Calendar Newsroom Follow Along Contact Us

Office of City Clerk

Frank Lesko - City Clerk, Springfield Illinois

Skip Navigation LinksHome > City Government > How They Voted

Current Meeting Summary

Committee of the Whole summary for 3/28/2017.

Presentation Documents

Meeting Documents

   Committee Agenda (3/28/2017)  

Summary of Agenda Items

2017-133

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-01-80- GENERATING FACILITIES SCAFFOLDING FOR A THREE (3) YEAR TERM WITH APACHE INDUSTRIAL UNITED, INC., IN AN AMOUNT NOT TO EXCEED $4,500,000.00 FOR THE ELECTRIC DIVISION ELECTRIC GENERATION DEPARTMENT FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for scaffolding at the Dallman Power Plant generating facilities. This ordinance accepts Contract UE17-01-80 in an amount not to exceed $4,500,000.00 with Apache Industrial United, Inc., for various scaffolding projects for a three-year term for the Electric Division Electric Generation Department. This contract covers all Electric Generation Department scaffolding needs. The scaffolding work is done on a time and materials basis and the vendor is not guaranteed a specific amount of work. There were two responsive bidders on this contract. Neither bidder is a local vendor. The last time this contract was awarded was in 2014 for $3,300,000.00 for a three year period. A funding increase of $1 ,500,000.00 was required during the contract term. Therefore, the Council approved $4,800,000.00 for these services under the previous contract
Agenda Type: Agenda Item
Department: CWLP
   2017-133.pdf  

2017-134

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-01-85-RENTAL OF HEAVY EQUIPMENT WITH ALTORFER INC., UNITED RENTALS (NORTH AMERICA), INC., HERC RENTALS INC., AND MACHINE MAINTENANCE, INC., DBA LUBY EQUIPMENT SERVICES IN AN AMOUNT NOT TO EXCEED $120,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for rental of heavy equipment for use at the Dallman Power Plant generating facilities. This ordinance accepts Contract UE17-01-85 in an amount not to exceed $120,000.00, with Altorfer Inc., United Rentals (North America), Inc., Herc Rentals Inc., and Machine Maintenance, Inc., dba Luby Equipment Services. Throughout the year, it is necessary to clean out various power plant and filter plant settling ponds, along with continued operation of the ash ponds and landfill. The work sometimes requires special equipment that the utility does not own. To accomplish these objectives in an efficient manner, it is necessary to rent this equipment. Rentals will occur on an as needed basis. There were four bidders on this contract. The contract is being awarded to all vendors
Agenda Type: Agenda Item
Department: CWLP
   2017-134.pdf  

2017-135

AN ORDINANCE APPROVING A TELECOMMUNICATIONS CONTRACT SERVICE AGREEMENT WITH SPRINGFIELD CLINIC, LLP FOR 901 SOUTH KOKE MILL FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for Ethernet service from the City's fiber optic telecommunications system. This ordinance authorizes the City to provide telecommunications service to Springfield Clinic, LLP ("Clinic"), in exchange for payment by Clinic to the City in an estimated amount of $80,695.00 over five years. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City's network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. Clinic has requested a 100 Mbps connection from their facility at 1025 S. 61 h Street to their facility at 901 S. Koke Mill. For this service, Clinic will pay $1 ,295 per month for the two sites for the term of the contract over a five year period and $2,995.00 for installation. The connection will be done by utilizing existing fiber and communication infrastructure at the two facilities. Clinic may elect to terminate this agreement at any time without cause, provided that Clinic shall thereupon pay the remaining monthly charges for the remainder of the five year contract.
Agenda Type: Agenda Item
Department: CWLP
   2017-135.pdf  

2017-136

AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS FOR FIRE PROTECTION SERVICES FROM JULY 1, 2017, THROUGH JUNE 30, 2018This contract amount represents a three percent (3.0%) increase over the amount of the previous contract approved by Ordinance No. 075-03-16 (covering the time period of July 1, 2017 through June 30, 2018).
Agenda Type: Agenda Item
Department: Public Safety
   2017-136.pdf  

