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Current Meeting Summary

Committee of the Whole summary for 4/24/2018.

Presentation Documents

Meeting Documents

   Committee Agenda (4/24/2018)  

Summary of Agenda Items

2018-179

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE18-01-73- RENTAL OF HEAVY EQUIPMENT WITH JMARKK EQUIPMENT, INC., D/B/A BOBCAT OF SPRINGFIELD; CUMMINGS, MCGOWAN & WEST, INC.; HERC RENTALS INC.; MACHINE MAINTENANCE, INC., D/B/A LUBY EQUIPMENT SERVICES; MARTIN EQUIPMENT OF ILLINOIS, INC.; ROLAND MACHINERY COMPANY AND VERMEER SALES AND SERVICES OF CENTRAL ILLINOIS INC. IN AN AMOUNT NOT TO EXCEED $198,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for rental of heavy equipment for use at the Dallman Power Plant generating facilities and Electric T&D Division of the Office of Public Utilities. This ordinance accepts Contract UE18-01-73 in an amount not to exceed $198,000.00, with JMarkk Equipment, Inc., dba Bobcat of Springfield; Cummings, McGowan & West, Inc.; Herc Rentals Inc.; Machine Maintenance, Inc., dba Luby Equipment Services; Martin Equipment of Illinois, Inc.; Roland Machinery Company and Vermeer Sales & Services of Central Illinois Inc. At the Dallman Power Plant generating facilities, the equipment will be used at various times throughout the year to clean out settling ponds and for operation of the ash ponds and landfill. At the Electric T&D Division, the equipment will be used throughout the year for various overhead and underground projects. Special equipment is sometimes required for various work projects that the utility does not own. To accomplish these objectives in a proper and efficient manner, it is necessary to rent this equipment. Rentals will occur on an as needed basis. There were seven bidders on this contract. The contract is being awarded to all vendors.
Agenda Type: Agenda Item
Department: CWLP
   2018-179.pdf  

2018-181

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE18-02-94 - TWO (2) DIGGER DERRICK TRUCKS WITH TRUCK CENTERS, INC. IN AN AMOUNT NOT TO EXCEED $390,432.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of digger derrick trucks. This ordinance accepts Contract UE18-02-94 in an amount not to exceed $390,432.00, with Truck Centers, Inc. ("Truck Centers"), for purchase of two (2) digger derrick trucks to be used in every day operations at the Groth Street Construction Department. Two trucks are being traded in as part of this purchase. Unit #194 is a 1997 model with 74,445 miles and Unit #280 is a 1998 model with 74,499 miles. They both have excessive mileage, repairs to these units are costly due to their age and they no longer perform the required needs efficiently; therefore they are being traded in for $5,500.00 each. There were two bidders on this contract, both local vendors. It is recommended the purchase be made from Truck Centers as they were the lowest bid
Agenda Type: Agenda Item
Department: CWLP
   2018-181.pdf  

2018-182

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $19,169.29 FOR THE ONE-MONTH TRIAL FOR MERCURY OXIDATION, CAPTURE AND REMOVAL AT DALLMAN UNITS 31 AND UNIT 32 WITH REDOX TECHNOLOGY GROUP LLC D/B/A REDOX SOLUTIONS FOR A TOTAL AMOUNT NOT TO EXCEED $98,676.89, FOR THE OFFICE OF PUBLIC UTILITIESOrdinance no. 421-10-17 awarded a contract for a one-month trial for mercury oxidation, capture and removal at Dallman Units 31 and Unit 32 for an amount not to exceed $79,507.60 with Redox Technology Group LLC d/b/a Redox Solutions ("Redox"). Originally this was planned to be a one-month trial starting on December 8, 2017. However, due to major boiler work that took longer than expected, the trial ran from December 27, 2017 to February 7, 2018. Due to unforeseen start-up delays of nearly a month, additional costs were incurred: Redox engineers were unavailable therefore contract labor was used; chemicals that were delivered to the plant in anticipation of the December 8th start date, remained on site longer and required an additional visit for the trial stack-tester to re calibrate the GEMS, plus the chemicals were affected by the frigid December I January temperatures, resulting in 8 totes having to be returned and new replacement totes delivered; the additional startups and restarts of Units 31 and 32 during this time frame resulted in more chemicals being used; and these additional startups and restarts also resulted in the trial time frame being extended in order to gather sufficient and accurate data. All of these events resulted in additional unforeseen cost in the amount of $19, 169.29. This Ordinance will increase the total amount payable under said contract to $98,876.89
Agenda Type: Agenda Item
Department: CWLP
   2018-182.pdf  

