716 E. ENOS AVENUEThis ordinance is to increase the number of Class "D" liquor licenses by one for Parvenir Group, LLC d/b/a MJ's Fish and Chicken Express, 716 E. Enos Street, Springfield, Illinois. A Class "D" liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only until 1 a.m.
Agenda Type: Agenda Item
Department: General City Business
   2017-490.pdf