2017-137

AN ORDINANCE AUTHORIZING A PAYMENT TO VERIZON WIRELESS FOR MONTHLY DATA SERVICES FOR MDC AND VIDEO UNITS IN AN AMOUNT NOT TO EXCEED $136,500.00 UNDER STATE MASTER CONTRACT CMS#793372P, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONSThis ordinance would allow the payment of the monthly Data Service to Verizon Wireless for MDC and Video Units.
Agenda Type: Agenda Item
Department: Public Safety
   2017-137.pdf  

2017-138

AN ORDINANCE AUTHORIZING A PAYMENT TO MOTOROLA SOLUTIONS INC. FOR MONTHLY STARCOM RADIO SERVICES USED BY THE SPRINGFIELD POLICE DEPARTMENT AND HOMELAND SECURITY IN AN AMOUNT NOT TO EXCEED $108,120.00 UNDER STATE MASTER CONTRACT CSM#3618850, FOR THE OFFICE OF HOMELAND SECURITY BUREAU OF EMERGENCY COMMUNICATIONSThis ordinance would allow the payment of the Monthly StarCom radio service used by Police and Homeland Security Departments with Motorola Soutions. FY2018
Agenda Type: Agenda Item
Department: Public Safety
   2017-138.pdf  

2017-139

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF FY17 JUSTICE ASSISTANCE GRANT FUNDS IN THE AMOUNT OF $29,998.36 INTO AN FY18 EXPENDITURE ACCOUNT FOR THE SPRINGFIELD POLICE DEPARTMENTThe Springfield Police receives an annual grant award from the Justice Assistance Grant to be utilized for the purchase and outfitting of squad cars. During the FY 2017, the Police Department budgeted but did not spend some of these monies. This ordinance will authorize the City of Springfield, Springfield Police Department, to re-appropriate these unused and restricted Justice Assistance Grant {JAG) dollars into fund 077. These funds will, in turn, be utilized to outfit 4 new squad cars.
Agenda Type: Agenda Item
Department: Public Safety
     
   2017-139.pdf  

2017-140

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF FY17 DUI FUNDS IN THE AMOUNT OF $24,971.12 INTO AN FY18 EXPENDITURE ACCOUNT FOR THE SPRINGFIELD POLICE DEPARTMENTThe Springfield Police Department receives a portion of DUI fines per IL Senate Bill 740. These funds are held in a dedicated revenue line and must be used for DUI enforcement activities. During FY 2017 the Police Department budgeted but did not spend some of these fine monies. This ordinance will authorize the City of Springfield, Springfield Police Department, to reappropriate these unused restricted funds into the DUIF activity. These funds will, in tum, be utilized to outfit 2 new traffic squad cars
Agenda Type: Agenda Item
Department: Public Safety
   2017-140.pdf  

2017-141

AN ORDINANCE AUTHORIZING EXECUTION OF A SUPPLEMENTAL AGREEMENT NO. 3 WITH HANSON PROFESSIONAL SERVICES INC., FOR CONSTRUCTION ENGINEERING SERVICES FOR THE CARPENTER STREET UNDERPASS BETWEEN 9™ AND llTH STREETS PROJECT, MFT SECTION #13-00475-00-BR AND PROJECT NUMBER TIG-146(087), AND AUTHORIZING AN ADDITIONAL $372,380.00 FOR THE OFFICE OF PUBLIC WORKSThis is an agreement with Hanson Professional Services to perform additional construction engineering services for the Carpenter Street Underpass between 9th and 11th Streets. This amendment is for additional work associated with the archaeological site. The City shall be reimbursed $372,800 through the TIGER Grant
Agenda Type: Agenda Item
Department: Public Works
   2017-141.pdf  

2017-142

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-02-93 WITH KINNEY CONTRACTORS, INC. FOR THE 2018 CONCRETE PATCHING PROGRAM IN AN AMOUNT NOT TO EXCEED $878,992.25 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for our annual concrete patching program for various streets throughout the City.
Agenda Type: Agenda Item
Department: Public Works
   2017-142.pdf  

2017-143

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-02-94 WITH OTTO BAUM COMPANY, INC. FOR THE 2018 SIDEWALK PROGRAM IN AN AMOUNT NOT TO EXCEED $1,641,024.90 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the annual sidewalk program. Various sidewalk and curb ramps throughout the City will be removed, replaced and installed
Agenda Type: Agenda Item
Department: Public Works
   2017-143.pdf  