2018-183

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH TOSHIBA AMERICA ENERGY SYSTEMS ORPORATION FOR TURBINE VALVE CARTRIDGE OVERHAUL OF UNIT 4 IN AN AMOUNT NOT TO EXCEED $50,750.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the valve cartridges overhaul of the Unit 4 turbine. This ordinance approves an agreement with Toshiba America Energy Systems Corporation (''Toshiba") in an amount not to exceed $50, 750.00, for the overhaul of valve cartridges for the Unit 4 turbine. CWLP would like to have the cartridges inspected and overhauled to ensure they are suitable to return to service prior to the start of the outage that is anticipated to begin in 2019. By performing the cartridge overhaul now, it will allow for the repair of any unknown damages found during the outage. Toshiba is the OEM for the Unit 4 turbine.
Agenda Type: Agenda Item
Department: CWLP
   2018-183.pdf  

2018-184

AN ORDINANCE AUTHORIZING PAYMENT OF BANK SERVICE FEES IN AN AMOUNT NOT TO EXCEED $70,000.00 TO ILLINOIS NATIONAL BANK FOR BANKING SERVICES THROUGH JULY 31, 2019, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for the payment of bank fees. This Ordinance authorizes payment in an amount not to exceed $70,000.00 for monthly banking service fees incurred during the normal course of operations for the Office of Public Utilities' general bank account at Illinois National Bank ("INB") for a 15 month period, from May 1, 2018, through July 31 , 2019. These fees are charged for a number of services used by the utility, including costs associated with credits to the account, encoded checks, returned items, check sorting, electronic fund transfers, wire transfers, and internet cash management. This account provides a controlled clearing account for receipts of revenues of the Water and Electric system. This account is a demand deposit account and is collateralized at a rate over 100 percent for deposits in excess of the Federal Deposit Insurance Corporation limit. INB's service fees range from $3,000.00 to $4,500.00 monthly, depending on the number of transactions conducted
Agenda Type: Agenda Item
Department: CWLP
   2018-184.pdf  

2018-185

AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A PROPOSAL WITH IBIDEN CERAM ENVIRONMENTAL, INC. FOR A FIVE-YEAR TERM IN THE AMOUNT NOT TO EXCEED $671,000.00 FOR SELECTIVE CATALYTIC REDUCTION (SCR) SYSTEM CATALYST MANAGEMENT SERVICES FOR THE CITY OF SPRINGFIELD FOR THE ELECTRIC DIVISION FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves and authorizes execution of a proposal with IBIDEN CERAM Environmental, Inc. (CERAM) for a five-year term in the amount of $671,000.00 for Selective Catalytic Reduction (SCR) system catalyst management services for Dallman Power Plant Unit Nos. 31, 32, 33 and 4 for the City of Springfield Office of Public Utilities. This program manages NOx emissions/SCR efficiency, catalyst life spans through catalyst inspections and testing, and plans future catalyst changeout events/operational adjustments according to CERAM's "CATLife" program. This CATLife program uses site-specific data to run modeling on the SCRs, developing a schedule and strategy for catalyst module replacement/regeneration. The catalyst is the nitrogen oxide (NOx) removing portion of the SCR system and this equipment must be operated in compliance with NOx removal requirements as mandated by the United States and Illinois Environmental Protection Agencies. CERAM will perform the following services under this Proposal: reactor inspections, catalyst testing and deactivation characterization and catalyst management planning.
Agenda Type: Agenda Item
Department: CWLP
   2018-185.pdf  

2018-186

AN ORDINANCE AMENDING CHAPTER 50, SECTION 50.30 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, REGARDING ELECTRIC UTILITY RATE SCHEDULES IN RENUMBERING SUBSECTIONS IN 50.30(m) AND 50.30(n) FOR THE OFFICE OF PUBLIC UTILITIESOrdinance 136-04-18 approved the addition Section 50.30(h) - General service - High Load Factor Rate, Designation: Rate 73 in the 1988 City of Springfield Code of Ordinances. After the ordinance's passage, it was discovered that some of the referenced subsections in Section 50.30(m) and 50.30(n) were not updated to reflect the new revised numbers. This ordinance corrects the referenced subsections.
Agenda Type: Agenda Item
Department: CWLP
   2018-186.pdf  

