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Frank Lesko - City Clerk, Springfield Illinois

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Current Meeting Summary

Committee of the Whole summary for 6/27/2017.

Presentation Documents

Meeting Documents

   Committee Agenda (6/27/2017)  

Summary of Agenda Items

2017-324

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING EXECUTION OF CONTRACTS FM 18-05-18 FOR MASONRY REPAIRS AND FM 18-05-19 ROOF REPLACEMENT AT THE MUNICIPAL CENTER EAST WITH EVANS-MASON, INC., HENSON ROBINSON COMPANY AND THE GARLAND COMPANY, INC. FOR AN AMOUNT NOT TO EXCEED $757,813.80 FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance is to award contracts to Evans-Mason, Inc., Henson Robinson Company and The Garland Company, Inc. for MCE Masonry Repairs, MCE Roof Replacement and materials, utilizing Downtown TIF funds. The total project is in an amount not to exceed $757,813.80
Agenda Type: Agenda Item
Department: Finance
   2017-324.pdf  

2017-318

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW18-05-16-WATER DEPARTMENT PARKING LOT IMPROVEMENTS WITH P.H. BROUGHTON & SONS, INC. IN AN AMOUNT NOT TO EXCEED $59,248.80 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for water department parking lot improvements for the Water Division Field Services Center. This ordinance accepts Contract UW18-05-16 in an amount not to exceed $59.248.80 with P.H. Broughton & Sons, Inc. ("Broughton") to complete work as outlined in the contract specifications for the repair of the existing parking lot at the Water Department Field Services Center located at 401 N. 11th Street. Work shall consist of bituminous surface removal, cleaning and priming of the existing pavement and placing leveling binder and surface course materials together with necessary adjustments. There were two bidders on this contract. Both are local vendors.
Agenda Type: Agenda Item
Department: CWLP
   2017-318.pdf  

2017-319

AN ORDINANCE ACCEPTING A PROPOSAL FROM GP STRATEGIES CORPORATION IN AN AMOUNT NOT TO EXCEED $150,167.00 FOR THE EXPANSION OF ETAPRO™ SERVER SYSTEM FOR THE DALLMAN POWER PLANT FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the expansion of existing software for the Electric Division Generation Department. This ordinance is for the upgrade of the existing EtaPRO™ Server System for the Dallman Power Plant Units with GP Strategies Corporation GP") in an amount not to exceed $150,167.00. The upgrade includes deployment of the EtaPRO M Advanced Pattern Recognition ("APR") Asset Models on Units No. 33 and 4, and creating a smaller "subset" of Asset Models for Units No. 31 and 32. GP will also extend the EtaPRO™ and VirtualPlant™ licenses. The scope includes services to perform engineering configuration, installation, commissioning, user training and six months of remote monitoring/tuning services and post installation support services. This existing system is a comprehensive software platform that addresses thermodynamic performance modeling in order to decrease the overall heat rate of the units. The upgrade will enable Electric Division Generation Department engineers to detect operational and equipment anomalies before system failures. GP is the owner of this software and is the only vendor from which we can purchase for our existing system. GP is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-319.pdf  

2017-320

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH EXPERITEC, INC., IN AN AMOUNT NOT TO EXCEED $334,080.00 TO PROVIDE PREDICTIVE MAINTENANCE MACHINERY MANAGEMENT SERVICES FOR THE ELECTRIC DIVISION GENERATION DEPARTMENT FOR A THREE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for predictive maintenance to perform machinery health management services for the Electric Division Generation Department for three years. This Ordinance approves and authorizes execution of a professional services proposal with Experitec, Inc. ("Experitec") in the amount of $334,080.00 for a three year term. These services will include onsite vibration data collection, onsite oil sample collection and assistance with maintaining the current vibration analyzer and software. Initial onsite vibration analysis will be performed as required. Offsite services will include detailed vibration analysis, oil analysis, report generation (vibration and oil analysis) and telephone assistance. The Generation Department presently owns the Machinery Health Management vibration analyzer and the Machinery Health Management software tool kit including database program. The utility has been utilizing this system to historically store equipment vibration and oil analysis information since 2010. This equipment allows the department to trend vibration and oil analysis results against previous data sets and assists with identifying machinery issues. Utilizing this system will allow the department to continue to use and update the current database for record keeping and optimize mechanical equipment performance. Experitec is not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2017-320.pdf  