2017-144

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-02-99 WITH LINCOLNLAND CONCRETE, INC., CAPITOL READY MIX, INC. AND ALL-AMERICAN READY MIX TO PURCHASE READY MIX CONCRETE AND RELATED MATERIAL FOR AN AMOUNT NOT TO EXCEED $400,000.00 FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESThis ordinance is for Ready Mix Concrete and other related materials to be supplied of Public Works and CWLP maintenance projects.
Agenda Type: Agenda Item
Department: Public Works
   2017-144.pdf  

2017-145

AN ORDINANCE APPROVING THE FINAL PLAT OF WEST ILES BUSINESS CENTER MINOR SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving the final plat of West Iles Business Center Minor Subdivision for the Office of Public Works. The subdivision is located just west of Koke Mill Road between Iles Avenue and Ginger Creek Drive, with frontage along both.
Agenda Type: Agenda Item
Department: Public Works
   2017-145.pdf  

2017-146

AN ORDINANCE ANNEXING CERTAIN DESCRIBED PROPERTY LOCATED AT 2332 EAST LAKE SHORE DRIVE TO THE CITY OF SPRINGFIELD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-146.pdf  

2017-147

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 3714 N. DIRKSEN PARKWAY (No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-147.pdf  

2017-148

AN ORDINANCE ANNEXING CERTAIN DESCRIBED PROPERTY LOCATED AT 2316 EAST LAKE SHORE DRIVE TO THE CITY OF SPRINGFIELD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-148.pdf  

2017-149

AN ORDINANCE AUTHORIZING EXECUTION OF AN ADDENDUM FOR A ONE YEAR EXTENSION OF A CENTREX SERVICE CUSTOM PRICING SCHEDULE/SERVICE AGREEMENT FOR THE OFFICE OF BUDGET AND MANAGEMENTThis is a 2 year Centrex Service Contract with AT&T Corporation. This contract covers City Wide Centrex Services.
Agenda Type: Agenda Item
Department: Finance
   2017-149.pdf  

2017-150

AN ORDINANCE AUTHORIZING A SUBRECIPIENT AGREEMENT FOR GRANT NO. 15-SR-0006 WITH SPRINGFIELD CENTER FOR INDEPENDENT LIVING, INC. (SCIL) FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $100,000.00 FOR REMOVAL OF ARCHITECTURAL BARRIERS AND REHABILITATION OF PROPERTY LOCATED AT 330 SOUTH GRAND AVENUE WEST, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe City is an entitlement city under the regulations of the U.S. Dept. of HUD's CDBG Programs and a Public Facility which serves disabled persons facility is an eligible activity for CDBG program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's CDBG funds under 24 CFR 570.201(c). Public Facilities and Improvements. and meets HUD's broad national objective of benefit to low-moderate income persons under 570.208(a)(1)(i) Area Benef
Agenda Type: Agenda Item
Department: Finance
   2017-150.pdf  

2017-151

AN ORDINANCE AUTHORIZING EXTENSION OF A SERVICE AGREEMENT WITH CANNON COCHRAN MANAGEMENT SERVICES, INC. TO SERVE AS THIRD PARTY ADMINISTRATOR FOR THE CITY OF SPRINGFIELD'S EMPLOYEE WORKERS' COMPENSATION PROGRAMS FROM JANUARY 1, 2017, THROUGH DECEMBER 31, 2017, IN THE AMOUNT OF $125,000.00The City Council previously passed Ord. No. 381-11-14 authorizing execution of a one-year contract with optional renewal periods under the same terms and conditions with Cannon Cochran Management Services, Inc. (CCMSI) to serve as third party administrator for the City of Springfield's Employee Workers' Compensation Plan. This ordinance will authorize extension of the contract from January 1, 2017, through December 31, 2017, for an amount not to exceed $125,000.00
Agenda Type: Agenda Item
Department: Finance
   2017-151.pdf  

2017-152

AN ORDINANCE AMENDING CHAPTER 36 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY ADDING SECTION 36.49 REQUIRING CITY COUNCIL APPROVAL PRIOR TO ACROSS-THE-BOARD WAGE INCREASES TO MUNICIPAL EMPLOYEES NOT REPRESENTED BY A UNIONAlderman McMenamin is requesting a code change by adding Section 36.49 to Chapter 36 to require council approval prior to across-the-board wage increases to city employees not represented by a union
Agenda Type: Agenda Item
Department: Finance
   2017-152.pdf  