2018-180

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE18-01-75- GENERAL MAINTENANCE AND REPAIR AT THE GENERATING FACILITY WITH HENSON ROBINSON COMPANY FROM APRIL 17, 2018 TO FEBRUARY 28, 2021, IN AN AMOUNT NOT TO EXCEED $2,400,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE18-01-75 in the total amount of $2,400,000.00 with Henson Robinson Company ("Henson Robinson") for labor, materials, and equipment as needed for general and emergency mechanical repair and maintenance at the power plant. Actual repairs will be provided at the request of the utility on a time and materials basis from April 17, 2018 through February 28, 2021. Henson Robinson will invoice for labor hours worked, supervision hours, materials, tools, etc. at the rates specified in the bid contract. There is no guarantee of any specific quantity of services. There were 2 bidders on this contract. Henson Robinson is a local vendor, the other bidder is not. With the local preference applied, Henson Robinson submitted the lowest bid. in 2014 Ord. No. 63-2-14 authorized the contract UE14-11-17 for General Repairs and Maintenance for a total amount of $2,250,000.00. In 2017, Ord. No 92-02-17 authorized an extension of that contract with not additional funding requested.
Agenda Type: Agenda Item
Department: CWLP
   2018-180.pdf  

2018-187

AN ORDINANCE DECLARING 10 UNCLAIMED BICYCLES BEING HELD IN THE SPRINGFIELD POLICE DEPARTMENT'S EVIDENCE ROOM TO BE SURPLUS PROPERTY AND AUTHORIZING THE SPRINGFIELD POLICE DEPARTMENT TO DONATE SAID BICYCLES TO CONT ACT MINISTRIES AND AMERICAN LEGION POST 809 NOTFOR- PROFIT ORGANIZATIONSAn Ordinance declaring 10 unclaimed bicycles being held in the Springfield Police Department's Evidence Room to be surplus property and authorizing the Springfield Police Department to donate said bicycles to Contact Ministries a not- for- profit organization and American Legion Post 809 a not for- Profit Organization, Attached is a copy of the bicycle inventory to be donated
Agenda Type: Agenda Item
Department: Public Safety
   2018-186.pdf  

2018-188

AN ORDINANCE ACCEPTING THE LOWEST BID AND AUTHORIZING EXECUTION OF CONTRACT NUMBER PW 18-02-83 WITH WAS CONSTRUCTION COMPANY FOR THE 2019 SIDEWALK PROGRAM IN AN AMOUNT NOT TO EXCEED $1,713,356.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the annual sidewalk program. Various sidewalk and curb ramps throughout the City will be removed, replaced and installed
Agenda Type: Agenda Item
Department: Public Works
   2018-188.pdf  

2018-189

AN ORDINANCE ACCEPTING RFP PW18-21 WITH CLEAN HARBORS, INC.AND HERITAGE ENVIRONMENTAL SERVICES FOR 2018 SPRING AND FALL HOUSEHOLD HAZARDOUS WASTE COLLECTIONS FORAN AMOUNT NOT TO EXCEED $160,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the use of Clean Harbors & Heritage Environmental Services to mobilize and perform collection and disposal services for household hazardous waste from Springfield residents. Clean Harbors will handle the Spring event on June 2nd 2018 and Heritage will be the vendor for the Fall event on November 3rd 2018
Agenda Type: Agenda Item
Department: Public Works
   2018-189.pdf  

2018-190

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-03-09 WITH LINCOLNLAND CONCRETE, INC., TO PURCHASE READY MIX CONCRETE AND RELATED MATERIAL FOR AN AMOUNT NOT TO EXCEED $400,000.00 FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESThis ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects
Agenda Type: Agenda Item
Department: Public Works
   2018-190.pdf  

2018-191

AN ORDINANCE ACCEPTING THE PROPOSAL SUBMITTED BY KNIGHT E/A, INC. FOR DESIGN ENGINEERING COMPRISED OF PLANS, SPECIFICATIONS AND ESTIMATES TO MODERNIZE TRAFFIC SIGNALS AND SWITCH FROM ONE-WAY TO TWO-WAY STREETS ON 4th, 7th AND E. ADAMS, FOR AN AMOUNT NOT TO EXCEED $219,060.00, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for design engineering to be completed by Knight Engineering which includes plans, specifications, and estimates for traffic signal modernization and conversion from one-way to two-way streets on 4th, 7th, and E. Adams.
Agenda Type: Agenda Item
Department: Public Works
   2018-191.pdf  