2017-321

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH DOUBLE R, INC. FOR SHORELINE STABILIZATION WORK AT LAKE SPRINGFIELD FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance to authorize a contractor to perform shoreline stabilization work at Lake Springfield. This ordinance approves and authorizes execution of a License Agreement with Double R, Inc. ("Double R") for shoreline stabilization work at Lake Springfield for the City of Springfield Office of Public Utilities Water Division Land and Water Resources Department. This vendor would bring the number of contractors authorized to do this work to 23. The City allows lake leaseholders to make shoreline improvements on their respective leaseholds, providing that contractors enter into a license agreement with the City for such improvements. This license agreement will regulate the manner in which the work is to be performed by the licensee and provide for said work under the authority of the City's Army Corps' permits. Prior to beginning any work on the shoreline, the licensee must submit all plans for the City's review and approval.
Agenda Type: Agenda Item
Department: CWLP
   2017-321.pdf  

2017-322

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 1312 E. STANFORD AVENUE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-322.pdf  

2017-323

AN ORDINANCE ASCERTAINING THE PREVAILING RATES OF WAGES FOR SANGAMON COUNTY AS REQUIRED BY THE ILLINOIS PREVAILING WAGE ACTPursuant to the Illinois Prevailing Wage Act, 820 ILCS 130/9, the City of Springfield must either ascertain the prevailing wages for Sangamon County on its own or adopt the prevailing wages as ascertained by the Illinois Department of Labor on an annual basis. In order to comply with this act, the City Council must take action on an annual basis. In addition the City Clerk is required to publish the ordinance in a local newspaper and send a certified copy of the ordinance to the Illinois Secretary of State and the Illinois Department of Labor
Agenda Type: Agenda Item
Department: Finance
   2017-323.pdf  

2017-325

AN ORDINANCE AUTHORIZING PAYMENT TO RENEE BOSWELL, AN OFFICE OF PUBLIC WORKS EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-042014Renee Boswell was employed by the Office of Public Works on May 1, 2012, and reported an injury to the ligaments of her feet. After conservative treatment failed she was given a recommendation for surgery. Ms. Boswell was sent for an IME who agreed with the diagnosis, cause of injury and plan of care. She underwent bilateral connective tissue releases in March and July of 2016 and was able to return to work full duty in December of 2016. Ms. Boswell filed a workers' compensation claim (15 WC 042014) and is willing to settle her claim in the amount of $23,650.54 representing a permanent partial disability equivalent to 20% of each foot. CCMSI, the city's third party administrator, recommend payment in the amount of $23,650.54 to settle workers' compensation case number 15 WC 04201
Agenda Type: Agenda Item
Department: Finance
   2017-325.pdf  

2017-326

AN ORDINANCE AUTHORIZING PAYMENT TO PHILLIP PEDDYCOART, A CITY OF SPRINGFIELD FIREFIGHTER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-005460Phillip Peddycoart was employed as a firefighter for the City of Springfield on November 15, 2015 and reported an injury to his lower back while lifting a patient. Mr. Peddycoart initially received conservative care. Due to continued complaints an MRI was ordered which revealed a herniated lumbar disc. After additional treatment failed surgery was recommended and completed in February of 2016 He was able to return to work full duty in June of 2016. Mr. Peddycoart filed a workers' compensation claim (case number 15 WC 005460) and is willing to settle his claim in the amount of $56,641 .50 representing a permanent partial disability equivalent to 15% man as a whole. CCMSI, the city's third party administrator, recommend payment in the amount of $56,641.50 to settle case number 15 WC 005460.
Agenda Type: Agenda Item
Department: Finance
   2017-326.pdf  

2017-327

AN ORDINANCE DECLARING MISCELLANEOUS ITEMS AS SURPLUS PROPERTY AND AUTHORIZING DISPOSAL OF SAID SURPLUS ITEMS BY AUCTION, SOLD FOR SCRAP OR RECYCLED(No description available)
Agenda Type: Agenda Item
Department: Finance
   2017-327.pdf  