2017-153

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY HIGHLAND PARK CVS, L.L.C. D/B/A CVS/PHARMACY #5602 LOCATED AT 611 SOUTH GRAND AVENUE EASTThis ordinance is to decrease the number of Class "B" liquor licenses by one to Highland Park CVS, L.L.C. d/b/a CVS Pharmacy #5602,611 S. Grand Ave. East. Springfield, Illinois. A Class "B" liquor license shall entitle the licensee to sell alcoholic liquor. in the original package only. for consumption off of the premises, but shall not authorize consumption on the premises. This is a 1 a.m. license. Licensee closed business and relinquished the license back to the city.
Agenda Type: Agenda Item
Department: General City Business
   2017-153.pdf  

2017-154

AN ORDINANCE APPROVING THE REAPPOINTMENT OF LARRY W. HARVELL TO THE LINCOLN LIBRARY BOARD OF TRUSTEESPURSUANT TO CH 97 SEC 97.020 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO RE-APPOINT LARRY W HARVELL, WHO RESIDES AT 3500 SAINT ANNES DRIVE, TO THE LINOLN Library BOARD OF TRUSTEES.
Agenda Type: Agenda Item
Department: General City Business
   2017-154.pdf  

2017-155

AN ORDINANCE APPROVING THE REAPPOINTMENT OF SARAHJINI R. NUNN TO THE COMMISSION ON INTERNATIONAL VISITORSPURSUANT TO CH 33 SEC 33.18 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO RE-APPOINT SARAHJINI R NUNN, WHO RESIDES AT 708 S NEW STREET, TO THE SPRINGFIELD COMMISSION ON INTERNATIONAL VISITORS
Agenda Type: Agenda Item
Department: General City Business
   2017-155.pdf  

2017-156

AN ORDINANCE APPROVING THE REAPPOINTMENT OF MICHAEL KOKAL TO THE COMMISSION ON INTERNATIONAL VISITORSPURSUANT TO CH 33 SEC 33.18 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO RE-APPOINT MICHAEL KOKAL, WHO RESIDES AT 3920 SERRA PLACE LANE, TO THE SPRINGFIELD COMMISSION ON INTERNATIONAL VISITORS
Agenda Type: Agenda Item
Department: General City Business
   2017-156.pdf  

2017-157

AN ORDINANCE APPROVING THE APPOINTMENT OF HARISH G. BHATT TO THE COMMISSION ON INTERNATIONAL VISITORSPURSUANT TO CH 33 SEC 33.18 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO APPOINT HARISH G BHATT, WHO RESIDES AT 6303 BRENT DRIVE, TO THE SPRINGFIELD COMMISSION ON INTERNATIONAL VISITORS
Agenda Type: Agenda Item
Department: General City Business
   2017-157.pdf  

2017-158

AN ORDINANCE APPROVING THE APPOINTMENT OF DON R. WALTON TO THE HISTORIC SITES COMMISSIONPURSUANT TO CH 101 , SEC101 .03 OF THE SPRINGFIELD CITY CODE, THIS ORDINANCE IS TO APPOINT DON R WALTON, WHO RESIDES AT 3805 WEST BLUFFS ROAD, TO THE SPRINGFIELD HISTORIC SITES COMMISSION
Agenda Type: Agenda Item
Department: General City Business
   2017-158.pdf  

2017-159

AN ORDINANCE AMENDING SECTIONS 100.30, 100.52, AND 110.071 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO PERMIT CITY COUNCIL TO DIRECT MONEY TO THE CORPORATE FUND INSTEAD OF OTHER DESIGNATED FUNDS AND EXTENDING THE DATES IN SECTIONS 37.05 AND 37.06 RELATING TO THE CAPITAL IMPROVEMENT AND EQUIPMENT FUNDS(No description available)
Agenda Type: Agenda Item
Department: General City Business
   2017-159.pdf  

2017-160

AN ORDINANCE AMENDING SECTION 110.071 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO PROVIDE DEDICATED REVENUES FOR THE PURCHASE OF CAPITAL EQUIPMENT FOR THE OFFICE OF PUBLIC WORKS(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-160.pdf