2018-192

AN ORDINANCE AUTHORIZING A CONTRACT WITH ADAM MALETICH FOR THE PURCHASE OF ONE PARCEL OF REAL ESTATE LOCATED AT 2403 S. STH STREET IN THE AMOUNT OF $82,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS NOT TO EXCEED $32,412.60 AND FOR A TOTAL AMOUNT NOT TO EXCEED $114,412.60 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 2403 Soul Street 5th Street.. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
   2018-192.pdf  

2018-193

AN ORDINANCE AUTHORIZING A CONTRACT WITH PETER GREBLER REVOCABLE TRUST FOR THE PURCHASE OF ONE PARCEL OF REAL ESTATE LOCATED AT 2441 S. STH STREET IN THE AMOUNT OF $6,700.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 2441 South 5th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.
Agenda Type: Agenda Item
Department: Public Works
   2018-193.pdf  

2018-194

AN ORDINANCE AUTHORIZING A CONTRACT WITH JIN ZHI CHEN FOR THE PURCHASE OF ONE PARCEL OF REAL ESTATE LOCATED AT 2407 S. 5TH STREET IN THE AMOUNT OF $65,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS NOT TO EXCEED $2,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $67,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 2407 S. 5th Street. The purchase of s id real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects
Agenda Type: Agenda Item
Department: Public Works
   2018-194.pdf  

2018-195

A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $188,112.60 MAY BE USED FOR LAND ACQUISITION FOR SPRINGFIELD RAIL IMPROVEMENT PROJECTS, MFT SECTION # 18-00478- 00-BR, FOR THE OFFICE OF PUBLIC WORKSThis supplemental resolution outlines to IDOT that we may spend $188,112.60 from MFT funds to pay for land acquisition for the Springfield Rail Improvements Project
Agenda Type: Agenda Item
Department: Public Works
   2018-195.pdf  

2018-196

AN ORDINANCE AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT WITH HANSON PROFESSIONAL SERVICES INC., FOR DESIGN ENGINEERING AND LAND ACQUISITION SERVICES FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT FOR THE OFFICE OF PUBLIC WORKSThis supplemental agreement is for Hanson Professional Services to perform preliminary engineering services for the Springfield Rail Improvements Project along the Tenth Street and Nineteenth Street Corridors. The FRA through a TIGER and IPRGCI Grants, the Illinois Commerce Commission (ICC), through Grade Crossing Protection Funds (GCPF) and IDOT through a Local Participation Agreement (LPA) will be able to reimburse the City $3, 186,833 for design and land acquisition services for Usable Segment II. This agreement will allow the City to complete final plans for the 5th and 6th Street projects, preliminary plans for Usable Segment IV, increase the number of parcels for land acquisition services to 115, continue public involvement program and coordination and status meetings.
Agenda Type: Agenda Item
Department: Public Works
   2018-196.pdf  

2018-197

AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH LUMBERYARD SUPPLIERS, INC. AS LS BUILDING PRODUCTS FOR ASSISTANCE IN REDEVELOPING THE PROPERTY LOCATED AT 3441 LUMBER LANE UTILIZING LUMBER LANE TAX INCREMENT FINANCING FUNDS, IF AVAILABLE, AND SALES TAX REBATE, IN AN AMOUNT NOT TO EXCEED $1,200,000.00Lumberyard Suppliers, Inc. as LS Building Products is requesting use of Lumber Lane Tax Increment Financing Funds, if available, and a sales tax rebate, to acquire and redevelop the property at 3441 Lumber Lane to be develop a as a lumber yard facility. It is necessary to enter into a Redevelopment Agreement for use of one-third of the project costs not to exceed a total of $1,200,000.00
Agenda Type: Agenda Item
Department: Finance
   2018-197.pdf  