2017-328

AN ORDINANCE AUTHORIZING ADDENDUM "A" TO A REDEVELOPMENT AGREEMENT TO EXTEND THE COMPLETION DATE TO JULY 31, 2019, WITH THE SPRINGFIELD ART ASSOCIATION OF EDWARDS PLACE AND AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $146,105.00 FOR A TOTAL AMOUNT NOT TO EXCEED $419,655.00 FOR REDEVELOPMENT ASSISTANCE FOR THE PROPERTY LOCATED AT 700 N. 4TH STREET UTILIZING ENOS PARK TAX INCREMENT FINANCE FUNDS, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTOrdinance authorizing an amendment to the redevelopment agreement with Springfield Art Association, Ordinance Number 215- 06-14, extending the completion date to July 31 , 2019, and the total TIF award to $419,655. This is a $146, 105 increase from the previous agreement
Agenda Type: Agenda Item
Department: Finance
   2017-328.pdf  

2017-329

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR BOARDING OF ANIMALS IMPOUNDED WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $154,027.34 FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2018, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis agreement provides for boarding services including euthanasia and disposal of animals impounded within the City limits by the Sangamon County Department of Public Health in an amount not to exceed $154,027.34
Agenda Type: Agenda Item
Department: Finance
   2017-329.pdf  

2017-330

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL OFFICER SERVICES WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $134,071.48 FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2018, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis agreement provides for the services of Sangamon County animal control officers within the City limits. The term of the agreement is one (1) year, from March 1, 2017, to February 28, 2018. The City will reimburse the County for a share of Animal Control Officer Service expenses in an amount not to exceed $134,071.48 in quarterly installments.
Agenda Type: Agenda Item
Department: Finance
   2017-330.pdf  

2017-331

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "AA" LIQUOR LICENSES BY ONE FOR BUZZ BOMB BREWING CO., 406 E. ADAMS STREETThis ordinance is to Increase the number of Class "AA" liquor licenses by one for Buzz Bomb Brewing Co., d/b/a Buzz Bomb Brewing Co. located at 406 E. Adams Street. A Class AA license shall entitle the licensee to sell alcoholic liquor, on or off of the premises where sold in the original package. This is a 1 a.m. license.
Agenda Type: Agenda Item
Department: General City Business
   2017-331.pdf  

2017-332

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR TAQUERIA MOROLEON, INC., D/B/A TAQUERIA MOROLEON, 1101 S. 9™ STREETThis ordinance is to increase the number of Class "D" liquor licenses by one for Taqueria Moroleon, Inc. d/b/a Taqueria Moroleon located at 1101 S. 9th Street. A Class "D" " liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only and is a 1 am license.
Agenda Type: Agenda Item
Department: General City Business
   2017-332.pdf  

2017-333

AN ORDINANCE APPROVING THE APPOINTMENT OF MICHAEL MIDIRI TO THE CITY OF SPRINGFIELD RETIRED EMPLOYEES ADVISORY COMMISSIONPURSUANT TO CH 33 SEC 33.700 OF THE SPRINGIFELD CITY CODE, THIS ORDINANCE IS TO APPOINT MICHAEL MIDIRI, WHO RESIDES AT 3305 LOBELL, TO THE RETIRED EMPLOYEE ADVISORY COMMISSION.
Agenda Type: Agenda Item
Department: General City Business
   2017-333.pdf  

2017-334

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $950,000.00 FROM FY17 UNSPENT GENERAL OBLIGATION PROCEEDS (16 GO) INTO AN FY18 EXPENDITURE FUND FOR THE OFFICE OF BUDGET AND MANAGEMENTOffice of Budget and Management is appropriating unspent funds from general obligation proceeds (16GO) from FY2017 in the amount of $950,000. Various projects were not completed as of February 28th, 2017.
Agenda Type: Agenda Item
Department: Finance
   2017-334.pdf  

2017-335

AN ORDINANCE AUTHORIZING A SUB-RECIPIENT AGREEMENT FOR GRANT NO. 15-SR-0009 WITH ABUNDANT FAITH MINISTRY FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $220,000.00 FOR ACQUISITION AND REHABILITATION OF THE PROPERTY LOCATED AT 1011 N. 4th STREET TO BE USED AS A PUBLIC FACILITY, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT The City is an entitlement city under the regulations of the U.S. Dept. of HUD's CDBG Programs and a Public Facility which serves homeless persons, disabled persons, and low-income persons is an eligible activity for CDBG program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's CDBG funds under 24 CFR 570.201(c), Public Facilities and Improvements, and meets HUD's national objective of benefit to low-moderate income persons under 570.208(a)(2)(i)(A) Limited Clientele Benefit
Agenda Type: Agenda Item
Department: OPED
   2017-335.pdf