2018-198

AN ORDINANCE PROVIDING FOR AND AUTHORIZING THE ISSUANCE OF TAXABLE SPECIAL SERVICE AREA (LEGACY POINTE) AD VALOREM TAX BONDS, SERIES 2018 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS, IN AN AMOUNT NOT TO EXCEED $16,000,000.00 FOR THE PURPOSE OF REFUNDING THE CITY’S SPECIAL SERVICE AREA (LEGACY POINTE) AD VALOREM TAX BONDS, SERIES 2009 AND SPECIAL SERVICE AREA (LEGACY POINTE) AD VALOREM TAX BONDS, SERIES 2010The proposed Bond Ordinance would allow for the Refunding of the $15,000,000 Legacy Pointe SSA Bonds now outstanding. The Refunding Bonds will bear interest at 4.0% (rather than the existing bond rate of 7.5% and 7.85%) with a final maturity identical to the existing bonds. The reduced interest results in less principal and interest payments on the refunding bonds than the existing bonds. Payment for the bonds will still be limited to the Legacy Pointe taxes
Agenda Type: Agenda Item
Department: Finance
   2018-198.pdf  

2018-199

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $16,000.00 FROM UNAPPROPRlATED FUND BALANCE FOR THE FLEXIBLE BENEFITS PLAN FUNDThe Budget Authority for this line was mistakenly omitted during the budget process. This supplemental appropriation is supported by unappropriated fund balance in the Flexible Benefits Plan Fund
Agenda Type: Agenda Item
Department: Finance
   2018-199.pdf  

2018-200

AN ORDINANCE AUTHORIZING EXECUTION OF SUB-RECIPIENT AGREEMENT NO. 14-SR-0008 WITH, AND AUTHORIZING PAYMENT TO, FIFTH STREET RENAISSANCE SARA CENTER, FOR PROPERTY LOCATED AT 1520 N. irn STREET, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $546,370.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTAn ordinance authorizing the execution of a sub-recipient agreement No. 14-SR-0008 with and authorizing payment to Fifth Street Renaissance SARA Center for the acquisition ($200,000) and rehabilitation ($310,370), construction contingency ($30,000) and architects/development fees ($6,000) for the facilities at the property address, 1520 N. 7th Street with the use of Community Development Block Grant Funds in the amount not to exceed $546,370.00 through the Office of Planning and Economic Development
Agenda Type: Agenda Item
Department: Finance
   2018-200.pdf  

2018-201

AN ORDINANCE APPROVING THE TRANSFER OF PROPERTY LOCATED AT 715 E. COOK STREET, SPRINGFIELD, ILLINOIS, TO ELIJAH ILES HOUSE FOUNDATION FOR REDEVELOPMENT AS A CARRIAGE HOUSEElijah lies House Foundation desires to develop a Carriage House on city-owned property located at 715 E. Cook Street. This ordinance will allow the transfer of the property to Elijah House Foundation
Agenda Type: Agenda Item
Department: General City Business
   2018-201.pdf  

2018-202

AN ORDINANCE APPROVING THE APPOINTMENT OF SCOTT E. DAHL AS THE DIRECTOR OF THE CONVENTION AND VISITORS BUREAU(No description available)
Agenda Type: Agenda Item
Department: General City Business
   2018-202.pdf  

2018-203

AN ORDINANCE APPROVING THE APPOINTMENT OF NEIL HERVEY TO THE SPRINGFIELD ELECTRICAL COMMISSIONPURSUANT TO CH 172, ART. Ill SEC172 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO APPOINT NEIL HERVEY, WHO RESIDES ON SELKIRK AVENUE IN SPRINGFIELD, TO THE SPRINGFIELD ELECTRICAL COMMISSION
Agenda Type: Agenda Item
Department: General City Business
   2018-203.pdf  

2018-204

AN ORDINANCE REAPPOINTING ROGER W. HOLMES AS INSPECTOR GENERAL FOR THE CITY OF SPRINGFIELD Pursuant to Chapter 32, Section 32.72 of the City Code, Mayor James 0 . Langfelder desires to reappoint Roger W. Holmes as Inspector General for the City of Springfield for an additional one year term.
Agenda Type: Agenda Item
Department: General City Business
   2018-204.pdf  

2018-205

AN ORDINANCE AUTHORIZING EXECUTION OF A WATER AGREEMENT WITH LINCOLN LAND ENERGY CENTER, LLCLincoln Land Energy Center, LLC, is proposing a power plant and is requesting a potable water supply for its use. This ordinance will authorize an agreement for water service.
Agenda Type: Agenda Item
Department: CWLP
   2018-205.pdf  

2018-206

AN ORDINANCE AUTHORIZING SETTLEMENT IN THE AMOUNT OF $980,000.00 WITH COMCAST OF ILLINOIS / INDIANA / OHIO, LLC ("COMCAST") REGARDING FRANCHISE FEE AUDIT This ordinance will authorize settlement of a dispute regarding an audit for franchise fees with Comcast of Illinois/ Indiana/Ohio, LLC ("Comcast"). The parties have agreed to release Comcast of all claims regarding this case in the amount of $980,000.00.
Agenda Type: Agenda Item
Department: Finance
   2018-206.pdf  

2018-207

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $30,000.00 TO SPRINGFIELD SLIDERS AND AUTHORIZING A SPONSORSHIP PAYMENT FOR AN AMOUNT NOT TO EXCEED $10,000.00 FOR THE JUNETEENTH EVENT TO BE HELD TUESDAY, JUNE 19,2018, PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAUThis ordinance will authorize a $30,000.00 sponsorship payment to the Springfield Sliders and authorize a sponsorship payment not to exceed $10,000.00 for the Juneteenth Event to be held Tuesday, June 19, 2018, pursuant to Article VII, Chapter 37, Section 37.62 of the 1988 City of Springfield Code of Ordinances, as amended
Agenda Type: Agenda Item
Department: Finance
   2018-207.pdf  

2018-208

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 19-03-05 WITH P.H. BROUGHTON & SONS, INC. FOR THE FY2019 SEAL COAT OVERLAY PROGRAM IN AN AMOUNT NOT TO EXCEED $517,803.00 FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIES The work under this contract includes the base preparation and patching, with bituminous surface treatment applications for Public Works, including City streets and designated CWLP Lake Services lanes.
Agenda Type: Agenda Item
Department: Public Works
   2018-208.pdf  

2018-209

AN ORDINANCE APPROVING AND AUTHORIZING A SETTLEMENT AGREEMENT WITH GENERAL ELECTRIC INTERNATIONAL, INC. ("GE") AND NATIONAL UNION FIRE INSURANCE COMPANY OF PITTSBURGH, PA. ("NATION UNION") FOR THE DALLMAN UNIT 33 TURBINE MECHANICAL FAILURE TOTALING $4,520,751.30 AND AUTHORIZING A REFUND PAYMENT TO NATIONAL UNION IN AN AMOUNT NOT TO EXCEED $1,500,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance approves and authorizes execution of a Settlement Agreement with General Electric International, Inc. ("GE") and refund payment to National Union Fire Insurance Company of Pittsburgh, PA ("National Union") in an amount not to exceed $1,500,000.00 pursuant to the City of Springfield's claim relating to the mechanical failure of the Unit 33 Turbine at Dallman Power Plant. GE: In September 2016, Dallman Power Station's Unit 33 had decreased unit output and General Electric International, Inc. (GE) was awarded the work through Ordinances Nos. 335-09-16, 362-09-16 and 446-11-16 for a total amount not to exceed $5,091,491.80. The total cost for the Unit 33 turbine failure forge, third party vendors and internal labor was $4,374,056.12. With further work and investigation, it was later determined that the damage was caused by turbine components that were previously repaired and installed by GE as part of the Turbine Generator Major in the Spring of 2014. Resulting damages included damage to the turbine rotor, diaphragms and 1st stage nozzle. GE has assumed full responsibility for the failure and will cover the cost of the $3,054,879.81 of the non-invoiced work and will credit a total of $965,871.49 (based on invoices already paid) for work done in 2017 by GE Subsidiaries; GE will be responsible for removal and installation of Unit 33 new coated 10th stage buckets during the next Major Turbine Overhaul scheduled by CWLP. GE will modify its Products and/or Service Terms and Conditions by extending the warranty. National Union: In November 2016, a claim was filed for the mechanical failure of the Unit 33 Turbine against the City's insurance policy. To date, National Union has paid the City of Springfield Office of Public Utilities $2,000,000.00 under this claim. This Ordinance will authorize a refunding payment to National Union for $1,500,000.00 as reimbursement for the payment on the mechanical failure claim on the insurance policy. The remaining $500,000.00 is retained by the City for the cost of internal labor and for contract work that was paid to 3'd party vendors, for their work on the Unit 33's mechanical failure. The repayment schedule for the $1,500,000.00 is as follows: $500,000.00 due on June 1, 2018; $100,000.00 due on July 1, 2018 and to be continued on the first day of each month thereafter until fully paid.
Agenda Type: Agenda Item
Department: CWLP
   2018-209.pdf